Nightmare job

After a while we all get frustrated with our job. For many this leads to greater frustration because our work is now so much a part of our lives and our personality. Here’s a example of how frustrating a job can be:

See, it’s all about perspective isn’t it? When people come to me and tell me about frustrations with their current situation the first thing I ask them is ‘What do you want to do?’. Most are dumb founded. All they have thought about is getting ‘out’ of the current situation but many have not thought about what they actually ‘want’ to do. Even fewer have a documented plan for what they want to achieve. Many claim they ‘know’ what they want but unless they actually commit something to paper they are a very long way from achieving it.


See if you can answer the question ‘What do I want to do?’ and then start achieving it. Life’s too short for regrets.

Productivity without email

When you read “When the inbox is on the outer” you again get the sense that email is doing our productivity far more harm than good. Quotes from the article like:


“One study from Hewlett-Packard, for instance, found that workers constantly distracted by email and phone calls suffer a temporary 10-point fall in their IQ – more than twice that found in studies of the impact of smoking a joint.”


“A recent study from AOL suggested that many people are increasingly addicted to email, with researchers reporting that 10-50 per cent of work time is spent using email, which is having a huge impact on productivity.”


“Another study, cited in Gail Fann Thomas’ 2006 article “Re-conceptualising email Overload” in the Journal of Business and Technical Communication, found that the average worker had 2483 inbox messages and 858 filed ones.”


demonstrate the worrying trend that we have become consumed by our emails. I ask however, why this is so? As “When the inbox is on the outer” illustrates tools such as wikis are a very effective method of providing team collaboration. This means rather than having all you ideas bouncing around in email they are stored on a shared space that people contribute to.


Wiki’s are one of the major new features in Windows SharePoint v3 and although not the greatest example of a wiki on the market it does make a great starting place to start accumulating business information. With a SharePoint wiki you can create and edit documents online without anything but a browser. You can track changes, check in/out items as well as link to other items quickly and easily.


A major use of SharePoint wiki’s is to store technical knowledge. Things like how to’s, procedures, policies and more are great examples of where a wiki can reduce email. Rather than having ideas bounce between different parties they can all be stored and updated in one central location for all to see. The great thing about SharePoint is that all the information entered into the wiki is automatically indexed making it simple to search for the information required.


Another fantastic tool for sharing information is Microsoft OneNote. It’s simple yet powerful features allow you to save just about any sort of digital information. You can easily create additional pages if required, share with people remotely, search the contents and more. If you are collaborating with a number of people using OneNote you can quickly and easily see the changes they have made in last day, week, month and so on. If you haven’t had a good look at OneNote I recommend you take some time and have a look at what is possible.


Inside the information age in which we live it is amazing to find people not implement more productive methods inside their business. Do they want to work longer? Do they want less free time? It really doesn’t make sense to me when tools like SharePoint and OneNote are available so cheaply (if not free the case of Windows SharePoint). If you could save just 1 hour a day being more productive, that’s 240 hours a year which is about 30 working days a year (assuming 8 hours a work day). That’s almost an extra month a year! What sort of advantage could you obtain by doing things in 11 months where everyone else takes 12?


Remember time is our most precious commodity, because we can never create more. The best we can do is use what we have effectively and efficiently. The technology is available. The price is right. Just because we do something the same way every day doesn’t mean it can’t be done better, we just need to take the time to find out whether it can. You’d always want to invest your money in the highest rate of return you could right? Why don’t you do the same with your time?

SharePoint 2007 Unleashed review

Microsoft SharePoint 2007 Unleashed by Colin Spence

My review

rating: 2 of 5 stars
I was disappointed that this book was more focused on Microsoft Office SharePoint Server (MOSS) than Windows SharePoint Services (WSS). I also believe it includes things that shouldn’t be included in a SharePoint book like Windows Services Update Server (WSUS), Microsoft Baseline Security Analyzer (MBSA) setting up a VPN etc. Given they are all applicable in some way to a SharePoint installation I believe if the book is about SharePoint it should be focused in SharePoint.

Also like many books on SharePoint I felt that this book simply covered what is in the menu options without venturing further beyond. Again, like many other books on SharePoint I believe that it has attempted to cover too much material and as such doesn’t get to the depth that would make it a worthwhile read.

In summary I would only rate this as an average book on SharePoint but below par if you were only looking at Windows SharePoint Services (WSS). I think many of these type of book about SharePoint need to go it more detail about actually creating content to solve a problem. Even if it is only as an example it greatly improves the readers knowledge of the product, rather than simply working through all the menu options.
View all my reviews.

Beyond hype

Here’s some interesting current thinking on Twitter.

If we accept the above ‘Hype Curve’ to be true then where does Twitter adoption now lie? I kinda think that we are still heading down towards the Trough of Disillusionment. Now whether Twitter does pull out from this dive seems to be what all the talk is about. Will it reach a bottom and then start actually being used for improved productivity?

So where does the future for Twitter lie? It seems clear now that it has past the hype phase and turned the corner down to disillusionment. As I said before it will be interesting to see if it manages to pull out of this dive or simply ploughs into the deck in a flaming wreck.

Bottom line? I was the owner of Twitter, now is probably a really good time to sell!

Now that’s interesting

Was reading the following from Microsoft:


Makeover for Groove: SharePoint Workspace 2010!

Heads up – Groove is getting a new name as of the coming release of Office 2010.  Please welcome SharePoint Workspace 2010!


The name makeover is in concert with the direction the product is going.  SharePoint Workspace will provide easy access to SharePoint content (or content from any server that implements the publicly documented protocols) in an effort to provide a seamless online/offline experience.

SharePoint Workspace 2010 will be easier to deploy and easier to manage, and it supports a new set of scenarios to help Office and SharePoint users be more productive.  It will also make it easier for IT folks to implement a consistent information strategy based on SharePoint technology throughout the organization.

There will be changes in the way the product is delivered, as well – e.g. SharePoint Workspace (and OneNote, for that matter) will be added to the Microsoft Office Professional Plus 2010 release.  Keep an eye peeled for further announcements from Microsoft on new product plans for Office.


You sort of get the impression that Groove will become an offline reader for SharePoint which would be really great. I always thought that Groove was kinda off on a path of its own and really wondered whether it would survive. However, incorporating it into the SharePoint makes a lot of sense.


Can’t wait to get hold of all the new things coming down the line with Office 2010, now more than ever!

SMBITPro presentation

Did a quick SharePoint presentation last night to the Sydney SMBITPro group. I have posted the slidedeck up on my SlideShare for download.


Apart from the six secrets of selling SharePoint which I have covered in a previous blog post I made the following analogy:



Word = is a tool for entering information

Excel = is a tool for calculating information

Browser = is a tool for viewing information

Outlook = is a tool for sending information

Google = is a tool for finding information




SharePoint = is the one tool to rule them all




SharePoint is Lord of the Tools!


Silly I know but a good way to pitch it to clients who don’t appreciate what SharePoint can do for them.


As always, if you have some feedback I’d love to hear via

Future videos

If you take a trip over to Microsoft Office Labs you find some really interesting videos about potential ways that we might be using technology in the future. They are all worth a look but I would recommend you especially have a look at Productivity Future Vision.

While you are at Microsoft Office Labs also have a look at Canvas for OneNote. I’m a real OneNote fan and I really like the added functionality this brings to the product and hope they incorporate it soon. Have a look at some of the video demonstrations to get a better idea of how different an interface can be. If you really like what it does you can download and start using it.

Selling SharePoint

I’m giving a SharePoint presentation at the upcoming Sydney SMBITPro meeting. Part of that presentation will be about the ‘Six secrets of selling SharePoint’. As such I have created a short document covering this document that you can download from here.


In summary when looking to implement a SharePoint solution remember the following:


– Start small.
– Solve a problem.
– Keep it simple.
– Seek a champion.
– Show the possibilities.
– Search.


For more details download the document (in PDF format) or view it below and let me know what you think.