Tag: SharePoint

Free legacy SharePoint Documentation and training

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About 3 years ago I opened sourced all my SharePoint on premises documentation that used to be part of my Windows SharePoint Operations (WSSOPS) Guide as I details here:

https://blog.ciaops.com/2015/01/free-sharepoint-documentation.html

and is made available under Creative Commons Attribution-Non Commercial-ShareAlike-4.0 Internation license. In essence means it free to distribute but can’t be resold.

Initially it lived on my web site, then I moved to Docs.com. Unfortunately, Docs.com has now been fully retired so I need to find a new home for this.

I the decided to move everything to the CIAOPS Academy.

2023 update – I have moved the content into my GitHub repo at:

https://github.com/directorcia/general/tree/master/Archive/WSSOPS

All the information remains free to access and download but thanks to the platform I now use I can start adding additional training material, like my YouTube videos, into the curriculum hopefully adding some more value.

Please remember, that all the information here is provided ‘as is’ and is no longer maintained. It remains free to download and re-distribute, so if you want to put it somewhere else on the Internet, be my guest. However, remember it can’t be changed if you do and I’d also appreciate a heads up on where you have placed it just so I can monitor any comments or feedback.

I’ll keep adding to what’s up there but it isn’t a priority so please use it of you need to and let other know who still may require this information.

Post News directly from SharePoint summary page

When you go to your SharePoint summary page you’ll see all your SharePoint Teams Sites as well as a list of news articles bubbled up to the page from these locations.

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If you now look closely you’ll see (or soon see) a link, Create news post, at the top of this page as shown above.

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When you select the link you’ll be prompted for a location you have access to in which to post the article. Simply select the location you want to the article to actually live in.

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Now go and create the news article as you normally would.

Although this change may seem seem small it reduces the friction for people when they want to publish information. The faster they can do this the better and more likely they are to share something with everyone.

Making changes to existing Site Collections

Here’s a quick summary video on how to make changes to a traditional SharePoint Site Collection. This will only work with pure SharePoint Teams Sites, not those created with Microsoft Teams and Office 365 Groups. That will become available in the new SharePoint Admin Center coming soon. Till then, this video will show you how to access the settings as well as how to interact with the most common configurations.

August Webinar Resources

Another month, another webinar done. You can download the slides from:

https://www.slideshare.net/directorcia/need-to-know-webinar-august-2017

If you are not a CIAOPS patron you want to view or download a full copy of the video from the session you can do so here:

http://www.ciaopsacademy.com/p/august-2017-need-to-know-webinar/

We took a stroll through SharePoint Communications sites. What they are, how to create and edit them. Thanks everyone for attending

you can also now get access to all webinars via:

http://ciaops-academy.teachable.com/courses/need-to-know-webinars

for a nominal fee.

See you next month.

Document co-authoring with SharePoint Online

A very common question people ask when they use SharePoint Online or OneDrive for Business is whether multiple people can work on the document simultaneously, and the answer is yes provided they are Office documents.

Since back in 2010, SharePoint and Office have allowed users to edit documents together. Each iteration of the products has made this co-authoring more and more seamless, till today you simply don’t worry about it at all.

As my video tutorial demonstrates, you can simply start editing a file, in the browser or on the desktop, and immediately you’ll be able to work on it, even if there are others already there. You’ll see other people editing the document as you do as well be able to chat with them if you want.

Of course, for the times when you need to work exclusively on a document you can “check out” the document, preventing others from editing until you “check in” the document again.

So not only does SharePoint Online provide co-authoring ability natively, it also supports the basics of document management right out of the box. These are just some of the reasons why it is superior to traditional file shares.

For more information on working on document together in Office 365 see:

Document collaboration and co-authoring