October Microsoft 365 Webinar resources

The slides from this month’s webinar are available at:

https://github.com/directorcia/general/blob/master/Presentations/Need%20to%20Know%20Webinars/202408.pdf

If you are not a CIAOPS patron you want to view or download a full copy of the video from the session you can do so here:

http://www.ciaopsacademy.com.au/p/need-to-know-webinars

Watch out for next month’s webinar.

Recap by Copilot:

Key Topics:

Microsoft 365 Updates: Robert Crane discussed the upcoming new chat and channels experience in Microsoft Teams, highlighting the increased flexibility in setup and configuration, including features like dragging contacts and favoriting conversations. 1:21
Security Baselines: Robert Crane recommended the CIS A’s Scuba Gear Baselines for assessing Microsoft 365 environments, which provides a PowerShell script to generate a detailed HTML report on security status. 2:06
Autonomous Agents: Robert Crane announced the upcoming availability of autonomous agents for those with Copilot subscriptions, which will allow for automated AI processes triggered by specific events, enhancing business automation. 2:37
Copilot Studio Webinar: Robert Crane is considering conducting a full webinar on Copilot Studio around the Christmas-New Year break and invited attendees to express their interest in such a session. 3:39
Microsoft 365 Insider Handbook: Robert Crane mentioned a cheat sheet for using Insider capabilities in Microsoft 365, which provides early access to new features and updates from Microsoft. 4:05
SharePoint Overview: Robert Crane provided an in-depth overview of SharePoint, explaining its role as the technology behind file storage in Microsoft 365, and its integration with services like OneDrive and Team Sites. 4:56
File System Structure: Robert Crane emphasized the importance of structuring the file system in SharePoint, recommending a lean and mean approach to file storage and the use of OneDrive for Business as a sandbox environment for individuals. 5:33
OneDrive vs. Team Sites: Robert Crane clarified the differences between OneDrive for Business and SharePoint Team Sites, explaining that OneDrive is for personal storage while Team Sites are for shared storage among groups within an organization. 9:53
Storage Allocation: Robert Crane explained the storage allocation in Microsoft 365, where each user gets one terabyte of personal storage in OneDrive for Business, and the organization gets one terabyte plus 10 gigabytes per licensed user for shared storage. 12:26
SharePoint Permissions: Robert Crane detailed the permissions structure in SharePoint, which is similar to file servers, with inherited permissions from the parent site collection and the ability to assign permissions at various levels. 19:16
Sharing Information: Robert Crane explained the different options for sharing information in SharePoint, including sharing with anyone via a link, people inside the organization, and specific people, with options for editing, read-only access, and additional security measures. 24:08
File Synchronization: Robert Crane discussed the file synchronization feature in Microsoft 365, which allows users to synchronize files to their local machines with the option of files on demand to save local storage space. 26:09
Version Control: Robert Crane highlighted the version control feature in SharePoint, which keeps 500 versions of each file by default, allowing users to roll back to previous versions as needed. 27:32
Recycle Bin: Robert Crane explained the recycle bin feature in SharePoint, where deleted files are stored for up to 93 days, with the ability to restore files within the first 30 days using the built-in interface. 28:38

Recent presentation resources

I recently did two presentations for which the resources can be found at:

What most IT Pros overlook when configuring Microsoft 365

Microsoft 365 has a huge range of features that are designed to help keep users safe. Many of these are not fully enabled by default and typically should be. This session will highlight what are the most common settings that IT Pros overlook when setting up security for a Microsoft 365 environment

https://bit.ly/cia-m365overlooked

and

How can IT Pros get more out of Copilot

Copilot is now a vast array of services that leverage AI to make life easier. How should and IT Pro be using these AI services from Microsoft and how do they make sense inside a business to drive value for both the customer and the IT Pro. This session is more than just looking at Microsoft 365, it considers the suite of AI that is available from Microsoft and what can be done with these services.

https://bit.ly/cia-getmorefromcopilot

Need to Know podcast–Episode 330

Microsoft announced last week new agents that can be created with Copilot studio to automate tasks using AI capabilities. Also in this episode you’ll find a great new tool from CISA called Scubagear that will allow you to check the baseline security of your Microsoft 365 environment. Plenty more updates and information from the Microsoft Cloud, so listen along.

You can listen directly to this episode at:

https://ciaops.podbean.com/e/episode-330-copilot-agents-emerge/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

or Spotify:

https://open.spotify.com/show/7ejj00cOuw8977GnnE2lPb

Don’t forget to give the show a rating as well as send me any feedback or suggestions you may have for the show.

Brought to you by www.ciaopspatron.com

Resources

@directorcia

Join my shared channel

CIAOPS merch store

Become a CIAOPS Patron

AI Tour Demo: Copilot Studio and Pre-built Agents

Scale your team with new autonomous agents

Unlocking autonomous agent capabilities with Microsoft Copilot Studio

Reimagine business process with Copilot and agents

Unlock Autonomous Agent Capabilities with Copilot Studio

Microsoft 365 Copilot drove up to 353% ROI for small and medium businesses—new study

Favorite Microsoft 365 Copilot Prompts

Enhancing Security with CISA’s ScubaGear Baselines for M365

Phish, Click, Breach: Hunting for a Sophisticated Cyber Attack

Microsoft Digital Defense Report 2024

New macOS vulnerability, “HM Surf”, could lead to unauthorized data access

Demystify potential data leaks with Insider Risk Management insights in Defender XDR

Increase productivity with Copilot in OneNote for iPad and Mac for commercial customers

Unleash your creativity with new pen tools in OneNote

What’s new in Microsoft Intune October 2024

Microsoft 365 Insider Handbook

Prepare now for key end of support moments in 2025

CIAOPS Brief 20241027

Queues app for Microsoft Teams now generally available –

https://techcommunity.microsoft.com/t5/microsoft-teams-blog/queues-app-for-microsoft-teams-now-generally-available/ba-p/4276837

Microsoft 365 admin center in dashboard view –

https://www.youtube.com/watch?v=XpZqWHoTwXE

Increase productivity with Copilot in OneNote for iPad and Mac for commercial customers –

https://techcommunity.microsoft.com/t5/microsoft-365-insider-blog/increase-productivity-with-copilot-in-onenote-for-ipad-and-mac/ba-p/4272321

Seamlessly switch between your Apple devices with Handoff support for Word, Excel, and PowerPoint –

https://techcommunity.microsoft.com/t5/microsoft-365-insider-blog/seamlessly-switch-between-your-apple-devices-with-handoff/ba-p/4275907

Enhancing Security with CISA’s ScubaGear Baselines for M365 –

https://techcommunity.microsoft.com/t5/public-sector-blog/enhancing-security-with-cisa-s-scubagear-baselines-for-m365/ba-p/4276782

As the U.S. election nears, Russia, Iran and China step up influence efforts –

https://blogs.microsoft.com/on-the-issues/2024/10/23/as-the-u-s-election-nears-russia-iran-and-china-step-up-influence-efforts/

SharePoint content processing updates – translation and simple prebuilt models –

https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/sharepoint-content-processing-updates-translation-and-simple/ba-p/4275859

Microsoft Threat Intelligence healthcare ransomware report highlights need for collective industry action –

https://www.microsoft.com/en-us/security/blog/2024/10/22/microsoft-threat-intelligence-healthcare-ransomware-report-highlights-need-for-collective-industry-action/

Upcoming design updates: Microsoft Purview Message Encryption Portal –

https://techcommunity.microsoft.com/t5/security-compliance-and-identity/upcoming-design-updates-microsoft-purview-message-encryption/ba-p/4274433

Bidirectional translation support now available for language interpretation in Teams –

https://techcommunity.microsoft.com/t5/microsoft-365-insider-blog/bidirectional-translation-support-now-available-for-language/ba-p/4237385

AI Tour Demo: Copilot Studio and Pre-built Agents –

https://www.youtube.com/watch?v=gLNjFP6BKtQ

Scale your team with new autonomous agents –

https://www.microsoft.com/en-us/dynamics-365/blog/business-leader/2024/10/21/transform-work-with-autonomous-agents-across-your-business-processes/

Unlocking autonomous agent capabilities with Microsoft Copilot Studio –

https://www.microsoft.com/en-us/microsoft-copilot/blog/copilot-studio/unlocking-autonomous-agent-capabilities-with-microsoft-copilot-studio/

Reimagine business process with Copilot and agents –

https://www.youtube.com/watch?v=Lw7H4TFX5TM

Increase productivity with Copilot in OneNote for iPad and Mac for commercial customers –

https://techcommunity.microsoft.com/t5/microsoft-365-insider-blog/increase-productivity-with-copilot-in-onenote-for-ipad-and-mac/ba-p/4272321

Unlock Autonomous Agent Capabilities with Copilot Studio –

https://www.youtube.com/watch?v=qxMi-tLg4MA

What’s new in Microsoft Intune October 2024 –

https://techcommunity.microsoft.com/t5/microsoft-intune-blog/what-s-new-in-microsoft-intune-october-2024/ba-p/4273353

After hours

When Technology Becomes a Human Problem – https://www.youtube.com/watch?v=GS3lw5_BAqo

Editorial

If you found this valuable, the I’d appreciate a ‘like’ or perhaps a donation at https://ko-fi.com/ciaops. This helps me know that people enjoy what I have created and provides resources to allow me to create more content. If you have any feedback or suggestions around this, I’m all ears. You can also find me via email director@ciaops.com and on X (Twitter) at https://www.twitter.com/directorcia.

If you want to be part of a dedicated Microsoft Cloud community with information and interactions daily, then consider becoming a CIAOPS Patron – www.ciaopspatron.com.

Watch out for the next CIA Brief next week

Add OneNote integration to New Outlook

The new Outlook is slowly improving.

One key missing component for me was the integration with OneNote, as I like to send stuff from Outlook to OneNote. That feature is now there but simply isn’t enabled. To enable OneNote integration, open an email and select the ellipse (3 dots) as shown. From the menu that appears select Customize actions.

From the menu that select Send to OneNote, as shown above. Then select Save.

When you return to that menu for an email you should see the Send to OneNote as shown above.

A dialog will appear on the right as shown above, allowing you to select where you wish the email saved.

Unfortunately, it only currently saves the content to a new page in the section in the notebook you nominate, not inside an existing page as used to happen in Outlook ‘classic’.

Hopefully, we’ll get the ability to send to an existing OneNote page as we used to be able to. At least I can send information to OneNote that I was unable to before I customized the actions as I have shown here.

CIAOPS Brief 20241019

How connection and cloud foster multicultural exchange in Chile | Cloud Cultures by Microsoft Azure –

https://www.youtube.com/watch?v=KMaNs8f0vAY

Create neat lines and shapes with ink in Excel and PowerPoint for Windows –

https://techcommunity.microsoft.com/t5/microsoft-365-insider-blog/create-neat-lines-and-shapes-with-ink-in-excel-and-powerpoint/ba-p/4271290

Microsoft named a Leader in the 2024 Gartner® Magic Quadrant™ for Unified Communications as a Service for the sixth year in a row –

https://www.microsoft.com/en-us/microsoft-365/blog/2024/10/16/microsoft-named-a-leader-in-the-2024-gartner-magic-quadrant-for-unified-communications-as-a-service-for-the-sixth-year-in-a-row/

New macOS vulnerability, “HM Surf”, could lead to unauthorized data access –

https://www.microsoft.com/en-us/security/blog/2024/10/17/new-macos-vulnerability-hm-surf-could-lead-to-unauthorized-data-access/

Microsoft 365 Copilot drove up to 353% ROI for small and medium businesses—new study –

https://www.microsoft.com/en-us/microsoft-365/blog/2024/10/17/microsoft-365-copilot-drove-up-to-353-roi-for-small-and-medium-businesses-new-study/

Unleash your creativity with new pen tools in OneNote –

https://techcommunity.microsoft.com/t5/microsoft-365-insider-blog/unleash-your-creativity-with-new-pen-tools-in-onenote/ba-p/4261197

Microsoft 365 Insider Handbook –

https://techcommunity.microsoft.com/t5/microsoft-365-insider-blog/microsoft-365-insider-handbook/ba-p/4205461

Using AI to balance preservation and innovation in South Africa | Cloud Cultures by Microsoft Azure –

https://www.youtube.com/watch?v=pM4lGLsusy0

Support tip: Always unenroll from MDM when unjoining and rejoining Microsoft Entra hybrid devices –

https://techcommunity.microsoft.com/t5/intune-customer-success/support-tip-always-unenroll-from-mdm-when-unjoining-and/ba-p/4270668

Phish, Click, Breach: Hunting for a Sophisticated Cyber Attack –

https://techcommunity.microsoft.com/t5/microsoft-security-experts-blog/phish-click-breach-hunting-for-a-sophisticated-cyber-attack/ba-p/4267916

Microsoft Digital Defense Report 2024 –

https://www.microsoft.com/en-us/security/security-insider/intelligence-reports/microsoft-digital-defense-report-2024

Favorite Microsoft 365 Copilot Prompts –

https://techcommunity.microsoft.com/t5/microsoft-365-blog/favorite-microsoft-365-copilot-prompts/ba-p/4270282

What to do if your Sentinel Data Connector shows as [DEPRECATED] –

https://techcommunity.microsoft.com/t5/microsoft-sentinel-blog/what-to-do-if-your-sentinel-data-connector-shows-as-deprecated/ba-p/4270346

Prepare now for key end of support moments in 2025 –

https://techcommunity.microsoft.com/t5/microsoft-365-blog/prepare-now-for-key-end-of-support-moments-in-2025/ba-p/4267800

Demystify potential data leaks with Insider Risk Management insights in Defender XDR –

https://techcommunity.microsoft.com/t5/microsoft-defender-xdr-blog/demystify-potential-data-leaks-with-insider-risk-management/ba-p/4269184

National Australia Bank invests in an efficient, cloud-managed future with Windows 11 Enterprise –

https://customers.microsoft.com/en-us/story/1781804873110601091-national-australia-bank-microsoft-edge-banking-and-capital-markets-en-australia

After hours

EPISODE 1 – Scott & Mark Learn to Influence Without Authority –

https://www.youtube.com/watch?v=JxRLX4VGuYg

Editorial

If you want to be part of a dedicated Microsoft Cloud community with information and interactions daily, then consider becoming a CIAOPS Patron – www.ciaopspatron.com.

Watch out for the next CIA Brief next week

Bulk senders insight in Exchange Online

If you navigate to

https://security.microsoft.com/senderinsights

you should see the above Bulk senders insight console. You can also get to this if you select an Exchange Online anti spam policy like so:

and scrolling down the dialog that appears on the right and selecting Edit spam threshold and properties as shown above.

and then scroll up to the top of the dialog as shown above.

You can read more about this capability here:

https://learn.microsoft.com/en-us/defender-office-365/anti-spam-bulk-senders-insight

You can adjust the sliders on the left and then select the Simulate button to report on the emails that would be caught by this new level before actually applying to the policy. The list below will also show those that have been caught so you know exactly which emails would be caught if this change was made to the BCL level in a spam policy setting.

This now a handy way to fine tune the BCL settings inside Exchange Online antispam policies.

Shortcuts in OneDrive for Business get the benefits of Copilot for Microsoft 365

If you have Copilot for Microsoft 365 you will find you have a number of Copilot abilities surfaced in your OneDrive for Business as shown above, such as Summarize, Compare files, etc.

What you may not be aware of, is when you add a Shortcut to OneDrive as shown above, from your SharePoint document libraries or Teams channels,

that shortcut then appears in the list of folders in OneDrive as shown above

and the contents of this shortcut, in your OneDrive, also now have the ability to be used with Copilot themselves just like any normal file in OneDrive for Business. Thus, if you ‘link’ your SharePoint and Teams documents to your OneDrive for Business you can now use them direct with Copilot for Microsoft 365 to do things such as create FAQs, comparisons, summaries, etc.