Friday, September 19, 2014

Enable litigation hold for all Exchange Online mailboxes using PowerShell

If your Office 365 plan includes the option for litigation hold then it is generally best to turn it on for all mailboxes from day 1. The quickest and easiest method of doing that is via PowerShell.

Here’s the one line command you need to achieve that:

get-mailbox | set –litigationholdenabled $true

Of course, it won’t automatically enable any future mailboxes your create but all you need to do is run the same command again.

Adding multiple mailbox to a SharePoint eDiscovery centre

One of the great ‘enterprise’ features you receive with the higher end Office 365 plans is eDiscovery. This basically allows you to trawl through all the information you have in Office 365 looking for matches to your query.

One of the options available is to create an eDiscovery centre in SharePoint Online which I covered in a previous blog post here:

SharePoint Online eDiscovery

It is important not to overlook the fact that the SharePoint Online eDiscovery centre can be used across SharePoint Online and Exchange Online.


So if you create a new eDiscovery Set, you then need to define the Sources that the set will work across (i.e. search through). You do this by selecting the Add & Manage Sources hyperlink.


You’ll then see this take you to a dialog where you can select the individual mailboxes you wish to search along with any SharePoint locations.

But what happens if you want to search across multiple mailboxes? Do you have to enter them in individually?


In this case, because there are already email distribution groups established we can use these to select a group of users.

Here there is an existing email distribution group called Sales Team.


If you therefore enter the distribution email group into a mailbox location and select the Check Name icon to the right, you should see a green tick appear to the left indicating that it is valid.


When you save this source you should then see that all the mailboxes of the email distribution group have been added as Sources for eDiscovery.

Thus, if you want to include every email inbox simply create or use an email distribution group in Office 365 that includes all mailboxes.

Thursday, September 18, 2014

Office 365 themes

As the classic Month Python film says:

“We’re all individuals”

and now Office 365 allows you to express this individuality in a number of ways.


Firstly as an Office 365 administrator login to the Office 365 web portal. Then in the top right select your company name.


Then select Custom theming from the menu on the left.

Now on the right you will see the options you can change.


You’ll see you get a fair amount of granular control.


You should also see that you can add a logo in the top left.


If a user now logs in they see that them, however they can change that if they want.


To do this they select the COG in the upper right and then Office 365 Settings from the menu that appears.


If they then select Theme from the menu choices on the left they will be presented with a number of pre-defined themes.

Simple select one to apply.


They will see that new theme replace the default one set by the administrator previously (don’t forget to press the Save button at the bottom of the page). This theme only applies for this user.

You can read more details about these theme updates and changes in this blog post:

Office 365 and Azure training in Brisbane

After plenty of recent interest in Azure and Office 365 I have decided to potentially offer 1 full days training on each in Brisbane on 7th and 8th of November in Brisbane.

In order for any training to take place I need financial commitments from at least 15 people for their attendance. Once the that number is reached the course will run but additional places in the course will increase.

So, if you are interested in attending training in Brisbane on the 7th and 8th of November on Office 365 and Azure, especially aimed at SMB then visit the following page:

and sign up. The initial cost is $250 ex GST per day (thus $550 ex GST for both). This includes all meals, notes, etc.

If the numbers reach the minimum of 15 people before the 7th of October, the courses will run but the entry price will increase to #375 ex GST per day.

If the numbers are not reached I will refund anyone who has signed up initially (less any processing cost occurred via the payment site).

At this stage, numbers are about 50% of the required 15 so if you are interested in Azure and Office 365 in sunny Brisbane come November, please express your interest now.

Friday, September 12, 2014

Enabling Office 365 first release

You not be aware that Delve is now rolling out to office 365 early adopters and then to every one.

First what is Delve? I think this video covers everything nicely;

Now that you know what it is you want it for your Office 365 tenant right? So how can you get on the earlier adopters, known as First Release program? Easy.


Login into your Office 365 web portal as an administrator. In the Office 365 admin center expand the Service Settings option. Then select the Updates option.


Now on the right ensure that the First Release option is set to on. Sooner rather than later you’ll get all the latest stuff for Office 365 including Delve which I’ll be covering in future posts so stay tuned.

Thursday, September 11, 2014

OneDrive consumer max file size increased

Microsoft has announced that the consumer version of OneDrive now supports files up to 10GB (up from 2GB). There are also many other improvements outlined in this blog post:

The hopes is that we will see the same very soon for OneDrive for Business as well as improvements to the sync client as well.

Roll on OneDrive updates.

Wednesday, September 10, 2014

Installing Office 365 Pro Plus on an RDS Server–updated

Until 1 September 2014 the only way you were licenced to run Office from Office 365 on an RDS server was if you purchased it via Open licensing. Also, the only way that you could actually install it was making an additional purchase of Office Volume License Media and a Volume License key.

I detailed all of that in a previous blog post:

Post 1 September 2014 it is a brand new world.

Firstly, you no longer need to purchase additional Volume License media and keys to do the install on an RDS machine. You can use the Office Deployment toolkit.The way that you do that is well covered by fellow MVP Boon Tee here:

The lingering question was whether you still needed to purchase Office 365 via Open licensing to have this RDS facility.

In order to investigate this I returned to the links in my original blog post:

The primary source of truth is always the Office 365 Service Descriptions. if we now examine the Enterprise Value description at: 

we see:



So a couple of things to note here:

1. RDS is not permitted for Small Business premium

2. RDS IS permitted for M, E3 and E4

3. There are no caveats or foot notes as there used to be


If you click the Desktop Viirtualization link you see the above. again no mention of only being available via Open or not.

So it now seemed as though M, E3 and E4 from anywhere were now licensed for RDS. However, I wanted to be sure this was the case because a lot of people have purchased via Syndication (read T-Suite and the Microsoft portal), so I finally went to the source for the answer – Jeremy Chapman from Microsoft and here’s what he said:

Q. What you are saying is yes to for RDS via any method (expect for Business Premium)

A. Yes. Shared Computer Activation was actually built for this scenario primarily. It is also intended to solve for/replace the temporary exception in the PUR permitting volume license customers to use Office Professional Plus 2013 . The latter is actually the document update I'm referring to, as PUR applies to VL customers only. The rest of the base is allowed to use Office 365 ProPlus in on premises RDS as of September 1.

So there you have it, if you have an Office 365 M, E3 or E4 SKU, no matter where you bought it from, you can use it on an RDS server and now directly via Office 365 without needing VL media and keys. Jeremy also tole me additional information on this will become available in October.

I’m sure if I have missed something someone at Microsoft will tell me and I’m happy to update this information so please let me know if I have made a mistake here.

However, that all said, can I say here WELL DONE Microsoft for the change in RDS requirements with Office 365. These recent changes are significant for the SMB market and really show to me that Microsoft is listening and improving the Office 365 product in line with what people are asking for. It may not happen fast enough for some, but kudos on Microsoft for making it happen.

So there you have it. Office (M, E3 and E4) from Office 365 on RDS now equals YES YOU CAN.