Need to Know podcast–Episode 268

In this episode I speak with Ian Mikutel from Microsoft who is Head of Product for Microsoft Whiteboard for Teams & Surface. Ian shares some exciting news about the recently released updates for Microsoft Whiteboard as well as what is coming down the pipeline. I love Microsoft Whiteboard and use it regularly and I’d encourage you to also look at the enhancements it now provides, especially inside Microsoft Teams. of course, there are plenty of updates from the Microsoft Cloud that I’ll share with you. so listen along and let me know what you think.

This episode was recorded using Microsoft Teams and produced with Camtasia 2020.

Brought to you by www.ciaopspatron.com

Take a listen and let us know what you think – feedback@needtoknow.cloud

You can listen directly to this episode at:

https://ciaops.podbean.com/e/episode-268-ian-mikutel/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

Ian Mikutel – Twitter, Linkedin

Microsoft Whiteboard

Meet the new Microsoft Whiteboard designed for Hybrid Work

Microsoft Whiteboard roadmap

CIAOPS Secwerks event

Explore Microsoft 365 extensibility opportunities with the Microsoft 365 Extensibility look book

Bringing Visio to Microsoft 365: Diagramming for everyone

A new, more powerful, and customizable Microsoft Bookings is here

Windows 11 leak reveals new UI, Start menu, and more

Announcing new Microsoft Defender for Endpoint capabilities on Android and iOS

Monitoring Microsoft Security Posture in Azure Sentinel

Behind the scenes of business email compromise: Using cross-domain threat data to disrupt a large BEC campaign

Microsoft acquires ReFirm Labs to enhance IoT security

Say it with Microsoft Dictate

Announcing a more intuitive sharing experience across Microsoft 365 for better collaboration

Microsoft Cloud Best practices

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I get asked quite regularly about best practices for the Microsoft Cloud so what I have done is start a new file in my GitHub repository here:

https://github.com/directorcia/Office365/blob/master/best-practices.txt

where you’ll find links to articles from Microsoft and others (i.e. NIST, CIS, etc) around best practices for the Microsoft Cloud.

Let me know if you have any more and I’ll add them.

It’s all about Search

Here’s my second presentation from Microsoft May 2020:

https://www.slideshare.net/directorcia/its-all-about-search

It’s all about search

Search is the killer app for Microsoft 365, it is available everywhere but few seem to take full advantage of what it has to offer. This session will show the power of Microsoft 365 search and how to make the most of this from the browser to the desktop. You’ll also a peek into what Microsoft has planned for search in Microsoft 365 and what that will mean going forward.

Swapped “ and @ on keyboard

One day you are merrily typing away as you always have, and all of a sudden you find that what you typed is wrong. You retype it again and find that the key you press is not actually the key that appears! What the??

In my case the @ (SHIFT+2) was being replaced by “ (SHIFT+’).  Luckily, I remembered that this had happened before and involved the English pound (£) symbol.

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The reason is because I have 2 keyboards types installed on my desktop PC as you can see above. You can view your keyboards by selecting the language icon in the system tray which is next to the clock.

Once I re-selected the English (Australia) keyboard I was back in business with the correct keys.

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Always wanting to know how this could happen, I received my answer when I moused over that same icon as shown above. The keyboard is swapped when you press the Windows key + space. I use the Windows key + another key on my keyboard all the time so I had obviously fat fingered the secret sequence to change the default keyboard! The things my subconscious does to try and distract me.

Hopefully, this helps someone else out because it can be very frustrating to solve the first time it happens.

My Business Books – 2020

Not a lot has changed on this since last year which you can check out at:

My Business Books – 2019

I spent more time last year reading biographies of people like Douglas MacArthur and Winston Churchill that I did with business books. Worthwhile business books are become harder and harder to find these days in my opinion. All have something to offer but few have more than one concept or some really novel ground breaking idea in my opinion. I still have lots of business books to get through but I can say that I’m busting to read any on that list at this stage.

You can follow all the books I read and want to read over at Goodreads where I have an account. You can also view my activity via:

https://www.goodreads.com/director_cia

or just follow me on Facebook:

www.facebook.com/ciaops

Here’s my current top business books in order:

1. The Art of War – Sun Tzu

The all time classic on strategy. As relevant today as it ever was. A very short read but very deep.

2. The Millionaire Fastlane – M.J. DeMarco

I love the brutal honesty of this book. It doesn’t mince words about what it takes to shift from a pay check to actually living the life you want.

3. The Tipping Point – Malcolm Gladwell

The world is all about not what you know but who you know. This book explains exactly how this works and how to use it to your advantage.

4. The Four Hour Work Week – Tim Ferriss

Many people believe this book is about shirking responsibility. It is in fact a blueprint for how to free up your time to do things you want and enjoy. It will challenge the way you look at your career.

5. Secrets of the Millionaire Mind: Mastering the Inner Game of Wealth – T. Harv Eker

The successful are defined by a different mindset. This mindset can be learned. It can be trained. This is a great book to show you how to do just that.

6. Talent is over rated: What Really Separates World-Class Performers from Everyone Else – Geoff Colvin

Demonstrates that the best comes from implementing a system. Having a system allows you to focus on the right thing and do that work that is required. If you want to take yourself to an elite level, beyond just good, then read this book.

7. Book Yourself Solid: The Fastest, Easiest, and Most Reliable System for Getting More Clients Than You Can Handle Even If You Hate Marketing and Selling – Michael Port, Tim Sanders

You can’t survive in business without a steady flow of customers. Selling to people is the wrong approach, you instead need to attract them to your business. This book helps you achieve exactly that.

8. Profit First: A Simple System To Transform Any Business From A Cash-Eating Monster To A Money-Making Machine – Mike Michalowicz

Business is about making a profit. This then gives you the freedom to do what you want with that profit. This book helps you focus on profit and setting up systems to make the most of the profit you generate.

9. Barking Up the Wrong Tree – Eric Barker

Conventional wisdom does not always apply and in some case can actually be detrimental. Challenging what is taken for granted should be in the play book of everyone who wants to achieve at the highest level. Important lessons can be learned in the strangest places and form the strangest people. Have an open mind and you might be surprised at what you have believed to be bad in fact turns out to get just what you need.

10. Unbeatable Mind: Forge Resiliency and Mental Toughness to Succeed at an Elite Level – Mark Divine

Another mindset book. Business is not always going to be easy or take the intended route. This is when you need to have the determination to see your plans through to success. This book shows you how to develop the mental toughness to make this happen.

11. The E-Myth – Michael Gerber

The classic on ‘procedurising’ your business and creating a structure that doesn’t need you to survive. The simple secrets inside this book can transform any business from hardship to joy.

12. Tools of Titans – Tim Ferriss

There are few books that take the learnings for so many exceptional people and puts them at your fingertips. This is one such book that packs a lot of business and life learnings between the covers.

13. Predictably irrational: The Hidden Forces that Shape our Decisions – Dan Ariley

Although we like to think logic and rationality rule our world emotion is by far the more powerful influence. Understand this in the context of business and you are well on your way to understanding why people make the decisions they do and how to best profit from them.

14. Extreme Ownership – Jocko Willink and Lief Babin

Moving beyond blame is tough. This book illustrates the ownership of the problem and the environment is a key to success in the military or in business. It is a path few will elect to take voluntarily, however more may do so after reading this.

15. Peak Performance: Elevate your game, avoid burnout and thrive with the science of success – Brad Stulberg

Success is largely about developing a winning system. This book show you how to approach that pragmatically. If you want to see results use this book to help you build the system.

16. Blink: The Power of Thinking Without Thinking – Malcolm Gladwell

The older you get the more experience you get. This experience is aggregated in your ‘gut feel’. Trusting your ‘gut’ may not appear rational but this book will help you understand why it is in fact your best option in many cases.

17. The Now Habit: A Strategic Program for Overcoming Procrastination and Enjoying Guilt-Free Play – Neil A. Fiore

Plenty of great productivity learnings in here that help you take action. It shows you how to focus on the right stuff in the right priority. Even if you are not a major procrastinator there is plenty in this book that you can take away.

18. The One Thing – Gary Keller

Multi-tasking is a myth. Focus is the key to success to bringing all your resources to bear in unison makes a hell of a lot of difference. Most people can’t do it, so those that can stand a much greater chance of success.

19 Deep Work – Cal Newport

Distractions are wasted energy and time that you’ll never get back. You’d be amazed at how distracting the modern world is. If you can minimise these distractions you can focus more and be far more productive.

I’ve decided to spend more time with Audible books this year to help me get through more content. I can listen at increased speeds to get through more content and I can also listen in more locations with Audible books. I still enjoy reading ‘old style’ on my Kindle but there seem to be so many things that get in the way. Even if I am tired and worn down, listening to Audible is easy to do and generally more relaxing. I am hoping to churn through a lot more books this year in that way.

Let me know what you think. Do these work for you? What’s your top business reads? I’d love to hear.

A hidden gem

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Microsoft has a hidden gem squirrelled away at:

https://myanalytics.microsoft.com/

You also get access to it via Delve:

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In short, it a “wellness” dashboard to report on your interactions using Microsoft 365. It’s available in most tenants right now, so you can go and have a look at your own version.

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I especially like the Network option that shows you who you communicate with.

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You can also display that as a list and interesting read and response times for each contact as well as select from Active, External, New and Important.

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You get After-hours breakdowns as you see above,

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As well as suggestion cards for improved productivity and wellness as shown above.

If you want to know how it all works visit:

https://docs.microsoft.com/en-us/Workplace-Analytics/myanalytics/use/dashboard-2

Now all of this is great, but my concern it is not really front and centre. Most people who have Microsoft 365 don’t even know Delve exists is my sad experience. Many are also unlikely to visit the URL directly. Thus, I’m a little concerned about the fate of this handy tool. Non-mainstream items in Microsoft 365 tend to end up being discontinued. I hope this won’t be the case for MyAnalytics. I’ve provided feedback that maybe the option for a weekly email with a summary report is a worthwhile addition. I think it also need more depth in the information it provides to be a compelling place for most users. at the moment, it is a ‘nice to see’ not a ‘must see’ and to survive it needs that I believe.

Hopefully, this is just the beginning of the features that will be brought to the service. Go and have a look for yourself and make some suggestions as to what you’d like to see.

Need to Know Podcast–Episode 189

This is our follow up episode with Marcus Dervine from Webvine speaking about Digital Transformation. We continue with the transformation pillars that Marcus has outlined in his as the road to successful adoption of technologies like Office 365. Of course Brenton joins me again to catch you up on all the cloud news. We’ve tried to keep the update as short as we can as we noticed that the episodes are getting longer. We’ll do a deeper dive into updates in the next episode as we wanted to make sure there was plenty of time for our guest.

Take a listen and let us know what you think –feedback@needtoknow.cloud

You can listen directly to this episode at:

https://ciaops.podbean.com/e/episode-189-marcus-dervin/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

@marcusdervin

@contactbrenton

@directorcia

Marcus’s book – Digital Transformation, from the inside out (use coupon code CIAOPS for 20% off)

Webvine

Azure outage

New file template management

Mass delete notification

Passwordless Login

Windows 10 sandboxing

Windows 10 Quality updates