July poll results

July’s poll question was:

What is the total license count you have under management and the results were:


I found it interesting that people had more licenses under management than I figured!

This month’s survey question is:

Are you considering or using Microsoft Defender ATP in place of other third party anti virus and end point security solutions?

which can be found here:


appreciate if you could take a moment and let me know your thoughts.

Announcing the CIAOPS Azure Sentinel online course


If you want to get started with Azure Sentinel and don;t know quite where, then I have created an online course just for you.

You’ll find it here:


Azure Sentinel is a cloud based security information and event management (SEIM) tool that you can easily connect to various data sources, both on premises and in the cloud. Once events are flowing you can then use Sentinel to analyse and report on those events quickly and easily as well as take automated actions if desired.

This course is aimed at helping you get up and running with Azure Sentinel quickly by introducing you to its main features and then showing you how to configure the most important settings to get it working for business.

If you want to quickly and easily ingest security logging data, analyse, report and act on that then Azure Sentinel is for you and this course will show you how to get up and running quickly. Inside you’ll find video tutorials, references, best practices, how-to’s and more.

I’ll continue to add more material to the course but once you sign up you’ll always have access to all the content.

Look out for more online courses coming soon.

Reasons to move to Microsoft 365 from a file server environment

There are many who still fail to see the benefits of moving from a traditional on premises, centralised file server to a modern collaboration system like Microsoft 365. Here is a list of what I believe to be the major reasons that what is offered in a service like Microsoft 365, is superior to what is offered by an on premises file server.

1. Search

I did a recent presentation around this exact topic, which you can find here:

It’s all about Search

It’s all about Search – video

All the file information you move to a service like Microsoft 365 is indexed. This includes both the title and the content, especially common document formats like Office, PDF, text and so on. Even images these days can also be indexed if they contain discernible text.

The benefit here is that people spend over 30% or more of their day looking for information. Data trapped in a deep folder structure remains untapped unless people ‘know’ where to look. People’s expectation these days with the Internet is to use a search engine to find what they want. Shouldn’t all data, no matter where it resides also be as easily accessible as it is using Internet search engine? Microsoft 365 provides this out of box for data hosted there.

2. Remotely accessible

Recent times have demonstrated that those with information stored in a single location that isn’t available from anywhere will struggle. The trend, accelerated even more so now by current pandemic conditions, is the requirement to access data from almost anywhere, quickly and easily. There is also little doubt that the demand for remotely accessible data will only continue to grow as people desire the flexibility to work where ever and whenever is convenient.

Enable employees to work remotely and stay more secure

3. Different methods of accessibility

Another important factor is the need to be able to access file data using a variety of methods. With Microsoft 365, you can access data via a web browser, via the desktop, via a mobile device. You are not limited to a single mechanism. You can also access this data on just about any form of device, from any supplier, running any operating system. Most on premises data access is largely limited to using a limited functionality file explorer mechanism that does not provide rich information (like metadata) about the data as as not support modern functionality either (such check in/out).

4. Accessible on mobile devices

The need to access data on a variety of mobile devices is only growing. This needs to be done quickly and easily. You can access Microsoft 365 data typically via a dedicated application for that service such as using the OneDrive for Business app, or the SharePoint app, or the Teams app, or the Outlook app and so on. You can also access it via the default browser on any mobile device as well. Dedicated apps also support native search as well for this data, but again all accessible via an app on a device.

Office mobile app

5. Automatic versioning

By default, and you can customise this, 500 versions of each file are maintained in the Microsoft 365 storage services. This means that every time a file is updated a previous version of that file is retained. This provides the ability to examine and potentially restore from any point in time quickly and easily. Effectively, 500 backups of every file is maintained in Microsoft 365.

How does versioning work in a SharePoint list or library

6. Multiple people can work on the same Office document together

With Office document in Microsoft 365, it is possible for multiple people to work on the same Word document, for example, at the same time. The typical on-premises scenario is that if a file is in use, another user will make a second copy of the original to work on, with the hope that such changes will be merged into the original. This rarely happens and you then typically end up with duplicates of the original, with few people knowing what the current ‘source of truth’ is. Microsoft 365 allows users to work on a single Office document at all times and therefore maintain a single copy, or ‘source of truth’.

Document collaboration and co-authoring

7. Data resides with metadata

People don’t just work on files. in a silo. Files are only part of the information story today. There are also calendar appointments, free form notes, chat, emails, tasks and so on. An on premises arrangement typically silos file data. Microsoft 365 allows common data to live together in SharePoint Team Sites or Microsoft SharePoint sites for examples. This means that common data can be stored in a common location where it provides far more value in aggregate than in isolated siloed environments.

How to make Tagging & Searching easier with metadata

8. Check in/Check out

Data in Microsoft 365 can be ‘checked in’ and ‘checked out’. Doing so provides detailed audit information around who and why the files was being edited. It allows users to gain ‘exclusive’ access to a file to make changes. Image a policy document that is under going change. It can be ‘checked out’ while it is being updated. All other users will still be able to view the original document prior to it being ‘checked out’ but they can’t make changes to that document until it is ‘checked back in’. This means that the document if ‘effectively’ read only for the time that it is ‘checked out’. When a document is ‘checked back in’ audit information about the ‘check in’ can be added to that documents properties.

Check out or check in files in a document library

9. Approvals

You can also add an approval level to data in Microsoft 365 data. This means, that after a document has been ‘checked back in’ it has to undergo a further ‘approval’ stage before all other users can access it. For example, a current policy is ‘checked out’ and worked on. When it is completed, it is ‘checked back in’ by the original editor. With approvals in place, a supervisor now needs to typically review the document and ‘approve’ it before the updated document is available for all users in the environment.

Require approval of items in a site list or library

10. History

When you examine the properties of individual documents, you can easily see the activity on that document. That means you can quickly see who has not only edited that document but also who has viewed it.

File activity in a document library

11. Sharing

Sharing documents with others is far easier in the Microsoft 365 environment. This can be done using a link to the original source location, importantly maintaining the ‘single source of truth’. This is especially true when sharing data outside the organisation. Attaching a file from a file share, creates multiple copies of the original file. It also surrenders control of that file to the receiver. That is, the send has no idea whether the user has received that file, viewed that file, sent that file to others, modified that file or take other actions with that file. Attaching a file not only creates an additional copy but also surrenders complete control of that data to the receiver. Via sharing options in Microsoft 365, far more control can be retained over the file since it remains in a single location, inside the source Microsoft 365 environment. The business can easily run reports to see what information is being shared, with whom and then take actions on that, such as blocking unsanctioned sharing.

Share a document using SharePoint or OneDrive

12. Personal user storage

Each individual licensed Microsoft 365 user gets at least 5TB of storage in their own OneDrive for Business. By default, this area is private for that user. They can share directly from here. They can sync that information to any location. They can access that information on their mobile device or remotely via the web. This overcomes the typical on premise scenario of needing to work on a document ‘at home’, in which the data is emailed via an attachment (creating another copy of the data again), typically to a personal non corporate and non compliant email address. It is then worked on outside the business, typically leaving a copy on the home PC as well as the personal email account, then emailed back into the business. OneDrive for Business again, allows for a single source of truth for data that can be accessed from any location using a variety of means. This prevent data leakage and for the business it provides much more control over their data.

Pssst…want some free GBs in your OneDrive for Business

13. Hardened against infection

Data sent to the Microsoft 365 environment is checked for infection. If data is subject to something like a crypto locker attack that it can easily be recovered by the user thanks to the in built version control. This protection is in addition to protection provided on devices and locations in which that data is accessed. It is something the Microsoft 365 service provides by default.

Virus detection in SharePoint Online, OneDrive, and Microsoft Teams

Restore your OneDrive

14. Compliance

The data can have compliance policies applied to it automatically. An example of this would be Data Loss Prevention (DLP) that could prevent sensitive information like credit cards being sent outside the organisation. Such policies apply to wherever that data is accessed. It is even possible to prevent users accessing data on devices and in locations that are considered insecure or not compliant (for example on a home PC).

Microsoft 365 compliance center

Overview of data loss prevention

15. No infrastructure costs

The costs of managing and maintaining servers adds up. Equipment fails. Equipment needs updating. Operating systems needs updating. Someone has to do this, and continue to do this. Resources devoted to maintaining on premises equipment are resources not devoted to the business achieving it’s business goals.

16. Retention

Not only is version control the default with files in Microsoft 365 but it is also possible to implement retention policies to not only specify how long data should be maintained for but what should be done at the end of that period. Most businesses, simply hoard data because they can. That however encourages duplication of information and maintenance of irrelevant and potentially confusing information. Good governance of data should not only state how long it needs to be maintained but also when it should be deleted. Microsoft 365 allows this all to be managed automatically using retention policies.

Create and configure retention policies

17. Delve

I have spoken a lot about the benefits of Delve which you can find here:

Delve should be the center of your Office 365 universe

but in essence it provides a single location for a user to go and find data that is relevant to them either via search, activity feed or interaction with others. This capability is constantly updated and managed by Microsoft 365, there is nothing that needs to be done by the user. Delve takes care of that for them.

18. Project Cortex

It shouldn’t be too much longer before we get Project Cortex. Imagine that every time you viewed Microsoft 365 it presented you with a fully customised view of the data that you need. No need to worry about where it actually lives, what structure it resides in, Project Cortex will build a customised ‘intranet’ for you on the fly each and every time you visit.

Project Cortex

19. Integrations

It has been previously pointed out that file data no longer lives in vacuum. Far more benefit is derived from integrating data with services other than pure storage. Microsoft Teams is a great illustration of how the integration of storage, chat and conferencing have grown to be the central requirement of many organisations today. As new and innovative ways are created to boost productivity, they largely rely on the ability to integrate this functionality with access to file data. Solutions like Microsoft 365 make this relatively simple and straight forward. In many cases, the integration simply becomes ‘available’. It only relies on the end user effectively learning to make advantage of these abilities.

Answering common questions with Office 365 Part 3

20. Great people expect great tools

A major battle for business today is recruiting and maintaining the best talent. Great people, expect to work with the latest technologies. Without that, they will leave and move to businesses that provide them with the most modern tools they need to get their jobs done. These modern tools are what is already available on the Internet. Many of the best and brightest have grown up with these modern web based applications and will expect these as default inside any business they work for. Don’t have the latest tech? Then don’t expect to attract the best talent. It is that simple.

21. The rise of the machines

A growing importance to all businesses, large and small will be Artificial Intelligence in some shape or form. This means allows algorithms to examine large amounts of data and then make judgements, take actions, present information and generally assist the information worker. It is going to next to impossible to achieve that if a businesses data is siloed and locked away on antiqued environments on premises. One huge advantage of the Microsoft 365 environment is the Graph that captures all sorts of signals from all sorts of locations in the service and then make those available. Not only is this important for productivity but it will become increasingly important for security

Overview of the Microsoft Graph

Put AI into action and empower everyone in your organization

22. Simple automation

Thanks to the integration of services like Microsoft Power Automate it is very simple to start automating common business processes in Microsoft 365. For example, the handling of an employee leave request form, complex document approvals, attachment routing and so on can be achieved with a ‘no code’ tool that is integrated into the platform already at no additional cost. There is so much inside every business that can be automated. All of these add up to greater productivity and in the end make the business for efficient and effective.

23. AutoSave

We all have had the situation of investing a lot of time into a document and then have the application crash or hang resulting in all the changes being lost. Painful to say the least. Microsoft 365 applications automatically saves files you are working on every few seconds via a feature known as AutoSave. It will also be enabled by default when a file is saved into OneDrive for Business, SharePoint Online or Teams. This is going to greatly reduce the chance of users losing time and effort they have invested in working with data in Microsoft 365.

What is AutoSave?


In summary, moving to a ‘modern’ collaboration environment like Microsoft 365 has many benefits, even more than I have listed here. As with any change, there will be challenges moving from a familiar comfortable environment to something that is new and in many ways quiet different. Change is never easy but change is a fact of life with technology and something that eventually most businesses cannot avoid if they want to stay competitive. You don’t see many horse drawn carriages on our streets these days do you? The trick is that any change doesn’t have to happen in total or immediately. It is not something that needs to be completed overnight. In fact, the best approach is to ease into it using something like the migration framework that I have recommended here:

A framework for file migrations to Microsoft 365

Of course, there maybe constraints and requirements to change faster than some are comfortable with. As I have highlighted in this article:

Stop making your users feel stupid!

Training and a formal adoption processes are so important to ease people these changes. Businesses should want their workers to be even more productive in this new ‘modern’ collaboration environment but that isn’t going to happen without providing users with assistance in making this change. You should be investing in people as much as technology because they form the critical partnership in any business. Only working in combination will this allows a business to progress. The longer they remain in conflict, the less productive a business will be. Technology is a mere tool but those who wield it cannot do so effectively using antiquated and blunt instruments. Likewise, the most modern and sharp instruments, operate well below their capacity when wielded by the unskilled.

All businesses should be focused on profitability in whatever measure that may be. All resources, people, technology and so on, inside a business should aim to serve and maximise that end. In this day and age, there are not many businesses that would be well served with utilising antiquated technology. A desire to stick with the status quo and not embrace the benefits technology can provide is not doing that business any favours. That flows onto every person in the business and every supplier to that business and every customer of that business and every family with members in that business and so on. The ramifications are much wider than most give it credit for.

As I said, it is not an all or nothing choice. It is about making the BEST choice from the available options. To me, at this time, the best choice is consideration for what services like Microsoft 365 can provide a business, not simply to maintain things the way they have always been ‘just because that is easier’. Hopefully, the items above help provide some evidence as to why consideration should be made along with the information to do so.

Windows 10 mobile hot spotting

Annoyingly, I currently have an issues with my ADSL on my phone line. I am getting about a 25% packet loss, which effectively makes the connection unusable. I’ve done everything at my end to troubleshoot the issue and now it is up to the ISP to hopefully resolve the issue.

The problem is that I need internet to work! Luckily, I have a 4G mobile plan that includes unlimited (yes, I said unlimited data). I can easily turn my phone into a hot spot and connect my devices. Problem, is I then I can’t access my local resources and easily share between machines.


The solution I found is to turn my phone into a hot spot as normal and connect one of my devices that is on my internal network to it. I then share that device connection out using the hot spotting capabilities built into Windows as shown above.


On the other machines, I connect to the Windows 10 hotspot to gain Internet connectivity but I also go into these connections and change the option Set as metered connection to Off as shown above. This means the other Windows devices will see this Windows 10 hotspot like a LAN connection, thus giving it a higher priority for data than a ‘metered connection’.

Just to be 100% sure I have turned off the modem to my problem ADSL connection to ensure that traffic doesn’t try and head that way.

Now all my machines can work together as normal on the LAN but also be connected to the Internet via their own WiFi to the Windows hot spotted machine that is ‘sharing’ my 4G mobile connection.

In many ways, it is better that what I had with ADSL!

MVP for 2020-21


It is with pride that Microsoft has again graciously awarded me as a Most Valued Professional (MVP) for 2020 in the Office Servers and Services category. This makes it now nine awards in a row for me. I thank Microsoft for this special award and acknowledge the responsibilities it entails.

This award is not possible without members of the community out there who take the time to do things like read and comment on my blog, watch my YouTube channel, attend events where I speak and more. Thanks everyone.

It is great to see the growth in recent years of the Microsoft Cloud technologies and the increasing number of people adopting them. It is something that continues to add so many new features it is hard to keep up. For me, that makes it really exciting and something I am always keen to be involved with. I enjoy the constant challenge of staying on top of everything in the space. I’m also keen to share that journey with others and help others solve problems and make the most from their technology investments.

The end of the past twelve months has been a very different place from the initial. The world we live is now a very different place from what it used to be. It has changed dramatically and we must all adapt to the new environment that has been forced upon us. Success in this new world will be with the help of others. That means being part of a community and working for the collective good. Being an MVP is being part of a unique worldwide community of very dedicated and smart people who truly love to share their knowledge. They are the benchmark that I aspire to, both technically and professionally. I therefore take the opportunity to also congratulate all those who were also awarded for this year. It is a great community to be part of and I am honoured to be a part.

Again, I thank Microsoft for this honour and will work hard to live up to the expectations it sets again for 2020-21, for without them and their technology, this award would not be possible.

New Microsoft Cloud online course available

I have just released a new online training course over at the CIAOPS Academy:

Microsoft Cloud Workshop for IT Professionals and Resellers

​This course is especially for those looking to understand and sell Microsoft Cloud Services like Microsoft 365 and Azure, especially in the Small Business (SMB) space. The course takes you through overviews of services plus deep dives into things like security. It also shows you how to craft unique go to market offerings that you can build easily.

All the information you need is here including:

  • Over 18 hours of video instructions
  • Downloadable content, including slides, white papers, etc
  • Links to additional training material

If you are looking at coming to grips with everything that the Microsoft Cloud can provider your customers and users, then this is course for you!​

As a special offer to kick things along I’m offering a 50% discount for a limited time. Use the promo code:


at check out

or the direct link:


I’ll continue to add content to this course, so there is never a better time to take advantage of the launch of this course! You may also want to consider the full course catalogue at the CIAOPS Academy which will include this new course as well.

Need to Know podcast–Episode 234

In this episode I’m back with Brenton to bring you up to date with news from the cloud as well as hopefully give you some resources to help during these challenging times. Also with that in mind I speak with Tim O’Neill from Dicker Data all about what’s happening out there with IT partners and the challenges as well as opportunities.

This episode was recorded using Microsoft Teams and produced with Camtasia 2019

Take a listen and let us know what you think – feedback@needtoknow.cloud

You can listen directly to this episode at:


Subscribe via iTunes at:


The podcast is also available on Stitcher at:


Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.


Tim O’Neill – tim.oneill@dickerdata.com.au



Teams partner training

9 tips for better online meetings

Microsoft VPN

Intune Training

Corona in Victoria

Covid19 in Australia

Teams 3rd anniversary

Microsoft 365 Business Voice

New Microsoft 365 SKU for Firstline workers

Windows 10 reaches 1 billion active devices

Free E1 license offering from Microsoft

Free Teams exploratory license

Microsoft Inspire cancelled


Robert Crane  0:43 
Welcome along to a Need to Know podcast we’ve got the hand sanitizer out and we’ve made sure that we’re all clean and tidy. And we’ve also brought in a fully sanitised Brenton Johnson welcome along Brenton. Good to be back Robert. It is said that we are in some unprecedent Time’s at the moment we take this opportunity to hope everybody is safe staying safe doing the right thing. And this incident or incidents or situation won’t last too much longer. Unfortunately, it would seem it’s going to be at least six months, but fingers crossed that it won’t be hopefully it’s not affecting people to bail out and get on with remote stuff. I know I can. How are you and your customers funny, Brendan?

Brenton Johnson  1:24 
I bronzes sort of fell into the swing of things. People are panicked and having all these problems and whatever. But all my customers just went back to their normal way of working of using teams. And you know, they’re asking a few questions around video conferencing. They may not do a lot of that beforehand, but now they’re doing a lot more of that. And yeah, it’s just all been business as usual for most people. I think the challenge for most people is trying to figure out how to be productive at home for my customers. They’re sort of a month ahead of the pack. Everyone’s trying to bpn back into head office and they don’t have bandwidth and it doesn’t know what to do. And they’re often sleekness sleepless nights. And I’ve basically gone beyond Corp with all my customers. Sure I say zero trust with all my customers years ago. So it’s not really a problem that I have to deal with thankfully.

Robert Crane  2:21 
Well, again, I think it’s obviously going to a major shift, it’s going to change the way a lot of people who have worked this way before, I think it’s going to accelerate this move to the cloud, it’s going to expose those who were hesitant and perhaps aren’t skilled enough in the cloud. So there are some big changes even at the end of all this, I think it is going to be one of these seismic changes in humanity, probably, again, it is something that really seems to be affecting the whole planet. We’re not through it yet. And I think once we finish that we do have an economic situation to deal with as well. That’s going to be a consequence of the shutdown. But since Brent and I are skilled operators and Brent is still making noise in the background. You Even though he’s in a podcast, do you think you’d know by now that we will bring you the best news, we’ll keep it light, we’ll keep it focused on some information for you. And we’ll bring you an interview as well, which I think is relevant for the time. So I’m going to kick it off and let people know that the large Microsoft inspire conference, which is their worldwide partner conference has been cancelled. We just see whether they go virtual. The MVP summit that I was scheduled to attend in probably would have been to a couple of weeks ago, again was cancelled and they ran it virtually there and it very successfully served together very quickly. My interest will be to see whether we get ignite which is the big technical conference cancelled my bet would be on Yes, because they’re already streaming. They’re already doing a lot of that remotely. We will see but basically all the meetings all anything to do with the community is going online and that is forcing a lot of people to get up to speed with it quickly, but I think Microsoft has the skills already in the product. So, see how we go with that. But what else have you seen out there that’s cancelled or shifting to virtual meetings online there. Brenton?

Brenton Johnson  4:13 
Oh, you know, like, I’ve got a client that does all the videos for events and all the AV for events and stuff and you know, everything’s cancelled for them for the foreseeable future. So I think everything’s going to be shifted online. I think one of the big challenges is it takes 12 to 18 months to organise big conference. Most people are planning a conference, the second that the conference ends, is planning the one for two or three years down the track. So I don’t think it’s going to be as simple as Alright, everything’s back on again. But you know, the way that we’re talking about this is pandemic if we can get on top of it. We can have it all over and done within six weeks if they will, can stick to the rules. But it’ll just be a case of how compliant people are. I did find a good, I thought I’d share this one just for Euro, but it’s a Power BI from the Victorian Government. And he talks, it shares a little bit about how the cases are progressing and what where they’re from, and what government area and all of that sort of stuff all down in Power BI.

Robert Crane  5:22 
That’s a good little thing, I did come across that as well. So we’ll share that make sure that’s in the show notes to people, I’ve got one that I found across on GitHub that I recommend. That’s really good as well for regular updates. And hopefully, again, it all starts dropping off but shows you what’s achievable with the tools. And this is obviously something that’s been made public as well. So you can do that with Power BI. So if you remember the Power BI has a free T and he’s able to push out information like this freely as well. That’s pretty darn impressive. So another reason I think to look at the Microsoft Cloud for a lot of your solutions. Now, the other thing that we should mention here too, is that Microsoft is giving people the option For some free or trial licences to start using things like teams and SharePoint and OneDrive work in the cloud, and we’ll make sure that the links for those are in the show notes. There isn’t a one trial licence. I think it’s six months, that people can spin up any one enterprise, he wanted to start using that. And there’s also what’s called a team’s exploratory licence, which again, gives you roughly about six months I believe, to spin up and get experienced with that. So if you have customers that are looking at and and maybe it hasn’t, maybe their cash flow is the impacted. These are two options that they can take out from Microsoft, I know a lot of other providers are doing something similar around the services that they offer. So again, keep an eye out for what’s available. We’ll make sure these ones from Microsoft are in the show notes for you to take advantage of. Now, one of the other things that I saw that was interesting is Microsoft has announced some new first line worker licences. So we used to have just about Basically f1, which was the standard licence, but now, we basically have a f3 and f1. And also we have an office 365 f3. So we have Microsoft 365 f1, Microsoft 365 f3 and office 365 f3. So I don’t know if more skews are a good idea here there are a number of different options available to release with the F three being the more powerful and the office 365 being the cheap and cheerful option, I suppose. But obviously there must be demand for it and people are requiring this for their frontline workers to obviously give them the tools they need to get the job done with the minimal costs. We’ll make sure a link is in the show notes so you can review that see if any of that may be of relevance. See to you what your thoughts you sell any frontline licences out there, Brendan?

Brenton Johnson  7:54 
Yeah, actually the frontline losses, so it was really good because it gives you an option. Mobile Device Management the frontline workers, so you might want to use Intune to manage a device rather than the office 365 run of the mill MDM, the field worker may not need office, which means they don’t really need a Microsoft 365 business. So Microsoft 365 f one. I don’t know what the price of it is, it’s certainly a lot less than a full business premium or business. Microsoft 365 business gives you that mobile device management on the device, it gives them access to teams, it gives them a bit of SharePoint and a mailbox and everything that they need. They get directory, Azure Active Directory p one, which is pretty cool.

Robert Crane  8:49 
And yeah, they basically give you the prices the Microsoft 365 is in US dollars Microsoft f1 will be $4 per user per month. The F three will be $10 Which has obviously more functions and features and the office 365, again, will be $4 per user per month. So that’s the office 365 f3. So the prices are there. And I think like I said, the $4 one is a, probably a great start out for, you know, a lot of people who really don’t need that, you know, their desktop beyond licence. So yeah, sorry about that. What else were you?

Brenton Johnson  9:23 
Scott says, Yeah, just looking at the differences, you know, between their front line one front line three, the f1 and the f3. f3 comes with Windows 1083. And virtual desktop rights, which I think that’s probably a bit of a nod to Windows virtual desktop, perhaps being more of a thing. With some of these portable devices. A lot of frontline workers are on terminals or on tablets. You know, they’re replacing organisations or replacing their written log books with digital ones are using iPad apps, but I think Microsoft seeing a larger vision here, that the frontline workers not going to just be using some simple app that they’ll actually need more powerful tools. And this really enables all of that and gives organisations a surety around a direction if they want to go down that path of building out a dynamics environment. They can use Windows virtual desktop in the cloud, they can connect their tablets to it, you know, five g around the corner, get some pretty good connectivity. There’s really no reason why as frontline workers should be second class citizens anymore.

Robert Crane  10:33 
It’s very interesting. And I think Microsoft obviously has done this research and it’s targeting these markets. I especially like, again, the really, really cheap option the complete mobile worker, I suppose without some of the other heavy native services but the f3 with more functionality and those other additional licences, I think is a good move. So we’ll basically show the details are in the show notes tab. Look at also on the grapevine I hear from people at Microsoft that the windows virtual desktop is in great demand more and more especially larger companies are using the VDI environment to spin up as a replacement as they’ve made users going work remotely. So the windows virtual desktop is, again a really, really big thick, especially in the enterprise. So if you haven’t looked at that, go in again and spend a little time learning about what that is. Now, one of the other things I think that was really interesting was that Microsoft Teams has reached its third anniversary, I read an article that says I think they’re up to over 44 million active users per day. I’m sure that’s much much more as each day progresses and the blog post here that will link will have a number of new features that are coming to it. We have the background blur on iOS so young Brenton can join us on these podcasts with a black background blur from wherever it is. Interesting that’s coming iOS, I’m sure will be not far off from My Android as well. I also like the, there’s a there’s an interesting demo about basically a team’s connected camera that bill had matter on on a helmet. And I think the other one, which I don’t know if it’s gonna work or if it’s cool or whatever, but I like the push to talk, walkie talkie. So basically, you’ll have a phone where you can basically push that and use it like a walkie talkie on a common channel. The advantage of that is if you’re in, for example, a datacenter or somewhere and you need to, you know, communicate with somebody can do some do so with teams, but you no longer have the limit of the radio frequency distance. So again, some really cool stuff coming out and teams is more and more coming every day. Three years is not much for a product that’s beginning to really dominate its market is that red?

Brenton Johnson  12:44 
Well, it’s unbelievable. Like, you know, slack invented the category. You know, to Microsoft went to slack and said, We’d locked by you. They said some stupid amount of money. Microsoft said now we can build it cheaper than that and the amount of integration is going to be too odd for you on it months later they come out with teams and people will like oh wow, this is so close to everything we need already. And over the last three years, it’s it’s certainly got better and better and you know, just these sort of specific use case stuff that they’re building into it are really locked that sort of central place for work where everyone can go to the same place and office 365 and do work together bringing people out of Outlook and bringing them into teams from a you know, an outlook which is a primarily an individual based thing to attain, which is a collaborative. I just really like how how hard this has been pushed by Microsoft. And now that all this stuff is happening around the background. I think there’s a lot of businesses that are a lot better off because of that push and because of the push to the the partners out there going out talking about or getting people comfortable with Getting people familiar with new ways of working? And yeah, you know, like that walkie talkie is a great, great use case, again, in the sense that, you know, radio frequencies aren’t encrypted. And yeah, if you have a police scanner, you can listen to all of that. So having something that Yeah, is is reliant on on something other than distance. And here are the wives is much better. So they really lock it Oh, I want to keep saying the development of the product. And I think the biggest challenge for it’s going to be keeping that simplicity and that ease of use while they continue to add all these features in.

Robert Crane  14:40 
I’m going to show you there’s lots and lots of really cool features coming in the short term and think about think about how many team servers they must be running now in Microsoft data centres and how much they’ve had to spin up to reach demand with children, working from home using teams for teaching and education and now all these employees working with teams as well. It’s pretty good. pressive when you think about it for this, you know, this load that’s come on in such a short period of time to basically be able to accommodate that and more so going forward. So again, have a look at this blog post really interesting stuff, which is coming with teams and lots of features in there, I think that you’d be really excited about. Now one of the other things that I will mention in here is the Microsoft 365 business voice will be available in the US from the first of April. So the voice is basically a package of the Cloud PBX, the PSTN calling licence plus a calling plan from Microsoft. So this is bundled together and will be available in the US it’s already available in the UK and Canada. We are seeing some licencing availability now in Australia. We won’t have this voice playing for a little while, but there are some licencing that will allow you to incorporate third party providers in Microsoft 365 business so we can see the march towards a fully integrated teams with Microsoft 365 business was really exciting. I think this is going to be a huge thing. In the SMB, it’s another great opportunity for partners to jump on and use to be able to spin up a complete phone system from Microsoft without the need to basically provision anything special just add a licence, and everybody uses teams as their front end. So this is gonna be pretty darn impressive, I think when it’s coming out. Now the other one to keep us moving along key is that Windows 10 has finally reached 1 billion devices, 1 billion monthly active users take them a little while longer than they expected. But 1 billion still a pretty impressive number. Isn’t it, Brendan? Hi. Yeah, yet?

Brenton Johnson  16:38 
Yeah, it doesn’t. It blows your mind. Like he can’t understand the scale of a billion. Until you think about it in terms of I probably need to Google this, but it’s something like a million is if you count one second at a time. You know, when you count a million, it’s like seven, eight minutes old. Something or whatever, so nine days, and then if you count to a billion is 34 years. So it’s it’s a huge amount of of people, you just you cannot humanly get your brain around it very easily.

Robert Crane  17:18 
I’ve noticed also too that in the current situation Microsoft has also said that it’s going to delay pushing out feature updates. And I’m going to push security updates, obviously to limit bandwidth for people in the background as well. So you’ll be getting still be getting a security update feature updates, obviously, hopefully, when things calmed down a bit, we’ll be able to get those are flowing through as well. It’s still a billion is a very, very impressive number. All right, what other things have you got your sleeve that we can talk about before we get diving deeper into?

Brenton Johnson  17:49 
Ah, yeah, so I’ve been undergoing some Intune training via YouTube with the Australian guy An American guy and it’s really really good really valuable information in there you know little tips and tricks and war stories in there

Robert Crane  18:15 
about a time you invest I mean, you know, is it you know, ah

Brenton Johnson  18:18 
the videos the videos are around 40 minutes average Joe suppose no one’s an hour and a half you know those sorts of things is two hour one, but those go through each of the areas. So, you know, like I was doing iOS with the apple configurator the other day and we’ll have some problems with it. So went back and watch that video and realise you applied the serial numbers into Intune before you can enrol it with Apple configurator. So I have that I’ve already done this before, but for whatever reason, I didn’t I forgot that step. So you know, just best practices. They got one on nine file move there and So I’ll probably sunk on an iPhone seven look on YouTube now, I’ve sunk of quite a few hours into getting through immersive videos now. And it’s Yes, it’s all that other stuff that’s not necessarily in the docs, like, Oh, this is how we do this. And we still have to run PowerShell for that. And you’ll have to apply this to users not devices, or vice versa. It does work and, you know, you gotta have the right a three licence windows a three licence for this and all those sorts of things. So I might actually try and reach out to these guys and try and get one of them on the podcast probably save our second Steve Hosking. Do you know

Robert Crane  19:40 
me on honestly asking? Yeah, I know. Well, we still have it. Yep. Knowing well.

Brenton Johnson  19:45 
Yeah. So he’s got I don’t at all and Adam grace from Texas, I believe.

Robert Crane  19:52 
Yeah, well, if you can know that you want to do that. Otherwise, I can certainly reach out to him behalf of the podcast and get him to come on and talk about it. So That’s good. Good to know. Yes, I do. I’ll have a look at that stuff that Steve’s done. But yeah, if he’s done it, I highly recommend that you invest the time and have a look at it. Now what about this last link that we’ve got here that you put up about the Microsoft VPN? What can you tell us about that?

Brenton Johnson  20:15 
It’s quite interesting, actually. So this, this came across my LinkedIn feed, I follow all the Microsoft people on LinkedIn and talking about trying to run Microsoft on VPN, because even though Microsoft’s very cloud transformed company, like Marsanne across if not all enterprise companies, they have a lot of on premises resources that they can’t, that they need access for our VPN. Now, when you have 150,000 employees or whatever, you know, trying to manage 150,000 people connecting to a VPN can be really tricky. They talk about how they did it, they said at this time, there’s probably 50 to 60,000 People on their VPN at any one time they’re saying one of the key case of their success was they worked with Windows team and fixed up the internal VPN client in Windows ran better. And they also do split tunnelling. So anything that’s office 365, or cloud or whatever, that all gets sent off through the internet, and then they only send that absolute critical, the VPN only stuff over the VPN. They say if they didn’t have that implemented three years ago, when this whole thing hit, they would just not have been ready for. And it would have been a different story, but because they’ve invested in their infrastructure, you know, that they talk about how they use, I think open VPN protocols and that to keep it all happening. It’s just really fascinating, right? So definitely check it out if you’re particularly interested in how to do VPN at 60,000 user

Robert Crane  22:00 
Well, again, there’s a lot to be learned from these, these sort of things. So again, we’ll put the link in the show notes so that you can review that a lot of information there. We don’t want to overload people, we know that they’ve got a lot on their plate generally, and they’re making adjustments and working from home and that can take a bit of time. So we want to get that information to you. We wish everybody the best. We hope that again, you’re safe, you stay safe and that we aren’t subject to these conditions for too much longer. We will continue to give our best effort to get more information to you and interviews. Hopefully people are available now rather than travelling all over the place. You can stay in contact with us he had at into k podcast on Twitter and Facebook. Feedback at need to know cloud on the emails. And I am at contact is anomaly I’m at director CIA. What about yourself, Brendan, what are you

Brenton Johnson  22:52 
at contact Brenton on the twittersphere if you need if you come into my office, I’m not there. So yeah It’s best to get me via digital means.

Robert Crane  23:03 
Excellent. All right, well, like I said, I will take this opportunity to thank you again for listening to the podcast. We hope you all safe. Remember that if you do have any questions, feel free to reach out to us, I’m sure that we can answer. Also, we understand in this environment, people do suffer from being separated from their normal work environment. So again, if you do feel that you want to just reach out to us for a chat, by all means, feel free to do that. I’m certainly open to do that. So any of those contact details, and we’ll reach out and we can run something to have a bit of a chat. And again, hopefully, give everybody the solace that I need at this point in time. So I think that’s all for me. Before we get into our interview, what about yourself, Brent, anything else?

Brenton Johnson  23:42 
No, I just echo your thoughts. Completely.

Robert Crane  23:47 
All right. Well, thank you very much, everybody, and let’s get into our interview for this episode. Welcome along to this interview, and I’m joined by Tim O’Neill from Dicker Data, welcome along to

Tim O’Neill  24:01 
Robert, thanks very much.

Robert Crane  24:03 
Well, for those listening, we do have a bit of a unique situation. Tim is probably a little bit different from most people we’ve interviewed, he’s not into the, the technical deep dive side of it. He’s not actually selling a product. He’s a distributor. So a bit of a unique view on the market out there. So before we launch into that, Tim, why don’t you just give people a bit of an intro, who you are and what role you feel?

Unknown Speaker  24:29 
Yeah, sure. So I work for a distributor in Australia called tick data. We proudly are the largest Australian owned distributor in Australia and and my role is, I lead the CSP programme, but also, more specifically lead lead the modern workplace programme here in Australia for ticket data.

Robert Crane  24:48 
So why don’t we start there with the concept of the modern workplace so what do you see is the Transformation or the need for the modern workplace in the workplace out there today, what’s the messaging? What’s the reason that, you know, this is something that Microsoft’s taken to market?

Tim O’Neill  25:10 
I think that the first thing we need to do is really kill that myth that modern workplace is just m 365. Because it’s it’s, it’s really not modern workplaces is exactly as it sounds. It’s, it’s the solution that that the Microsoft is bringing to market around the new way that we’re working. And I suppose, yeah, while we’re talking about covert 19, and everything that everyone is facing around the world, we’re starting to work remotely. And so what is that solution? What is the way that we need to support our end users around that modern workplace? So obviously, it’s, it’s we need to look at their security, we need to look at make sure they’ve got, you know, email and, and, and teams and all those things that they need, but what else do they need? What are they do they need things around dynamics and things around Azure? it’s it’s it’s really looking At the fact that under this whole digital transformation concept, we’re working differently. And if we’re working differently, we need to be able to support our end users differently.

Robert Crane  26:12 
I think part of it is that we need an modern platform, as you mentioned, to take full advantage of a lot of these cloud bi services, the ability to work anywhere, as you’ve mentioned, because we’ve come from an environment where people have been on prem for so long, they’ve got servers, they’ve extended and extended and extended. And again, given the current situation where people you know, have to work from home almost all of a sudden, this modern workplace this concept makes sense. But as you say, it’s a much broader spectrum than again, just a new PC or just you know, Microsoft 365. Now, obviously, you spent a lot of time with resellers out there, they are the ones that are interfacing with the clients directly so you’re not selling to clients directly or going through typically an MSP client, how are you finding, you know, their approach to going out and talking to their customers about the modern desktop? Are they armed? And are they educated? And are they up to speed enough to sell this confidently? Do you think in the market,

Tim O’Neill  27:14 
I think we have three buckets, which is frustrating, it’s best, we have that bucket of people that that have sold on prem most of their life, and are trying to move into this, this new way, by still selling the way they sold on prem. Then we have that that group of guys that are very transactional. And really just saying, I’m going to sell you an office 365 licence or an M 365 licence, and I’m going to look at something else. And then you get that smaller group that I think is starting to really get the right skills and the right weapons in their target bag and they’re going out to market and doing and actually doing this well. But I would say, Rob that probably out of the the partners that I deal with, in Australia, a very small percentage would be in that, in that, that they will well prepared and ready to take on the discussion and talk about it. It’s, it’s really as a small group,

Robert Crane  28:19 
I think one of the interesting things we’re going to see, amongst many interesting things in the near future is there, especially in Australia, who we are going to, we’ve already experienced $1 shock for dollars fallen quite dramatically against the US dollar. I think we’re going to see a lot of those transactional prices increase because of the weakness of our dollar that’s going to be very hard for those transactional people to get back to customers. And basically, so we have to increase the prices because of these things, especially given the the environment that those customers are also in as well. I think now, those people that do have the skills Is there a common? Is there a common thing in there? Is there a common trait? Are they a certain size? Or do they sell to a certain demographic? Is it? Is it random? Or is there sort of key attributes you could pull out and share with us that you find with these people who are, you know, basically getting around the modern desktop experience?

Unknown Speaker  29:23 
I think you get that you get that group of people that fall into that, you know, if you do what you’ve always done, you get what you always got. And, you know, I’m comfortable in my business, and I’m comfortable with where this is travelling, and I’m just going to go down this road. I don’t think there’s there’s a a type of partner that actually gets it, I think, or size for that matter. I think what it is, is that there are a group of partners that are looking at what is happening in the marketplace, and they are saying what we’ve done doesn’t isn’t going to work in the future and we need to treat Transition quickly. And it’s those very small group of partners that actually decide to put their hand up and invest in their time and invest in what is happening in the market and are willing to look at taking that to market. And it really is. There’s not even an age group. Yeah. Because I’ve got I’ve got, I’ve got partners who are in their 20s and mid 30s, who are doing it and then I’ve got partners in their 60s who saying I need to change and I need to move and adapt to the to where we’re heading. But I don’t think there is that I think, the partners that I that, that take the time to listen, the take the time to take on board or what what they’re learning about. I think they’re the ones that are really starting to adapt.

Robert Crane  30:47 
It is interesting, I think that you’re right, I don’t see a particularly common trait that you can tie it down to, I think it’s a an awakening moment of transformation moment where it just clicks in They get it and like they see the the change that needs to make or the direction they need to take. And, again, I think the other thing is they appreciate they can’t do this immediately, overnight, they need to prioritise it, they need to make that investment. So where do you see that these customers the good cast, the good retells, where are they making these investments? Where do you think are the key things? I mean, obviously, is it things like education, they’re doing more courses? Or are they creating marketing material? You know, where are they making those investments that differ from the way they would have been doing it on prem? In your experience?

Unknown Speaker  31:37 
I think education is a is a massive part. There needs to be that commitment to actually invest in some into some education, take some time out of the office, or working with with their clients to actually invest in themselves, to learn about those products to actually learn what they need to do and how they do it. But I think it’s a combination and you’ve talked about marketing and You know, and I, and I think one of the things that, that we do with with some of our partners is we actually take them on a journey of how do we productize this solution? How do we put a solution to market that is actually going to meet the requirements of this modern day management. And I, and there’s probably only 10% of my partners that are willing to take that time out and do it. invest the time and and for some of them may be an investment for six months. I’ve actually workshopping this actually coming up with the ideas coming up with the margins, looking at what segments they want to be in, what new segments do they want to be in? How can I take this product to market? How can they make sure that it’s hitting the right the right balance of where they need to be? And that process is quite phenomenal. Now, just for an example, Robert, we are I’ve got one partner, and we started we work with him over a six month period. When we first started working with them. They’d sold three tents, I think they had about 30 sits under management. We went through this process, we came with not just one product isolation, but actually had three levels of support that what they are able to offer, into their into their existing customer base. And over the following three months, they went from transacting about $150 a month to $19,000 a month Australia, just by actually coming to that point where they go, we’re going to invest, this is what we’re going to do. And this is what we’re going to move forward. And we’re going to start offering something modern to our existing bags.

Robert Crane  33:37 
So that would seem to indicate that obviously the customer base the end users are obviously ripe, they’re keen, they’re obviously looking for these sorts of solutions. They’re at least open to these. And I think that’s one of the fallacies many resellers fall into I think Well, my customer never asked for this. They make assumptions that the customers are going to need this or the customers are going to want these And then again, the customer doesn’t know what they don’t know. And I think part of it is presenting this wider range of services and wider things that you can do with tools like agile CRM, all the stuff you’ve mentioned. So, I mean is that again a key thing is is embracing that change embracing these options and then taking that messaging out to customers who are probably I would suggest going to be much more receptive than the many resellers think.

Unknown Speaker  34:27 
I think that I think sometimes resellers don’t take the time to actually show the true value of a product. They get excited about getting that sale and I can see the the buying signs and I can see that the customer wants to go ahead and they drop short on on where they’re heading. I had a my first sales manager that I ever had used to always say over and over again to me. Doesn’t matter whether you’re buying or selling someone someone’s buying and someone Selling. And and I think sometimes we just don’t take the time to actually give the customer all the information about this product. What can it actually do? How can it actually help protect them? How can it actually help improve the productivity? It’s, it’s over the last over the last week. We’ve been working remotely now for the last week with kovat 19 in Australia, and the amount of calls that I’ve got from partners who wrote me up and said,

Tim O’Neill  35:36 
You know what, we’ve talked about 365. We’ve talked about teams or we’ve talked about this. I’ve got customers I need to do now and I don’t know what to do. It’s becoming a very topical topical situation and, and, and it really is that time to, to,invest in this products.

Robert Crane  36:01 
I think also to part of the failure I see. And we’ve seen this in a lot of workshops we’ve run together, is the technical people are very good at technical things, they can, you know, generally set bits and bobs and tick things and understand what these things are. But what I found a significant skill deficit has been around converting the technical to something that a customer can understand. So a good example is things like what’s the benefit of office 365 ATP to an end user, not in technical terms, but in terms that they can understand and make sense for their business. I think that’s where a lot of people again, they’ll look at all the speeds and the feeds and they’ll take it on and maybe they go deep enough, but they don’t invest in that analysis, and look at it and then translate that into something of customer needs. And something like DLP. Data Loss Prevention is another really good example where it would speak to I would think the majority of customers in this day and age. With all the legislation we have about protect data and converting that into customer speak. I mean, would you say that, again, that is a key success feature are these these retailers who are successful are able to take what is a largely very technical product, which has a lot of features and translate that into real value meaning for our customer legacy inside the business,

Unknown Speaker  37:21 
you know, no one wants to feel stupid, and no one wants to ask, what might be considered silly questions and, and I think you hit the nail on the head, you know, if you can take a product like m 365. And excuse the expression but damage down to everyday language. I think that’s a real key and, and you and I, we are we’ve done a lot of workshops together and, and we talked about Delve, you know, and we talked about Azure. And we’ve given that, you know, Azure has been my on demand Data Centre. That makes sense to me that that’s a simple concept for me to understand. So I absolutely think that if You can do that you really going to not only just get that concept across quickly, but then people are going to start to realise how awesome they can use this. And I think that’s a that’s a real key part. And it doesn’t really matter, you know? It you and I’ve talked about, you know, my wife and, and, you know, her understanding of lots of concepts and she has a PhD in molecular biology but but sometimes I need to put things about when we talk about teams or, or M 365, or office 365 into concepts that you can understand in everyday life. And it makes so much makes it so much easier.

Robert Crane  38:44 
I think you’re right, I think that a lot of resellers get lost in you know, their own technology in their own products in their own day to day and I think it takes the skilled person to step back and again, simplify it. for people to understand and that is a real skill that is again not something to be minimised. Now, I think given the current global situation with the Cova 19 situation that that has never been more than four you’ve now got, you know, customers who know they have to work from home. But what does that mean? What do I have to get what, what’s involved and how quickly can I get it and those skill sets and I think we can do this, if you had the education at the school ready to roll out ready to go. But I think this again, he’s gonna be one of these seminal moments where I like to call 2020 which I did at the beginning of the year, the Pocky for so many reasons, and I’m proving to be unfortunately very correct, but it’s really at this point in time we are now he’s gonna create this complete delineation and move so much stuff to working remotely and using these sort of products like teams like stream Microsoft 365 working remotely as well. And I think that unfortunately, a large percentage of the the base, the partner base, has probably been tinkering around at the edges, they really haven’t, you know, got the the gloves on and gone in deep to really understand it and bring it into their business. They’ve just seen it, as you’ve mentioned, as a transactional way to generate a few additional revenue items here and there. So, again, I think this is such a key item. And I suppose that you can look at every threat as an opportunity and say, Well, this is a huge opportunity to go to market and offer this service and potentially get some others who aren’t moving fast enough a lot moving quick enough for customers. So you know, what’s the the demand that’s coming in for you that you’re hearing from partners? Are you getting a lot more calls now with partner saying, you know what, we really need to do this stuff and we need to make it happen tomorrow. Can you help us? Is that the sort of thing that we’re hearing?

Unknown Speaker  40:54 
Absolutely. We’re hearing two things. One thing is I’m hearing from partners are calling me and saying You know, I’ve got I’ve got businesses laying people off, I’ve got businesses who are just folding up and closing because they can’t operate. And then we’ve got those businesses who are partners are coming to me and saying, I need to do this now. I’ve got businesses I need to set up a from home, and I don’t know what to do, what do I do? And I I honestly believe that we’ve got two things happening. The first thing we’ve got happening is we’ve got that that response that we need to act on urgently, and and help partners get their customers up and running. But I think the second thing is, I think the modern workspace in Australia is changing and I think it’s changing dare I say for good. I think we’re gonna see in the future, a lot more remote working. And and this is this is that pivotal moment in time that we’re the we’re seeing that change happen before our eyes.

Robert Crane  41:55 
I think you would agree that what we see is generally been a hesitancy A lot of people are very conservative with their approach to technology, I want to keep my file explorer, I want my files on my local drive, I want everything the way it was I want, you know, word 2003 instead of, you know, 2016 or whatever. But when you get in a situation that we’re currently in, where you have to change, you have not got an option here we have to change, then I think it does force people to make that change opens their eyes. And like I said, I think that this is going to cause a massive shift and people are really going to realise that hang on, you know, this wouldn’t be possible before or we couldn’t have done this or we hadn’t been forced to change this would have and now I’ve got more flexibility and look what we can do. And other than that, so I think you’re 100% right. In the way the approach people are going to look at these when they step back and review it. And we are very lucky that a lot of businesses are able to do that. And to obviously keep going. But I think again, this is where this the it provides There is that key cog. I mean, they talk about essential services medical people, yes, absolutely fireese ambulance drivers fantastic. But again, the it is become such an important layer in the infrastructure, every business in every country these days that there’s that opportunity, but you have to make sure that you are current with the technologies and you’re able to provide that and, and this certainly is going to drive that demand. And we’re seeing that worldwide, not just in Australia. So, again, it’s really gonna make the difference as you say, Now, because this is happening and let’s say that we take it to be your partner, who has been a little bit tinkering around the edges and may not be sure what sort of advice or what sort of support can your organisation yourself provide for these sort of people? Are you giving them any guidance? Are they you know, how can they when they come to you for help? What can what can you do for them?

Unknown Speaker  43:56 
It’s It’s interesting, I actually spent the weekend Putting together a resource library around office 365 m 365. Team security, a whole range of things to make it available for my team to start sharing with partners. Each partner is different each partner has customers that are different, but each partner is looking at how they how do they really allow their their customers to be able to work remotely and to work in a different environment. So it’s it’s really important that, you know, a partner is able to go to the distributor, and actually say, I need help and, and this is what I need to do I need to understand how to do and I’ve been on I’ve been on conference calls today with partners and their own customers taking them through that process. So what we’ve really tried to do at Dickie data, is we really focus in on how can we as a distributor, provide the support structure around the the partner And around their, their end user. So, you know, we’ve done things like taking her after our support to a 24, seven support to be able to support the partner. So it’s really about I suppose a bit of a knowledge transfer, helping you with the customer and at the same time transferring that knowledge to you as to what you can do in the future.

Robert Crane  45:21 
So I think the one of the things I would suggest to you and I think it’s great that you’re providing that I think this is what again, one of these sort of characteristic traits we see of many it providers, they they tend to look at the environment is alone gun, yes, they have peers, yes, they have distributors, but they very much take it all upon themselves. They’re not really into asking for help or, or reaching out until it’s desperate until it’s too late until it’s, you know, again, the fact that we’re all basically beyond the point where it really makes a difference. I think, the secret would be is that you need to reach out early. You need to be Doing this as soon as possible and coming up with a plan and moving forward for today, tomorrow, six months, a year because that timeframe is going to be different. But again, would you be encouraging people to say look, yes, okay, we need to make a plan, we need to reach out early if we need help. Let’s put up our hands and ask for it rather than trying to batten down the hatches and hopefully ride it out until you know, we get to the other side where everything will be the same. Is that a fair statement? That you know from your point of view?

Unknown Speaker  46:28 
Absolutely. And and look, my philosophy around this actually comes from my grandfather and my, my grandfather used to tell a story about a boy that would walk down to the wharf and he saw four silver pieces on the ground. He picked them up. And as he’s walking down down the jetty, he saw six gold coins at the bottom of the water. And there was an old man there and he said, I’ll hold your silver coins for you while you dive down and, and get the gold. And he said, No, no, no, that’s fine. I can do it. And he put his hand in his pocket where he had the silver coins, dived into the water that couldn’t pick up The gold coins, because he had to move something at the bottom of the ocean and end up losing both lots of coins. So I think, you know, the thing is, is that data we see ourselves as an extension of your business. And we want to support you on that I work with you and be part of be part of your team rolling that out. And I think, you know, that’s, that’s a really key part of, of what we’re seeing today in our ecosystem around the market supply.

Robert Crane  47:33 
But also, would it be fair to say that, you know, somebody can’t come to you and in absolute desperation, and wanted all their own way, obviously, there has to be some alignment between you know, what is the direction what can we provide and in this new modern environment, not, you know, selling more servers not doing that sort of thing. So there does have to be a transformation by the partner if they are looking to get this, this sort of support.

Unknown Speaker  47:59 
Absolutely. And that’s I suppose that’s the key part of transformation isn’t that, that you transform first so that you can help others to transform?

Robert Crane  48:09 
I think that’s exactly right. I think that is really part of it is the world has changed and is changing more so every day, but is very different from even the last round of workshops that we did a couple of weeks ago. And we sort of brought this up. And we tried to make people aware that we could end up in the situation that we are in at the moment, but again, it has changed so dramatically, even a couple of weeks, and it’s going to change dramatically, even more so going forward. So let’s let’s just again, pause on the situation now. And when it all comes down, when we get back to inverted commas, you know, normal and you can have a drink and you go to the beach and all this stuff. We can’t do it the moment. You know, what do you see is going to come out the other side of this. I would suspect that there’s going to be a lot of partners who probably aren’t going to make the cut. Why can I survive necessarily because I they’re not getting revenue from customers who may have again, I may have filed as well but they haven’t transformed that ready to move in this environment. And what do you see is the the result once the bushfire as cleaned up all the dead wood there what what do you see on the other side of all this team?

Unknown Speaker  49:21 
A very different ecosystem to what we see today. I think we’re going to see partners that are that have been forced to transform themselves and are transforming their customers. I see a very different working environments what we see today. And I think it’s the, the scary part a little bit is, is that little bit of unknown of what’s not out there at the moment.

Robert Crane  49:50 
I think probably the biggest unknown for most people is simply duration are we looking at, you know, a month, two months, six months, 12 months, you know, again, based on history, it could Roll out to be quite an extensive period of time. So I think that’s the biggest uncertainty and that’s what everybody’s trying to deal with. But, again, I would suggest on the other side, there are things that can be done, there are positives to focus on. We have to let obviously the government do what it needs to do and follow in their requirements of us. But there’s certainly things that we could do proactively to make sure that we can take advantage of getting through this but also getting advantage on the other side of this. So what would you suggest are the top couple of things that, you know, partners should be doing on their own to really put themselves in the best position to benefit from this and to, you know, survive the current situation we’re experiencing?

Unknown Speaker  50:46 
I think they need to reach out to the to the distributor to see what support is available, or auto Microsoft. I know that Microsoft’s looking at the different ways that they can help support partners. At the moment, I think the second thing is that they need to be looking at some some, some guides, some, some sort of information that that helps them about what they can provide into their customer base and actually looking at things like m 365 as a whole. But I think I need to focus on the customer. And they really need to focus in on their customers need.

Robert Crane  51:24 
Yeah, and I think you’re right. I think obviously the need at the moment is we need to get people working remotely, but that will then evolve into into to collaborate together and to share files. We need to have meetings together. We need to do presentations, we need to work with third parties. We need to get them on our meetings as well. How do we optimise that? How do we get the most from that? So there is a big opportunity there for an ongoing, you know, relationship with the customer. I also think too, that this is a point in time to obviously stand up show leadership and let people know that yes. You know, you have a strategy, you have a product you can deliver it you can give people surely in these times, I think that’s going to go a long way to I think a lot of people are looking to providers who, who have a definite strategy who can provide in these times, given the limitations given the challenges that are around there. I think they’re the things that a lot of people are looking for that that certainty when everything else is becoming largely uncertain, and that, again, requires a bit of discipline internally a bit of work. From my point of view, the other thing I would suggest on top of everything is obviously reaching out for help but look at this as an opportunity also for education. Again, there’s lots and lots of YouTube videos from Microsoft Ignite from the teams around Azure from the teams around Microsoft Defender ATP, there is so much learning in there that can be done that again, you hear the cry, I don’t have enough time I don’t have enough time will probably now you do have enough time to look at these so that on the other side, you are expected With these products, especially if you haven’t dedicated that time at sites, I think that part of that is allocating time for everybody in the business to make sure that they are across these information. I think Tim would agree with me that probably one of the best videos you can go and look at is the team’s video with Dr. Coleman from the University of New South Wales was in last year’s inspire on how he integrates his learning using teams and all the services into an environment 500 plus students. I think that’s a magnificent video and very inspirational. But I’ll make sure the link is in there in the show notes and I believe that you’ll have him on a webinar shortly.

Unknown Speaker  53:40 
Yes, in a couple of weeks. We’ll have you on a webinar, which is going to be fantastic. I’ve actually got also john seek from his Microsoft Teams laid out here in Australia with Microsoft will be on that same way. We’ll be on a on a webinar as well. So we’re we’re changing the webinars up a little bit. Just to, I suppose respond to the climate that we’re seeing today to try and get some really good information out to our partners.

Robert Crane  54:08 
Excellent. All right, well, I’ll make sure that I do get those links from Tim. And we could put those up for people who are interested in those. And I would highly recommend those as a source of education as well. I think deca provides a fantastic support for their partners, and we encourage you to get in contact with Tim. And with that said, How can people get in contact with you and also with digger data?

Tim O’Neill  54:34 
Sure. So fire email is a very easy way. So I’m sure Rob that you could

Robert Crane  54:41 
get put on my property near because you have a funny surname with an O apostrophe sometimes and not apostrophe sometimes. So all my

email address

is in there, and that people can refer to that any other resources you’d like to point them towards.

Tim O’Neill  54:59 
Look, I’m going to send you a link Rob for you to share. This link. It’s six videos around teams was released by Microsoft on Friday in response to what we’re what we’re seeing here in Australia right now. So this is this will give, give your listeners something concrete, I can actually go and have a listen to and and hopefully hold on the lock. And obviously you know if they want to get in touch, I’m more than happy to help them out as well.

Robert Crane  55:28 
So I’ll make sure all those details and links are in the show notes for this episode of work to get this out as quickly as possible to get the benefits out there for people take the opportunity to thank Tim for his time his insight. And remember, don’t be afraid to contact him directly to ask for any support. Again, it is challenging times we certainly in at the moment and encourage that you can also contact me as well for any other specific questions. I’m happy to to help people there as well. So once again, I will thank you him for his time on the Need to Know podcast and I will wrap up this episode. Until next time, thanks everybody for listening.

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CIAOPS Need to Know Microsoft 365 Webinar–March


This month I’m going to closer look at OneDrive for Business and hopefully share with you some features that you may not know about. There is more to OneDrive for Business than meets the eye. I’ll have the  the latest Microsoft Cloud updates plus open Q and A as well.

You can register for the regular monthly webinar here:

March Webinar Registrations

The details are:

CIAOPS Need to Know Webinar – March 2020
Thursday 26th of March 2020
10.30am – 11.30am Sydney Time

All sessions are recorded and posted to the CIAOPS Academy.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron which you can do here:


or purchase them individually at:


Also feel free at any stage to email me directly via director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session and I look forward to seeing you there.