Improved SharePoint Online List creation discovery!


The traditional way that I had been creating lists in a SharePoint Online site was to select the COG in the top right hand corner of the site and selecting Add an app from the menu that appears as shown above.


From there I’d select Custom List and follow the bouncing ball and create a list is one column and then have to go in and customised it. Hard work.


However, if you go to Site Contents and then select New and List you get a COMPLETELY different and much, much better experience!


The above options appear. Even better, if you select From an existing list on the left you get:


a list of every site across your WHOLE SharePoint Online experience! WOW! All you need to do is pick a list that is the same and bamm, you’ll get a new one just like it!

I can’t tell you how much time this saved me once I discovered it. I wonder how I missed the memo?

CIAOPS Need to Know Microsoft 365 Webinar–October


The October webinar is here. This month we’ll take a closer look at the various options available to manage tasks in Microsoft 365. You’ll learn how tasks can be completed using SharePoint, Planner and Microsoft To-Do as well as when to use each service. There will also be the latest Microsoft Cloud news as well as Q and A plus loads more. I’d love if you’d come along and be part of this.

You can register for the regular monthly webinar here:

October Webinar Registrations

The details are:

CIAOPS Need to Know Webinar – October 2019
Thursday 31st of October  2019
10.30am – 11.30am Sydney Time

All sessions are recorded and posted to the CIAOPS Academy.

There of course will also be open Q and A so make sure you bring your questions for me and I’ll do my best to answer them.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron which you can do here:

or purchase them individually at:

Also feel free at any stage to email me directly via with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session and I look forward to seeing you there.

Edit Stream videos in admin mode


If you have users uploading videos into Microsoft Stream, you may have occasion to edit these as an administrator for some reason. You can easily do that from your own administration console by simply searching for the user’s video and then select the ellipse (three dots) to the right of the video, as shown above.

This should display a menu with the option Edit in admin mode, which you then select.


You should then see all the same settings as the user would see when they edit their video. However, you’ll also notice the big banner across the top of the page letting you know you are in Admin mode.


You can also to Admin mode by viewing the video and selecting the Settings Cog in the lower right. From the menu that appears you can select View in admin mode.


You can then select the option to again Edit in admin mode as shown above.

Stream Usage Statistics and Recycle Bin


If you are a Microsoft Stream administrator (and by default global tenant Microsoft 365 administrators are), then you can select the Cog in the top right of the Stream page and then select Admin settings as shown above.


Then on the left hand side you’ll be able to select Usage details under the Manage Stream heading. This will then show you a report of how much data your videos are currently consuming. When your organization purchased Microsoft Stream, you received 500 GB of base storage and an additional 0.5 GB of storage per licensed user. If you need additional storage for your Stream content, you can purchase one or more 500 GB storage add-ons.


You can also select the Recycle bin option, also on the left, to recover any videos that have been deleted for 30 days.

There are plenty more administration options inside the Stream admin area, so go and check them out!

Need to Know podcast–Episode 216

In this episode I speak with Rohan Milne, Global CEO of Switch Connect who are a telephony provider focused on enabling voice with Microsoft Teams. Rohan gives the state of play in the Australian market as well as the opportunities, not only around voice in Team, but also around digital transformation across the whole Microsoft 365 suite. Listen along for some great insights and clarification on how to take advantage of this opportunity if you are an IT reseller.

This episode was recorded using Microsoft Teams and produced with Camtasia 2019

Take a listen and let us know what you think –

You can listen directly to this episode at:

Subscribe via iTunes at:

The podcast is also available on Stitcher at:

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.



Switch Connect

Switch Connect – YouTube



Connecting to Exchange Online with Azure Cloud Shell

I’ve written previously about

Azure Cloud Shell

and how handy it is when it comes to connecting to your tenant with PowerShell. What you may not realise is that you can also Azure Cloud Shell to connect to Exchange Online! All you need to do once you have launched Azure Cloud Shell is run the command:



As you can see from the above where I have connected and then used the command get-mailbox inside Azure Cloud Shell.

This now means you could copy my mailbox forwarding checking script:

into your Clouddrive that is part of Azure Cloud Shell and run it.


And thanks to Clouddrive it will be there next time you use Azure Cloud Shell. Handy eh? If you want to learn about this capability, visit:

Azure Cloud Shell now supports Exchange Online

Edge Enterprise Preview


Just in case you weren’t aware, the Edge Insider Preview has an Enterprise option that allows you to sign in with your Office 365 credentials.


and is also available for MacOS.

I will also say that having now used Edge Insider Preview for a while, I can thoroughly recommend it and have never had any troubles. I really like all this integration when you look at Windows 10, Azure AD, Microsoft 365, Office and now Edge.