Need to Know podcast–Episode 276

i speak with MVP and Digital Workplace expert Rebecca Jaskson. Rebecca is fascinated by what makes people and organisations tick. She specialises in the digital workplace, employee experience and change management. We do a  deep dive into the main collaboration tools that Microsoft provides such as SharePoint, with an especial focus on the value of the modern Intranet.

There is also a round up of the latest Microsoft Cloud news at the front of the episode.

This episode was recorded using Microsoft Teams and produced with Camtasia 2020.

Brought to you by www.ciaopspatron.com

Take a listen and let us know what you think – feedback@needtoknow.cloud

You can listen directly to this episode at:

https://ciaops.podbean.com/e/episode-276-rebecca-jackson/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

Rebecca Jason – Linkedin, Twitter, Blog, Instagram

Mirosoft Ignite

AI-based Privacy Management for Microsoft 365 [VIDEO]

3 ways to support frontline workers in a hybrid world

Introducing Android™ Apps on Windows 11 to Windows Insiders

Microsoft achieves a Leader placement in Forrester Wave for XDR

Windows 11 security: Protect it all with Windows 11 chip to cloud security

Sysinternals in the Windows store

Sysmon report in virus total

Restricting user file downloads in SharePoint Online

https://www.youtube.com/watch?v=9NIcw5jghyA

There are situations with SharePoint Online where businesses wish to restrict users from downloading files. Unfortunately, this can’t be done at a document library level but I can be done at a user level provided you have licenses for Conditional Access.

Conditional Access is a features of Azure AD P1 and is included in SKUs like Microsoft 365 Business Premium. The above video takes you through the steps of configuring an appropriate Conditional Access policy in your environments to prevent downloads. The policy can be targeted at specific users and expanded to include other Microsoft 365 cloud services if desired.

Allow contribute with no delete in SharePoint

By default, users in SharePoint can created, modify and delete file. This deletion capability also extends to files that they may not have created. This is the default nature of collaboration.

However, there are times when businesses may want an environment that allows collaboration but prevents user deletion of a file from say, a document library.

In this video:

https://www.youtube.com/watch?v=_qbWVGwdNV4

I’ll show you how to set that up. In essence, an administrator needs to create a new custom permission level in SharePoint that excludes the delete capability. They then need to assign that new permissions to the location and users where they wish to apply this. The great thing is that once it is set up, it can be used across the whole site collection.

CIAOPS Need to Know Microsoft 365 Webinar – August

laptop-eyes-technology-computer

Join me for the free monthly CIAOP Need to Know webinar. Along with all the Microsoft Cloud news we’ll be taking a look at the role SharePoint plays in Microsoft 365 and how it is your repository for shared files.

Shortly after registering you should receive an automated email from Microsoft Teams confirming your registration, including all the event details as well as a calendar invite! Yeah Teams webinars.

You can register for the regular monthly webinar here:

August Webinar Registrations

The details are:

CIAOPS Need to Know Webinar – August 2021
Friday 27th of August 2021
11.00am – 12.00am Sydney Time

All sessions are recorded and posted to the CIAOPS Academy.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron which you can do here:

http://www.ciaopspatron.com

or purchase them individually at:

http://www.ciaopsacademy.com/

Also feel free at any stage to email me directly via director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session and I look forward to seeing you there.

Creating a file location with unique permissions in Microsoft Teams

I wrote and article about:

Creating unique file permissions with Microsoft Teams

but I thought I’d also do a video:

https://www.youtube.com/watch?v=13BifpwKTt4

as I do get this question a lot about having a different set of file permissions for users inside a Microsoft Team. Best practice is NOT to alter any of the existing permissions that are provisioned by channel creation. Instead, create a separate area, with the permissions you want, and then link that back into your team.

That provides a lot more flexibility and doesn’t ‘break’ any of the standard settings.

Connect to SharePoint PnP using PowerShell

The SharePoint PnP module is a handy way to get access to more granular aspects of the SharePoint Online that the standard administration modules doesn’t. You’ll find more details about the module here:

PnP PowerShell

image

I’ve created a free script to allow you to connect to SharePoint Online PnP that supports MFA logins. You’ll find the script here:

https://github.com/directorcia/Office365/blob/master/o365-connect-pnp.ps1

When you run this script it will firstly connect to Microsoft Online so it can determine what the correct name of your tenant is. Next, it will use this to connect to the SharePoint Online administration service to determine all the SharePoint sites you have in your tenant. It will then allow you to select from a list of all these site after which it will connect to your selection using SharePoint PnP.

image

The first time a connection is made to SharePoint PnP it will require you to accept a swag of permissions as shown above. These are required to allow SharePoint PnP to perform it administration role, so you’ll need to accept these. You’ll only need to this once for each user that needs to use SharePoint PnP PowerShell.

Once connected you can perform any of the SharePoint PnP commands:

SharePoint PnP commands documentation

Recovering a Deleted Stand Alone SharePoint site

Recovering a deleted stand alone SharePoint using the admin center is quick and easy. You’ll be able to do for up to 93 days after you delete the site. If you do delete a SharePoint site using the admin center be careful that it isn’t connected to other shared resources like Microsoft Teams. if it is, then use the recommended process for removing the whole Microsoft Team not just the SharePoint.

The above will will show the process of identifying a stand alone SharePoint site, the various ways that you can delete it using the web interface and the how to restore it. Remember, you have up to 93 days to do this if you need to but you can also immediately purge the site if you need to reclaim storage space as well. It is all pretty simple and the video will run you through that process.