Tag: Video

August Webinar Resources

Another month, another webinar done. You can download the slides from:

https://www.slideshare.net/directorcia/need-to-know-webinar-august-2017

If you are not a CIAOPS patron you want to view or download a full copy of the video from the session you can do so here:

http://www.ciaopsacademy.com/p/august-2017-need-to-know-webinar/

We took a stroll through SharePoint Communications sites. What they are, how to create and edit them. Thanks everyone for attending

you can also now get access to all webinars via:

http://ciaops-academy.teachable.com/courses/need-to-know-webinars

for a nominal fee.

See you next month.

Document co-authoring with SharePoint Online

A very common question people ask when they use SharePoint Online or OneDrive for Business is whether multiple people can work on the document simultaneously, and the answer is yes provided they are Office documents.

Since back in 2010, SharePoint and Office have allowed users to edit documents together. Each iteration of the products has made this co-authoring more and more seamless, till today you simply don’t worry about it at all.

As my video tutorial demonstrates, you can simply start editing a file, in the browser or on the desktop, and immediately you’ll be able to work on it, even if there are others already there. You’ll see other people editing the document as you do as well be able to chat with them if you want.

Of course, for the times when you need to work exclusively on a document you can “check out” the document, preventing others from editing until you “check in” the document again.

So not only does SharePoint Online provide co-authoring ability natively, it also supports the basics of document management right out of the box. These are just some of the reasons why it is superior to traditional file shares.

For more information on working on document together in Office 365 see:

Document collaboration and co-authoring

Overview of Office 365 Security

I’ve just completed a roadshow focusing on the security options in Office 365. I certainly cover what is in all plans but I do focus on what is available, and should be implemented, in the advanced plans such as E3 and E5. I also cover how the security in Office 365 can be enhanced using things such as Azure AD Premium, Intune, Azure Rights Management, Enterprise Mobility Suite and more.

The presentation was given to SMB resellers so it also contains some insights from me on how IT resellers can generate revenue for their business while providing greater levels of security for their customers.

Here are the slides:

https://docs.com/d/embed/D25190796-8769-7753-8680-001215495959%7eMd4186d87-61d5-259a-4d26-00a8bd86cfff

or via:

https://doc.co/juEHXA

I’ve also added the session to my free:

Cloud Lecture Series

at the CIAOPS Academy

Sharing Documents with Internal users using OneDrive for Business

A very common thing people want to is share document from their own OneDrive for Business with others. You can break this down into sharing with two different audiences, internal and external.

Internal users are users inside the same Office 365 tenant. While external users are those outside the users Office 365 tenant. The above video shows you how to share documents from a user’s OneDrive for Business with internal users. Look out for another video coming soon that details the process of sharing with external users.

This tutorial shows you how to share files with other users in your Office 365 tenant. You’ll see how to share a file, respond to an  invite and co-author a document. You’ll also see how to quickly locate files that others have given you access to from their own OneDrive.

The impact of Stuxnet

I’ve always had a fascination for the change cyber security is bringing and how little people appreciate the challenges and dangers it provides. One of these major changes of late has been the Stuxnet program and how it now seems evident that we are at the of a new age of cyber warfare.

If you have any interest in cyber security or the changing face of the digital world that we live in I’d highly recommend you take a look at the above documentary:

Zero Days – Stuxnet and the Iran Nuclear Program

It provides a really good in depth examination of what Stuxnet is and how it has impacted us far beyond its original mandate.

Countdown to Zero Day: Stuxnet and the Launch of the World's First Digital Weapon

I’d also commend to you the book:

Countdown to Zero Day

which also covers a lot of the same material.

Ultimately, I still firmly believe that technology will doom us all as I see more and more of our lives being placed in critical but effectively insecure systems all being tied together. This growing interdependency means a failure of one part of the system potentially leads to a catastrophic failure of the complete system.

Yes, technology is amazing and yes technology can help us solve many problems, but when these solution create additional vulnerabilities is the cure worse than the cause? All I can say is make sure you have your contingencies in place and always be sceptical of technology. Trust but verify as they say.

The ramifications of Stuxnet go far beyond the job it was designed to do Seeing the movie and reading the book will help you understand that Pandora’s box has now been opened.

Beyond the license

One of the major limitations I find with many who have an Office 365 Suite is that they are only using it for email, and basic email at that! This means they are failing to make use of get services like OneDrive for Business, SharePoint, Yammer and more!

In many cases this is because they are no aware of the products and services that are available to them as part of their Office 365 package. A while back I did a webinar with Greg Plum from plumuc.com where we focused on helping attendees understand the value that the Office 365 suite contained that they were most likely not taking advantage of.

We recorded that webinar and I’ve now posted it up on my Youtube channel as you can see above. The slides are also available at:

https://doc.co/gpEx8r/qcihGm

Hopefully, this webinar gives you a better idea of many of these ‘undiscovered’ Office 365 features and how they can be used to solve business problems. If you have Office 365 I’d urge you to take a deeper dive into the product and understand everything that you are paying for. Once you’ve done that you may be surprised at how many of the features within Office 365 can be used to make your business and users more productive. Investing a little bit of time up front to gain the knowledge pays big dividends down the track.

Administering SharePoint

For those who are not familiar with SharePoint Online it can be a very daunting product to wrap your head around. This is even more so when it comes to administering SharePoint Online.

So with that in mind I have created the above video to give you an overview and some guidance when it comes to administering SharePoint Online that is part of Office 365.

Hopefully after watching the video you’ll be more comfortable with managing and configuring SharePoint Online which will allow you to more easily unleash SharePoint Online’s benefits in your business.