CIAOPS Need to Know Microsoft 365 Webinar–October

laptop-eyes-technology-computer

The October webinar is here. This month we’ll take a closer look at the various options available to manage tasks in Microsoft 365. You’ll learn how tasks can be completed using SharePoint, Planner and Microsoft To-Do as well as when to use each service. There will also be the latest Microsoft Cloud news as well as Q and A plus loads more. I’d love if you’d come along and be part of this.

You can register for the regular monthly webinar here:

October Webinar Registrations

The details are:

CIAOPS Need to Know Webinar – October 2019
Thursday 31st of October  2019
10.30am – 11.30am Sydney Time

All sessions are recorded and posted to the CIAOPS Academy.

There of course will also be open Q and A so make sure you bring your questions for me and I’ll do my best to answer them.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron which you can do here:

http://www.ciaopspatron.com

or purchase them individually at:

http://www.ciaopsacademy.com/

Also feel free at any stage to email me directly via director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session and I look forward to seeing you there.

Need to Know podcast–Episode 215

In this episode I speak with Alex Fields about the power of conditional access. You’ll learn what it is, how to implement it as well as many best practices recommended by Alex based in his experience and knowledge. The great new is conditional access is part of Microsoft 365 Business, so listen in for the way to make it work to protect your information.

Brenton and I also bring you up to speed with all the latest Microsoft Cloud news, so listen in for the latest as always. We hope you enjoy this episode and don’t forget to send us your feedback.

This episode was recorded using Microsoft Teams and produced with Camtasia 2019

Take a listen and let us know what you think – feedback@needtoknow.cloud

You can listen directly to this episode at:

https://ciaops.podbean.com/e/episode-215-alex-fields/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

@vanvfields

@contactbrenton

@directorcia

CIAOPS Patron Community

ITProMentor

ITProMentor – Best parctices

Attacker Kill Chain described

ITProMentor – Free Microsoft 365 Business eBook

ITProMentor – Licensing Guide

Telstra Purple

New version of To-Do

Authenticator backup on Android now available

Prepare for iPadiOS Launch

New webparts coming to SharePoint

Azure QuickStart Center

Top 5 advantages of syncing with OneDrive

Modernize your root site

Waiting to upgrade to a Communications Site?

Microsoft have placed on their roadmap that you can run the following PowerShell command:

enable-spocommsite

to upgrade a classic site collection to a modern site collection.

However, the documentation at:

https://docs.microsoft.com/en-us/powershell/module/sharepoint-online/Enable-SPOCommSite?view=sharepoint-ps

reads:

Enables the modern communication site experience on an existing site. At this time, based on early adopter feedback, we have decided to postpone rolling out this feature. We apologize for any inconvenience and will communicate a new schedule via Message Center, once it is available. We expect to have an update in the Q3 time frame

and when you actually try it you get:

image

So it looks like we’ll have to wait a little longer. Hopefully not too much longer.

Use PowerShell to get site storage usage

One of the challenges for IT Pros when managing the online collaboration world of SharePoint Online and OneDrive for Business in Microsoft 365, is getting a quick overview of things like storage usage across their environment. In the gold ol’ days you’d just using Windows Explorer or something similar, but in the Microsoft 365 world these tools are not ‘online’ aware.

Thankfully, it is PowerShell to the rescue here again! What you can do is is basically grab all the SharePoint and OneDrive for Business Sites and look at a property called StorageUsageCurrent. Thus,

$sposites=get-sposite
$sposites.storageusagecurrent

will firstly get all the SharePoint sites and then display the storage usage of each in MB. However, that is a bit basic. What you really want is something like this:

image

for you SharePoint sites and and a separate group for your OneDrive for Business sites like this:

image

You might also notice that they are also sorted in descending order, from largest to smallest.

The good news is that I have done all that hard work for you and made the script available in my GitHub repo here:

https://github.com/directorcia/Office365/blob/master/o365-spo-getusage.ps1

The only thing that you need to do before running the script is to connect to SharePoint Online using PowerShell as an administrator.

Don’t forget there are also plenty of other handy scripts in my GitHub repo which get updated regularly. So, make your admin life easier and use what I have already created rather than re-inventing the wheel.

Creating unique file permissions with Teams

Microsoft Teams is a really easy way to share files with others. However, the modern concept with Microsoft Teams is that once you are part of the Team then you have the same rights as everyone else. This generally means that all Team members have the ability to read, write, modify and potentially delete files. This is common across all channels in the Team.

One thing that you really don’t want to do is go into the SharePoint back end of the Teams files and modify the default permissions. If you do, you’ll cause a whole lot of problems. We are expecting private channels in Teams very soon but here’s an easy way to overcome the default common sharing options in Teams by creating a separate area with unique permissions and linking that back into the Team.

image

Firstly navigate to your Team.

image

Select the Files tab to the right of Conversations to see all the files for that channel as shown above. These are common files that all Team members have the same rights to.

Select the Open in SharePoint option as shown above.

image

This will take you to the location of those channel files in SharePoint as shown above. This location is typically a subfolder with the name of the channel (here General), in a Document Library called Documents

You will need appropriate permissions to complete the process from here. So you will need to be an admin of the Team or a SharePoint Site owner.

image

In the top right of the screen select the COG then Add an app from the menu that appears as shown.

image

Typically, you’ll select to a new Document Library and give it a name.

image

In this case, a new Document Library called Final Presentations has been created as shown.

image

Once you are at this new location, select the COG again in the top right and this time select Library settings as shown.

image

Select the second option from the second column at the top of the page called Permissions for this document library.

image

Now it is just good ol’ SharePoint permissions configuration.

Typically, you firstly select Stop Inheriting Permissions.

image

In this case, Sales members will be changed from Edit to Read permissions by selecting that group and then the Edit User Permissions button. However, you can configure whatever permissions suit your needs.

image

Make sure you select OK after you have made you changes.

image

Once you have completed the require permissions, you need to return to the Team and link this new location there.

image

Inside the Team, select the channel in which you wish this new location to be linked and select the + icon on the right as shown.

image

From the dialog that appears, select Document Library as shown.

image

You can either navigate or input a direct link here. In this case the destination site, Sales, is selected.

image

You should then see the new location you created (here Final Presentations). Select this and then the Next button.

image

Give the new tab a name, which can be different from the location if you wish, and press Save.

image

You should now see the location you created and any files in there as shown above. These items have permissions governed by those set previously in SharePoint but now they are also displayed and accessible in Teams. The great thing is you can link this new location in multiple places and you can link from locations not even in the current Team. As long as users have permissions, they can see and interact with those files based on those permissions.

Hopefully, that is an easy way to create locations for file with unique permissions but still have them accessible for users via Teams.

Need to Know podcast–Episode 209

Our chat this episode is with Mia McIntyre from MiVirtual about here experiences attending the recent SharePoint 2019 Conference. Mia shares her learnings and experiences with one of the big annual Microsoft product conferences as well as few other interesting topics. If you have ever wondered what it is like to attend these sorts of events, then listen along. Brenton and I kick the show off and bring you up to date with all the Microsoft Cloud happenings as well.

This episode was recorded using Microsoft Teams and produced with Camtasia 2019

Take a listen and let us know what you think – feedback@needtoknow.cloud

You can listen directly to this episode at:

https://ciaops.podbean.com/e/episode-209-mia-mcintyre/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

@Mia_P_McIntryre

@contactbrenton

@directorcia

MiVirtual

SharePoint Conference

CIAOPS Patron program

Conditional access comes to Microsoft 365 Business

Introducing Microsoft Edge preview for older version of Windows

Mac To-Do beta

Adding the SharePoint starter kit

Disable basic authentication in Exchange Online

Windows Terminal beta

Need to Know podcast–Episode 208

Jeffa is back! Jeff Alexander from Microsoft that is. Jeff is here to talk to about the modern desktop including things like Intune, Identity, Device Management and more. Modern desktops require a modern approach and thinking when it comes to everything from roll outs through to updating, so listen in for all the details on how to jump on board. Of course, Brenton and I give you an update on new things in the Microsoft Cloud so you’ll right up to date after this episode.

This episode was recorded using Microsoft Teams and produced with Camtasia 2019

Take a listen and let us know what you think – feedback@needtoknow.cloud

You can listen directly to this episode at:

https://ciaops.podbean.com/e/episode-208-jeff-alexander/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

@Jeffa36

About Jeff

@Contactbrenton

@directorcia

New to Microsoft 365 in May

Adding the SharePoint Starter Kit

Provisioning Microsoft 365 Learning pathways

Get started with Intune

Adding the SharePoint Starter Kit

If you have a look at all the web parts you have available to you in your current SharePoint environment,

image

versus what I have available,

image

You will see that I have quite a few more! The good news is that it is easy to add all these plus a range of additional features using the SharePoint Online provisioning service.

The easiest way to add all these features to simply visit the SharePoint Starter Kit option

image

and use the option in the top right of the page to Sign in as a Global Administrator for your tenant and then select the Add to your tenant button on the right as shown above.

However, before you do that you’ll need to ensure you have completed a few pre-requisites. Firstly, that your tenant is on Targeted Release.

image

You’ll find the setting for that in the Office 365 Admin Center, under Settings and Organizational profile as shown above.

image

You can use the Edit button to make changes to the setting.

If you do change the setting, it may take up to 24 hours for that change to be fully applied to the tenant. Making this change may also affect other areas of your tenant, so I suggest you review the following documentation:

Set up the Standard or Targeted release options in Office 365

Next, you need to ensure your tenant has an App Catalog. To see whether it does, locate the SharePoint Admin console.

image

If you are taken to a newer version of the SharePoint Admin console, as shown above, select the Classic SharePoint admin console option on the left.

SNAGHTMLb66368

At the “Classic” SharePoint Admin console select apps on the left.

image

Then select App catalog at the top, on the right as shown above.

image

If you don’t already have an App Catalog you need to select the option – Create a new app catalog site and then select OK.

image

It is recommended that you use the following settings here:

Title = Apps

URL suffix = apps

Administrator = Global or SharePoint administrator

Once you have completed these details select OK to create the site.

image

In a short while you should find that you have a new SharePoint Site Collection, as shown above, with the details you just entered.

image

If you already have an App Catalog or you just created one, when you visit that URL you should see a site like that seen above.

The final pre-requisite that you need to configure is some permissions on the SharePoint Term Store.

image

Once again, from the “Classic” SharePoint Admin center, select term store on the left. Then scroll down on the right and locate the Term Store Administrators option and enter you Global or SharePoint administrator in there again.

Scroll down to the bottom of the page on the right and Save the changes.

Now that all these pre-requisites have been configured, return to the SharePoint Starter Kit option:

image

and select the Add to your tenant button on the right.

image

You may see a message about providing permissions, which you should accept. You’ll also see a summary of what will be provisioned as shown above. You’ll basically get all the new features plus three new site collections.

Select Confirm to continue.

image

In a short while you’ll get a number of new SharePoint sites like that shown above that you can explore. Importantly, you also get additional features and web parts across your whole tenant.

SNAGHTMLd387cb

If you return to the App Catalog site and select the Apps for SharePoint option on the left, you will that the SharePoint Starter Kit solution appears as shown. This is the item that delivers all the new features to your environment.

The above sequence is the easiest way to deploy these add on features but what happens if you wish to do this manually and not get the additional demo Site Collections the above deploys?

You’ll still need to ensure the pre-requisites from above are completed (enable Targeted Release, have an App Catalog and modify the permissions on your SharePoint Term Store). Once these are complete you need to visit the sp-starter-kit GitHub repo:

https://github.com/SharePoint/sp-starter-kit/tree/master/package

and download the file sharepoint.starter-kit.sppkg here:

https://github.com/SharePoint/sp-starter-kit/blob/master/package/sharepoint-starter-kit.sppkg

image

You then need to return to the Apps for SharePoint location in the App Catalog

image

and upload the file sharepoint.starter-kit.sppkg here.

image

The file is about 7MB so you’ll need to wait while the file uploads into the library. You’ll the progress as shown above.

image

Once the package has been uploaded, you’ll see the above dialog boxing asking you to Deploy it. Before you deploy, ensure the option to Make this solution available to all sites in the organization is selected.

You may need to wait a little while for the package to roll out to all areas in your tenant. In most cases, this won’t usually be more than a few minutes.

image

You should now see all these new web parts available to you in your modern pages within all sites in your tenant.

Remember that the SharePoint Starter Kit is available in GitHub and will continue to be updated over time. As it is, simply upload the new package into your App Catalog to gain access to the new features.

Using the SharePoint Starter Kit should give now you lots more options when working with SharePoint and all for free!