Microsoft 365 Business adds shared computer activation (SCA) rights

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The above from is from the message center of a Microsoft 365 Business tenants confirming that Shared Computer Access (SCA) will very soon to be available in Microsoft 365 Business SKUs. This will allow those SKUs to install Office desktop software on things such as on premises servers with a Remote Desktop Services (RDS) role (aka on a Terminal Server).

To do so previous required an Enterprise (E) license. This is big news for Microsoft 365 Business and further improves the value of this SKU!

My OneNote daybook template

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A while back I detailed how I use OneNote to replace my paper diary. You can read about that here:

One of the ways I use OneNote

The main benefits of a “daybook” for me are:

1. It is searchable

2. It is backed up

3. It is available on all my devices

This concept of a “daybook” is something that I use in my Office 365 adoption process. I have users create their very own “daybook” as part of learning how to use OneNote and OneDrive.

Creating a whole OneNote diary can be time consuming and many people simply want a completed “daybook” template that they can start using immediately. If you do, then I have uploaded to my GitHub repository for you here:

https://github.com/directorcia/general/blob/master/Daybook.onepkg

Simply download the file and open it with your favourite version of OneNote.

Go forth, save the trees and OneNote.

OneDrive Office sync conflicts

I recently wrote an article about

Offline file conflicts with SharePoint Online

that ran through the process of what happens when users go offline when working on shared files.

After doing some more poking around in the latest OneDrive for Business sync client I found this under the Office tab in Settings:

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You can find more information on the first option here:

Use Office 2016 to sync Office files that I open

which notes:

If you turn off this setting, Office will no longer be able to automatically merge changes from different versions of documents. You’ll also be prompted to upload a new copy of a file before you can share it directly from an Office desktop app.

You can also elect how to handle Sync conflicts, which by default is set to Let me choose to merge changes or keep both copies.

The defaults options are going to suit most people but you can go in a customise these if you wish to improve how conflicts are handled in your environment.

Deploying Office on the desktop with Microsoft 365

Microsoft 365 has handy functionality to help administrators roll out software to Windows 10 machines that are connected directly to Office 365. One of these tools is the ability to roll out Office desktop software automatically. Here’s how you make it happen.

You’ll firstly need to have licensed Microsoft 365 in your tenant. Next, you’ll need to have user Windows 10 machines directly joined to Office 365.

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You’ll then need to login to the Office 365 portal as an administrator and navigate to the Admin center as shown above.

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In the Admin center you’ll find a Device actions tile as shown above.

In that tile you’ll see an option Manage Office Deployment. Select that.

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If this is the first time you have configured these deployment options you’ll need to select the + Add a group at the top of the page.

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In this case, the All Users group will be selected but you could certainly target the deployment at specific groups of users.

Click the Select button at the bottom of the page to continue.

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Next you want to install or uninstall Office for the selected group of users. Here, we’ll select Install Office as soon as possible.

Click Next to continue.

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Check that the configuration is correct and select the Confirm button at the bottom of the page.

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Select Close on the next dialog to continue.

If you now move to the user’s Windows 10 machines that is connected to Office 365 and launch the Task Manager you’ll be able to see how the process is executed on the desktop.

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After a short time you’ll see an Office Deployment process kick off.

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A short time later you’ll see a Microsoft Office Click-to-Run (SxS) process commence.

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You may see multiple versions of this process running throughout.

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Next, you’ll see the Microsoft Office Click-to-Run Integrator process kick off.

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If you continue to monitor the running processes you’ll see installation processes for Office applications like OneDrive and Skype for Business run.

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When the user runs an Office application for the first time they will prompted to Accept some terms and conditions then continue as shown above.

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When the Office software launches it will automatically be logged in as the user so there is nothing more for the user to do.

The whole deployment process is completely silent and user receives no prompts until they run an Office application for the first time. If you want to see what’s happening you’ll need to look in the Windows Task Manager as shown here.

So, if you use Windows AutoPilot you can also deploy Windows 10 automatically to a desktop. Thus, with Microsoft 365, an administrator can automatically deploy both Windows 10 and Office software to an Office 365 user’s desktop without the need to even see the desktop or the user!

This is just the beginning of what you can do with Microsoft 365 so stay tuned for more articles on how using Microsoft 365 makes it easier for IT Administrators.

Changes for Findtime

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One of the best Outlook add-ins and a great service from Microsoft was Findtime. It basically allowed you to easily schedule meetings amongst multiple people, within and outside Office 365.

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If you however visit Findtime today and try and sign up you’ll be greeted with the above message.

Basically, if you are a new user you can no longer sign up to Findtime. However, if you are an existing user of the service you’ll still be supported.

Although it says that FindTime will continue to be supported and that there will be some exciting news soon, I hope it won’t be too long, otherwise FUD (fear, uncertainty and doubt) will start to creep in about the future of FindTime.

Getting an early look

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With things changing so fast these days it is important to keep ahead of the curve, especially if your job is to manage IT for an organisation. Office 365 makes this process pretty simple.

If you want to get access to the latest desktop software firstly login to your Office 365 tenant as an administrator. Then navigate to the Admin center as shown above. In the top right of the dashboard you should see a section Office software.

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Inside the Office software section you will find an option, Software download settings, which you should select.

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This will now show you a number of software options as shown above.

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If you scroll down a bit you should find the option about when to get the latest features. Here you can select Current or Deferred channel as shown above. To get the latest software select Every month (Current channel) and save the changes.

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You’ll then need to head back to the Admin center and do a search for First Release which is in the Organization profile area as shown above. Ensure that you enable the appropriate users for First Release and save any changes. For more information on First Release see:

Set up the Standard or First Release options in Office 365

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First Release users should now see, when they install the desktop software and look in File | Account as shown above, that they are now on the Office Insider program.

For more information see these links:

Be an Office Insider

How Office 365 commercial customers can get early access to new Office 2016 features

Overview of update channels for Office 365 ProPlus

Version and build numbers of update channel releases for Office 365 clients

Office 365 client update channel releases

Need to Know Podcast–Episode 141

Marc is back from Microsoft Ignite Australia with a load of information and experiences from one of the biggest Microsoft events of the year. He shares his thoughts and feedback on the experiences, the sessions, presenting as well as the social side. He also has some interesting statics to share about the conference so stay tuned. We’ll also cover off the latest Office 365 and Azure news to get us back on track with our regular updates. Also don’t forget to let us know what you think about the new and improved intro. Marc’s done a great job so don;t hesitate to give him a shout out and let him know. He always likes to hear from listeners.

Don’t forget to send us your feedback at feedback@needtoknow.cloud

You can listen to this episode directly at:

https://ciaops.podbean.com/e/episode-141-ignite-roundup/

or on Soundcloud here:

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

@marckean

@directorcia

@n2kpodcast

Need to Know on Facebook

Marc’s Azure news

New Office 365 Roadmap

SharePoint and OneDrive for Business enhanced copying abilities

Improved searching via Delve

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