CIAOPS Need to Know Microsoft 365 Webinar – April

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Join me for the free monthly CIAOPS Need to Know webinar. Along with all the Microsoft Cloud news we’ll be taking a look at Planner.

Shortly after registering you should receive an automated email from Microsoft Teams confirming your registration, including all the event details as well as a calendar invite.

You can register for the regular monthly webinar here:

April Webinar Registrations

(If you are having issues with the above link copy and paste – https://bit.ly/n2k2204 – into your browser)

The details are:

CIAOPS Need to Know Webinar – April 2022
Friday 29th of April 2022
11.00am – 12.00am Sydney Time

All sessions are recorded and posted to the CIAOPS Academy.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron which you can do here:

http://www.ciaopspatron.com

or purchase them individually at:

http://www.ciaopsacademy.com/

Also feel free at any stage to email me directly via director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session and I look forward to seeing you there.

Getting Message Center information into Teams

Recently, I wrote the following article:

Syncing M365 Message Center to Microsoft Planner

which took you through the process of getting Message Center information into Microsoft Planner. as good as that it is, the best place for that information should really be in Teams. The reason? With Teams people can ‘chat’ about the topics which adds far more value for an organisation in my opinion.

The good news is that it is very easy to not only sync messages with Microsoft Planner but also have them displayed in Microsoft Teams. It is all accomplished using Power Automate.

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Create a new Flow and use the When a new task is created trigger as shown above. You’ll then need to configure this trigger action to point to the same Microsoft Plan into which you have already set up to sync with the Microsoft Message Center.

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The next action should Get task details as shown above. You’ll need this to actually read the notes from each task, which contains the details of each item from the Message Center.

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In my case, I save the Description field from the task into a string variable using the Initialize variable action as shown. I then use a number of separate Compose actions to search and replace text inside that variable to tidy up and format the Description field for posting into a Teams chat.

For example I remove the /r/n characters and replace them with the HTML line feed tag </br> using the following expression:

replace(variables(‘description’),decodeUriComponent(‘%0D%0A’),'</br>’)

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Once I have the Description field formatted the way I want it then I use the Post a message (V3) action as seen above. The Title of the new task from Planner is the subject of the thread and the body is my now nicely formatted Description field, which is the data from the Message Center item.

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You can see the result in a channel in Microsoft Teams above. Now others can easily add their reactions, comments and generally collaborate far easier than within Microsoft Planner.

I think having the Message center information delivered to Microsoft Teams make a lot of sense since it is a place more people will be spending more of their time generally. However, getting the Message Center information into Microsoft Teams still requires the sync configuration to a Plan first. However, once that is done, Power Automate allows you to achieve just about anything!

Syncing M365 Message Center to Microsoft Planner

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If you want to stay up to date with what Microsoft is developing and implementing with Microsoft 365, then you should be paying attention to information from the Microsoft 365 Message Center. You’ll find this in the Microsoft 365 Admin Center as shown above.

One of the options with this information is to have it delivered via email. To do this, select the Preferences cog as shown above.

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Doing so will then display a number of configuration options on the right. Select the Email option from the menu at the top as shown.

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You can now select whether to deliver these messages to the original tenant admin account, which is selected by default, but also up to two email addresses, which need to be separated by a semicolon. You can then select what emails you wish to received. Be warned, there are options for all Microsoft 365 services (like Exchange, SharePoint, Teams, etc) as well as major updates and privacy. Be careful of information overload here!

Select the Save button at the bottom of this dialog to update your preferences.

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Another very handy option is to sync these messages with Microsoft Planner. To enable this option, select the Planner syncing menu item as shown above.

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A dialog will now appear on the right, as shown above, that allows you to set up this process using a wizard. Simply select the Set up syncing button at the bottom of the page to commence this process off.

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You’ll need to have a Microsoft Plan into which the Message Center will sync. If you don’t already have one, you can select the link on the page as shown to create one.

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Your destination Microsoft Plan doesn’t need to be anything special. You need at least one bucket into which all the Message Center items will end up. In this case, that bucket will be the standard ‘To-do’ bucket.

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Select the appropriate Microsoft Plan and the destination plan bucket, or select to create a new one.

Select the Next button at the bottom of the page to continue.

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Like the email option, you now need to select which messages you wish to receive.

Select the Next button at the bottom of the page to continue.

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You can now elect to import messages from a previous period i.e. messages already in the Message Center from the last X days.

Select the Next button at the bottom of the page to continue.

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Review the settings.

Select the Next button at the bottom of the page to continue.

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If you wish to set up an automatic process to sync the Message Center messages on a recurring basis, set the desired update time options and select the Create Flow with Power Automate button as shown.

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Select the Continue button.

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You’ll also need to sign in to allow access to the Message Center connector. Simply select the ‘+’ icon and the current account you are logged in with will be used. Ensure that a green check appears to the right of the Microsoft 365 message center as shown above.

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Review the configuration and automatic syncing if enabled, and select the Done button to complete the process.

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If you now visit the Power Automate service and look My Flows and Shared with me, you should see a Sync Microsoft 365 message center to Planner flow as shown above.

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If you edit that Flow, you should see it simply has a recurrence trigger and a Sync messages to planner (preview) action, as shown above. The owners of this Flow will be the group associated with the Microsoft Plan you selected as your destination as well as the user who configured this process. You can always add more owners if you wish to this Flow. The Microsoft 365 message center connection will be authorised by the account you used to set up this process. This can also be altered if needed.

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When Message Center data is synced to Planner it will look like the above, with all messages being delivered to the bucket that you nominated in the setup as individual tasks.

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If you select any of these new Message Center tasks in Planner, they will appear as shown above, with details about the notification in the Notes of the task. These can now be used as any task would be inside Microsoft Planner.

As good as delivering Message Center information to Planner is, I feel that a better destination or this is actually Microsoft Teams. I’ll be covering off how to deliver it to a Microsoft Teams channel in an upcoming post, so stay tuned for that.

CIAOPS Need to Know Microsoft 365 Webinar–August

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Capturing data electronically is key to being more productive. Businesses can achieve this using Microsoft Forms that is part of Microsoft 365.  This month I’ll show you what Microsoft Forms is, how to use it effectively and how it can help your business. I’ll also have the  the latest Microsoft Cloud updates plus open Q and A as well.

You can register for the regular monthly webinar here:

August Webinar Registrations

The details are:


CIAOPS Need to Know Webinar – August 2020
Thursday 27th of August 2020
11.00am – 12.00am Sydney Time


All sessions are recorded and posted to the CIAOPS Academy.


The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron which you can do here:


http://www.ciaopspatron.com


or purchase them individually at:


http://www.ciaopsacademy.com/


Also feel free at any stage to email me directly via director@ciaops.com with your webinar topic suggestions.


I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session and I look forward to seeing you there.

CIAOPS Need to Know Microsoft 365 Webinar–July

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Getting everything done in today’s modern world is a challenge, but Microsoft 365 has your back. Chief amoung the tools you can use to get organised in your business is Microsoft Planner.  This month I’ll take a deeper look at Microsoft Planner and show you how to set it all up and make best use of it as well as integrate with other task management options inside Microsoft 365. I’ll also have the  the latest Microsoft Cloud updates plus open Q and A as well.

You can register for the regular monthly webinar here:

July Webinar Registrations

The details are:

CIAOPS Need to Know Webinar – July 2020
Friday 31st of July 2020
11.00am – 12.00am Sydney Time

All sessions are recorded and posted to the CIAOPS Academy.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron which you can do here:

http://www.ciaopspatron.com

or purchase them individually at:

http://www.ciaopsacademy.com/

Also feel free at any stage to email me directly via director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session and I look forward to seeing you there.

CIAOPS Need to Know Microsoft 365 Webinar–October

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The October webinar is here. This month we’ll take a closer look at the various options available to manage tasks in Microsoft 365. You’ll learn how tasks can be completed using SharePoint, Planner and Microsoft To-Do as well as when to use each service. There will also be the latest Microsoft Cloud news as well as Q and A plus loads more. I’d love if you’d come along and be part of this.

You can register for the regular monthly webinar here:

October Webinar Registrations

The details are:

CIAOPS Need to Know Webinar – October 2019
Thursday 31st of October  2019
10.30am – 11.30am Sydney Time

All sessions are recorded and posted to the CIAOPS Academy.

There of course will also be open Q and A so make sure you bring your questions for me and I’ll do my best to answer them.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron which you can do here:

http://www.ciaopspatron.com

or purchase them individually at:

http://www.ciaopsacademy.com/

Also feel free at any stage to email me directly via director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session and I look forward to seeing you there.