Wednesday, July 27, 2016

Upgrading to PowerShell 5

A while back I wrote an article about how:

Life is far easier with PowerShell 5

where I details the step involved in upgrading a machine to run PowerShell 5. I’ve now also completed a video on that very same process to show you exactly how easy it is to.

You should now how no reason not to be using PowerShell. Go forth and script!

Tuesday, July 26, 2016

Basics of working with Document Libraries

Now that SharePoint Online is updating it’s interface, it’s time to start updating my general SharePoint Online ‘how-to’ videos to make it easier for people to follow along. Much of the underlying features and functions are the same but for rapid adoption there needs to be training around how to access, enable and use these options.

So here’s the first update out of the box for you that focuses on the basics of using SharePoint Online Document Libraries.

Stay tuned, more to follow soon.

Friday, July 22, 2016

Join the CIAOPS Webinar Yammer network

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On the back of my new monthly webinar, I’ve now also created a public Yammer network called CIAOPS Webinars which is open for anyone to join. Simply click here or search for the network within Yammer or let me (director@ciaops.com) know your Yammer identity (typically your email address) and I’ll add you.

The idea for the group is to share information about webinar topics and content in between when the webinars are actually held. It allows people to share information quickly and easily as well let me know any feedback or questions you have.

I look forwarded to seeing you inside the network.

CIAOPS Need to Know webinar–August 2016

With the first webinar now successfully under my belt, I’ve now scheduled the second one which will be held Wednesday the 17th of August at 11am Sydney, Australia time. You can register for the event here:

https://attendee.gotowebinar.com/register/5541257505109190401

This month I’ll provide insight into the most powerful feature of Office 365 that most people never use. You'll discover what this feature is and how to make the most of it to massively improve your productivity and reduce daily frustrations. Attendees will see a hands on demonstration of Office 365 as well as be able to ask any question during the open Q and A session. You'll also get updates from Office 365 to help you understand what new with the product and how you can take advantage of it. Join me for this revealing webinar and I promise, you'll learn something you didn’t know about Office 365 that will save you time and money.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron (for only USD$10 per month) which you can do here:

https://www.patreon.com/ciaops

Also feel free at any stage to email me directly at director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session.

I look forward to seeing everyone on the webinar in August.

Thursday, July 21, 2016

July Webinar resources

Completed the inaugural CIAOPS Webinar early today. Thanks to all who registered and especially those that also attended the event.

As you can see above I have published the slides at my docs.com site and you download them directly here:

https://doc.co/azyKc9/qcihGm

If you are not a CIAOPS patron or a member of Cloud Business Blueprint and you want to view or download a full copy of the video from the session you can do so here:

http://ciaops-academy.teachable.com/courses/july-2016-need-to-know-webinar

for a nominal fee.

Stay tuned for an announcement about the August webinar real soon!

Tuesday, July 19, 2016

Migrations to SharePoint Online presentation

Here’s the slides from my presentation at the July meeting of the Sydney SharePoint Users group. You can also download the file here:

https://doc.co/iGySJY/qcihGm

The presentation covered off the recommendations, best practices and tools to use when it comes to migrating data to SharePoint Online. There is not a single solution that is best for every situation, however there are certainly enough tools and methods of easily migrating to SharePoint Online. However as an overall guide here are my recommendations:

- Use an all encompassing tool like Sharegate if you have the means.

- Bandwidth is going to most important factor when it comes to migrations. Understand the impacts it will have on the migration process.

- Things will not be identical post-migration. It’s a different environment, different way of accessing files, etc. Different doesn’t mean bad, it simply means you need to invest inmore than just moving data to get a return.

A handy SharePoint migration tool

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One of the most common things that needs to be done when moving to Office 365 is migration of files and folders from on premises locations to SharePoint Online Team Sites or OneDrive for Business. The native tools such as the browser and Windows Explorer work fine up to a point, but if you need to do bulk uploading of large subsets of files then a third party tools is generally in order.

If you are looking for an overview of the options that are available to you when it comes to migrating to SharePoint Online then have a look at my previous article here:

Migrating On Premises SharePoint to Office 365

where I outline that my recommended tool is Sharegate.

Sharegate is a commercial product that can be a bit cost prohibitive if you only need to do a migration once, especially if you are only looking to copy files. If all you want to do is move files to SharePoint Online the you may want to consider the free SPfilezilla tool.

Basically, Spfilezilla work a lot like a traditional FTP utility in that you connect to your destination (in this case a SharePoint Online site) and you are then able to copy local files and folders to SharePoint Online as shown above.

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You simply select the local files on the left you want to copy to the destination and press the transfer button in the middle of the page. You will also notice that you can copy from the online location back locally as well if you want.

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The files will transfer and you’ll see a record of the whole process in the lower pane.

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Now when you look at SharePoint Online you’ll see the files as shown above. An interesting point to note with SPfilezilla is that it keeps the original time and data stamp from the source location when it copies the files to SharePoint Online, as you can see above.

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If you repeat the copy process, but this time simply drag and drop onto the browser page, you’ll see that the timestamp for all the files is automatically set to the current time (i.e. when they were copied).

So SPfilezilla is a great tool if you simply want to copy files from local folders to SharePoint Online (or back). It also has the handy ability of keeping the source modified by date consistent, which some business use as a method of filing (that, I don’t understand at all). However, SPfilezilla can only migrate from local file systems. You can’t migrate from say another SharePoint site.

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As you see from the above screen shot, it will also allow you to transfer from network locations (using a UNC path) as well as too OneDrive for Business destinations.

Although SPfilezilla is a basic migration program it is a very handy tool because it does its limited subset of tasks very well (i.e. file transfers). This therefore makes it an excellent choice for people who are just getting started with SharePoint Online and simply want to move their data files to Office 365.

Best of all SPfilezilla is free so I suggest you go and take a look because it will certainly make your basic file migrations to office 365 much easier.