Need to Know podcast–Episode 62

Tas Gray from AxiomIT is back for another episode focused on Office 365. We cover a range of announcements that Microsoft recently made as well as some discussion about Office 365 adoption.

To listen to the episode visit:

http://ciaops.podbean.com/e/episode-62-tas-gray/

or subscribe to this and all episodes in iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

I am also pleased top announce that the podcast is now available on Stitcher at;

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

If you are interested in being a guest on the show to discuss business or technical topics please contact me (director@ciaops.com).

Enabling profile picture editing in SharePoint Online

In a recent post I showed how you can update a users SharePoint Online profile as an administrator from the web console.

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A sticking point you may come across is shown above. When you go to edit the users picture it says:

Only user can change this photo

And the only option available is to remove the photo, you can’t upload a new one. This can be a pain if you are an administrator and want to set up people’s photos before hand.

Here’s the way to enable this

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Scroll through the profile until you locate the field:

Picture Exchange Sync State

change this field to 0 (or delete the value that is there) and then Save the profile.

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Now, when you return to the profile you should find the ability to upload a new photo for that user.

Changing a SharePoint Online users profile

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One of the first things I encourage all SharePoint Online users to is go in and edit their profile and update the information contained in there. They can do that by clicking on the user image in the top right and then selecting the About Me menu item that appears.

However, what happens if a business wants to enter this information ahead of time from one central location? Here’s how to do just that.

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Sign into the Office 365 web portal as an administrator.

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In the top right of the portal select Admin, then SharePoint from the menu that appears.

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In the SharePoint admin center select user profiles from the menu on the left.

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On the right hand side select Manage User Profiles from under the People section at the top of the page.

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Search for the user profile you wish to edit (here, Lewis Collins) by entering the search text in the Find profiles box and press the Find button.

The user should then be listed below.

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If you now click on the account name a menu will be displayed. Select the item Edit My Profile.

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You should now be able to go into every item for that user and make any changes required.

Remember to Save your changes when complete.

Sydney SharePoint Users Group

I have been invited along to the Sydney SharePoint Users Group on Tuesday the 21st of October to speak about OneDrive for Business. here is the session details:

This session will help you not only understand what OneDrive for Business from Office 365 is but the options that are available for IT Professionals to manage it inside their business. You’ll learn about how the product works and what limitations it has along with the best practices around usage and management. Importantly, you’ll learn how to implement OneDrive for Business as an effective collaboration component inside a business.

The meeting commences at 5.30pm and ends by 7.30 pm and is held at:

Sydney Mechanics School of Arts, Level 1, 280 Pitt Street, Sydney

For more information about the Sydney SharePoint Users Group visit the following links:

www.sharepointusers.org.au/sydney/

https://www.facebook.com/SharePoint.Sydney

If you are able to attend come along and say ‘hi’ and hopefully learn a bit about OneDrive for Business. 

Review of Office 365 Nation 2014

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Although I am still recovering from the jet lag, my vision has cleared enough now that I can pen my thoughts on Office 365 Nation 2014 recently held in Seattle.

The event was put together by Harry Brelsford and in another way is really SMB Nation 2014, however this time the theme has been ‘rebooted’ to focus on Office 365 and the cloud.

The first thing I must do is thank Harry for the opportunity to conduct four formal and one informal session. You can download the slides from the my formal presentations here:

T106 – Coming to grips with SharePoint

T107 – The Business of Yammer

T108 – Level up with PowerShell for Office 365

T109 – Lync the red headed step child

unfortunately, there are no slides for my informal Azure session as it was mostly demos and actually went for over two hours! Thanks to all who stayed late to listen to my thoughts.

The next thing I need to do is thank everyone who attended my sessions. The first two were quite late at night, which after a long day, I appreciate you coming along and being an enthusiastic and attentive audience. I also appreciate all the great feedback and questions received in all sessions. And I really appreciate that you laughed at my jokes, corny as they were!

One of the high points of the conference for me was the number of people coming up to me in the hallways letting me know that they read my blog and perhaps a particular post I wrote had helped them. Publishing a blog can be lonely at times, sure you get blog comments but it is so fulfilling for me as a content creator to actually have someone say that what I have created has actually helped them face to face. It makes the whole creation process worthwhile and gives me the energy to continue doing the blog regularly and improving the quality and depth of what it contains.

With over two thirds of attendees attending SMB Nation for the first time it was brought home to me how many are still struggling to find their feet in this new cloud world. Everyone in attendance appreciates the cloud is here and that Office 365 is a great option but they are struggling with how to integrate that into a successful and profitable business for themselves.

The biggest reason for this struggle in my option is that fact that most vendors are still pushing the ‘Managed Service Provider’ (MSP) mantra which I believe doesn’t make a great of sense in this cloud-first world for many. It can play a part, but these days it is only a small part in a cloud business. However it seems to me that too many people have become too locked into things only working in that MSP way and from where I sit, the world is now a very different place.

In saying that, I’d really like to see business models and ideas come to the forefront that challenge that traditional notion so much so that I think I’ll post a few articles on business very soon, so stay tuned for that.

In short, I believe the path to success in many ways requires a completely new way of thinking. You don’t have to totally abandon your existing business model but you do need to challenge it. You do need to start thinking outside the box and challenge the conventions to find what works best for your business. This is where most struggle I believe. They are trying to put the round peg of the way they have always done things into the square hole that is cloud services. So to provide more light on that I promise to do some follow up posts focused on business for people.

I think that this conference had a some very high quality speakers and none more so then Tom Moen from Microsoft. I am so glad I attended his sessions and got to meet the man. I learned a lot about technology and presentation techniques from him. That alone made my whole trip worthwhile.

Of course the real value in these conferences is the hallway networking, sitting down with peers over breakfast, a coffee, dinner or a drink. It was fantastic to catch up with old acquaintances and past SMB Nation attendees. However, it was also fantastic to make so many new connections and talk with others whom I had never met before about their business and the challenges of the cloud. This is also where I learnt a lot and I appreciate every one of those interactions.

So in summary, it was a long way to travel but a real benefit for myself. I thoroughly enjoying presenting my sessions and listening to some other outstanding ones. However, most of all I enjoyed the peer to peer networking and the opportunity to be at the kick off for many along a journey to successful cloud consulting.

My hope is that Harry’s event becomes the pivotal one for SMB cloud resellers as it was for SBS resellers all those years ago, because there really isn’t anything I have seen that speaks specifically to the SMB IT reseller in the cloud space now. These are the people that manage technology for the gigantic number of small businesses out there that power the economy. If SMB’s can grow then the economy as a whole grows and everyone benefits. For that to happen SMB IT resellers need to retool their skill portfolio and a focused conference like this provides no better way to achieve that. So if you haven’t jumped on board the Office 365 Nation train, then I’d recommend it is time you did.

Well done Harry. Well done SMB Nation team. Well done everyone who attended. I’m keen to come back next year and I hope I’ll get the nod to speak again.

Some maintenance?

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Logged into my Office 365 tenant and was greeted with the above message that I have never seen before.

We apologize for the inconvenience, but we’ve made OneDrive and Sites read-only while we do some maintenance.

Hopefully, this means that they are upgrading something in the back end to give me a whole more features.

I wonder what it could be?

Adding multiple mailbox to a SharePoint eDiscovery centre

One of the great ‘enterprise’ features you receive with the higher end Office 365 plans is eDiscovery. This basically allows you to trawl through all the information you have in Office 365 looking for matches to your query.

One of the options available is to create an eDiscovery centre in SharePoint Online which I covered in a previous blog post here:

SharePoint Online eDiscovery

It is important not to overlook the fact that the SharePoint Online eDiscovery centre can be used across SharePoint Online and Exchange Online.

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So if you create a new eDiscovery Set, you then need to define the Sources that the set will work across (i.e. search through). You do this by selecting the Add & Manage Sources hyperlink.

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You’ll then see this take you to a dialog where you can select the individual mailboxes you wish to search along with any SharePoint locations.

But what happens if you want to search across multiple mailboxes? Do you have to enter them in individually?

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In this case, because there are already email distribution groups established we can use these to select a group of users.

Here there is an existing email distribution group called Sales Team.

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If you therefore enter the distribution email group into a mailbox location and select the Check Name icon to the right, you should see a green tick appear to the left indicating that it is valid.

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When you save this source you should then see that all the mailboxes of the email distribution group have been added as Sources for eDiscovery.

Thus, if you want to include every email inbox simply create or use an email distribution group in Office 365 that includes all mailboxes.

Enabling Office 365 first release

You not be aware that Delve is now rolling out to office 365 early adopters and then to every one.

First what is Delve? I think this video covers everything nicely;

Now that you know what it is you want it for your Office 365 tenant right? So how can you get on the earlier adopters, known as First Release program? Easy.

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Login into your Office 365 web portal as an administrator. In the Office 365 admin center expand the Service Settings option. Then select the Updates option.

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Now on the right ensure that the First Release option is set to on. Sooner rather than later you’ll get all the latest stuff for Office 365 including Delve which I’ll be covering in future posts so stay tuned.