Post News directly from SharePoint summary page

When you go to your SharePoint summary page you’ll see all your SharePoint Teams Sites as well as a list of news articles bubbled up to the page from these locations.

If you now look closely you’ll see (or soon see) a link, Create news post, at the top of this page as shown above.

When you select the link you’ll be prompted for a location you have access to in which to post the article. Simply select the location you want to the article to actually live in.

Now go and create the news article as you normally would.

Although this change may seem seem small it reduces the friction for people when they want to publish information. The faster they can do this the better and more likely they are to share something with everyone.

Making changes to existing Site Collections

Here’s a quick summary video on how to make changes to a traditional SharePoint Site Collection. This will only work with pure SharePoint Teams Sites, not those created with Microsoft Teams and Office 365 Groups. That will become available in the new SharePoint Admin Center coming soon. Till then, this video will show you how to access the settings as well as how to interact with the most common configurations.

SharePoint Online Social and Newsfeed Basics

Here’s a quick tutorial to show you how to display Team Sites on the SharePoint Online summary page using the ‘Follow’ option. You’ll also see how the Team Site Newsfeed works, how to create new stories and where the information is saved in a Team Site.

Basic Calendaring in SharePoint Online

Here’s a short video tutorial on the basics of using a calendar in a SharePoint Team Site. You’ll see how to add a calendar to a Site as well as add it to the navigation and create events.

August Webinar Resources

Need to Know Webinar – August 2017 from Robert Crane

Another month, another webinar done. You can download the slides from:

https://www.slideshare.net/directorcia/need-to-know-webinar-august-2017

If you are not a CIAOPS patron you want to view or download a full copy of the video from the session you can do so here:

http://www.ciaopsacademy.com/p/august-2017-need-to-know-webinar/

We took a stroll through SharePoint Communications sites. What they are, how to create and edit them. Thanks everyone for attending

you can also now get access to all webinars via:

http://ciaops-academy.teachable.com/courses/need-to-know-webinars

for a nominal fee.

See you next month.

Document co-authoring with SharePoint Online

A very common question people ask when they use SharePoint Online or OneDrive for Business is whether multiple people can work on the document simultaneously, and the answer is yes provided they are Office documents.

Since back in 2010, SharePoint and Office have allowed users to edit documents together. Each iteration of the products has made this co-authoring more and more seamless, till today you simply don’t worry about it at all.

As my video tutorial demonstrates, you can simply start editing a file, in the browser or on the desktop, and immediately you’ll be able to work on it, even if there are others already there. You’ll see other people editing the document as you do as well be able to chat with them if you want.

Of course, for the times when you need to work exclusively on a document you can “check out” the document, preventing others from editing until you “check in” the document again.

So not only does SharePoint Online provide co-authoring ability natively, it also supports the basics of document management right out of the box. These are just some of the reasons why it is superior to traditional file shares.

For more information on working on document together in Office 365 see:

Document collaboration and co-authoring

Basics of working with Document Libraries

Thought it was about time to update my video on the basics of using SharePoint Online Document Libraries. The main changes in twelve months have been the new sharing dialogs as well as the details and filter panes.

This should give you a good starting point when it comes to using Document Libraries which a core place to store information in Office 365.