My blog turns 10

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July 14 2017, marked a significant anniversary for this ‘wee tiny’ blog of mine. It has just past the 10 year mark! I actually think that I started before the 14th of July 2007 but the first entry here on blogger is:

https://blog.ciaops.com/2007/07/determining-whether-your-machine-has.html

So, let me tell you the story of my blog over the years.

The genesis of the blog was back around 2003 on Small Business Server 2003. When I was applying Windows Updates to my SBS box I wanted a place to record what I had just installed. The reason for this was I finding a lot of updates at the time were causing issues on the SBS so recording what I had put on when made it easier to roll back if necessary.

Most of this recording was done the Companyweb wiki, which I soon expanded to holding more than just server updates. Soon, the Companyweb wiki was full of all those hard learnings I made over time.

About this time I discovered a colleague was ‘blogging’ using some proprietary blog software (sorry, I can’t remember for the life of me what it was). Finding the concept intriguing I did what any technician did, I downloaded a copy of the software, set it up on my own web server and started publishing to the Internet. Me too, me too.

As time went on this software became harder and harder to manage and more and more things started to go wrong with it. I decided to move my blogging platform to a standalone version of SharePoint, again running on a server I managed and maintained.

That solution worked for many years. I eventually virtualised the underlying hardware the blog was running it on and continued to run it for many years. In fact you may still find some of today’s links pointing to the old SharePoint location.

The straw that broke the camel’s back for SharePoint as a blogging platform was all the blog spam that was accumulating. I really wanted people to be able to add value to conversation and comments I had started but alas the SharePoint platform was simply overwhelmed by the amount of blog spam being thrown at it, no matter what I tried to prevent it.

Another reason for shifting platforms is that when I went overseas to speak at an event I was pointing everyone to my blog for information but unbeknownst to me, my server running the blog had blown a power supply the day I left and was down until I returned. Not good.

At that point I knew it was time to move to a completely hosted system and someone else worry about the infrastructure. I had a look at a few platforms but settled on Google’s blogger for a couple of reasons. Firstly, it was simple. Next, it didn’t seem to have as many security and vulnerability issues and others and most importantly, I figured that being on a Google platform would give me the best SEO ‘Google-juice’.

So, around May 2010 I moved all the existing posts from my own SharePoint machine to Blogger, and continued from there. I did this manually (i.e. copy and paste) and as you can imagine it took a long, long, long time. That also taught me a lesson about backing up my posts to another medium. I now do so using an automated sequence in If This Then That that takes a copy of each blog post I create automatically and saves it to a cloud based OneNote. That means that I not only have a back up copy of all of my posts on every device, it also means I can easily search all my posts offline and easily reuse them elsewhere. If you have a hosted blog, my question to you is, how are you backing up your content?

Since then, Blogger has worked well for me. I use Open Live Writer to compose my posts and upload to Blogger. A few years ago there was a hiccup with publishing as Microsoft had discontinued Live Writer but had made it open source (a la Open Live Writer). However, Google had made changes to improve the security of services like Blogger and now Open Live Writer couldn’t post! Talk about painful. However, the end result was that representatives at Google and Microsoft worked together to resolve the issue for everyone (and there were many). You can read more about this here:

A story with a happy ending

Apart from that, I really can’t fault Blogger as a platform. I acknowledge that it may not be the most sophisticated and it may not have all the features, but you know what? At the end of the day it does the job of helping me to get my information out so I reckon it is pretty good.

If I add up all the posts I have done here it comes to about 2,309 (including this post) over the 10 years. These days I’m writing about 230 – 240 posts a year, which is effectively one every few days. Some are about my business and what I provide but the majority are around the technologies I work with, these days Office 365 and Azure. Why do I do this? Why do I spend so much time writing and publishing?

In essence, the reason that I blog is chiefly for myself. When I learn something new I have a discipline to document it. In most cases, there is no reason that other can’t benefits from that documentation as well. That’s why I publish what I find here. I have benefited from others shared information so my blog is a small contribution back to greater good I feel.

The second reason I blog and recommend it as a practice to all is that when people ask me what can I do to improve myself and my business? My answer is three fold, read more, write more and speak more. You wanna get better? Consume more information by reading. I’m talking about ‘deep’ reading, not just web articles, I’m talking about books. You can follow what I read here:

Goodreads (reading list) feed –https://www.goodreads.com/user/show/708903-robert

Nothing has expanded my knowledge more than reading and as they say, “Leaders are readers”.

Reading is a private activity but the second leg of improvement comes from writing. There is of course nothing wrong with writing privately and I do that via a journal, however, there is more benefit to be gained by writing publically. The best way to understand this is to watch this video with Seth Godin and Tom Peters.

In essence, writing helps get thoughts out of head and into a form that others can understand. Doing so successfully is a skill worth cultivating, especially in business. Unfortunately, it is a skill I don’t see many developing today. So, by writing stuff down, and making it public, you are improving the way that you communicate with others and you are learning how to deal with others who will judge your work both good and bad, rationally and irrationally. That experience, that risk, is an opportunity for personal growth many don’t take. But if you do, then you have the advantage over the majority who don’t.

The final piece of the puzzle is speaking more. Speaking in public builds on what you have learned in your reading. It builds on the experiences and method you use when you write. It is the quintessential business skill. Those who can speak well can get their point across to others. I was lucky enough to be ‘forced’ into public speaking in my first job out of university. I continued to develop the skill from there by teaching at community college. I continue to polish that skill today with every class I teach, presentation I give or workshop I’m involved with. They say that people fear public speaking more than death. Thus, if you can conquer that fear using a system built on the skills of reading and writing, you become one of the few who no longer fears death. In essence, you become immortal.

Ten years is a long time to be at something in the technology game. I’ve seen and written about a lot of changes in the industry. I hope to be doing the same for many more years to come. It is however, nice to take a breath and reflect on a body of work that started out as nothing more than your own documentation to being a place that random strangers on the internet can find value from that one piece of information they are looking for. I work hard to make it a place worthy of those that subscribe and follow regularly. I welcome constructive comments, not spam though, both good and bad on any post I have or will write. People taking time to comment on a blog post adds additional value on top of what I create, so don’t be afraid to add something. Even something as simple as letting me know the information I provided helped you in some way goes a long way to giving me the energy and focus to dedicate to what I produce here.

Yes, each and every blog post takes time (sometimes a significant amount of time) to create. Yes, I am happy to give it away for free in order that others may benefit because it helps me get better. It helps me improve the way I communicate. It helps me be a better at my business. It helps me ‘polish’ my art and improve with each post. The more I write the better I get and the same applies to anyone else who does so regularly and consistently. It ain’t hard. Get behind the keyboard and publish. You’ll be amazed, as I have, at where the journey will take you.

July Webinar Resources

My latest webinar is complete. You can now download the slides from:

https://www.slideshare.net/directorcia/ciaops-need-to-know-webinar-july-2017

If you are not a CIAOPS patron you want to view or download a full copy of the video from the session you can do so here:

http://www.ciaopsacademy.com/p/july-2017-need-to-know-webinar/

We focused on the various methods you can use in Office 365 to share information with those outside your business. Everything from email attachments to Yammer we spent time on. Thanks everyone for attending

you can also now get access to all webinars via:

http://ciaops-academy.teachable.com/courses/need-to-know-webinars

for a nominal fee.

See you next month.

Office 365 supervision policies

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One of the really great things about Office 365 is it’s compliance features. Here’s one you may not know about.

Navigate to the Security and Compliance center after logging into your tenant as an administrator with appropriate rights. From the menu on the left select Data Governance.

Then from the menu that appear select Supervision.

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You’ll need to create a new policy which you’ll start by giving a Name and a Description.

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Next, select which users in your tenant you want to supervise. That is, which users communications do you wish to monitor.

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Next, select the monitoring direction, here I selected Inbound and Outbound. I also elected to Add a condition but you’ll also see there are lot of monitoring choices here form the pull down menu.

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I decided that I want to monitor my users for the use of the word ‘bananna’ because I really want to know what the monkey’s are doing with my banannas. Yes, I spelt it in a special ‘unique’ way so I can trigger this condition deliberately for demos.

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Next, I decided what level of communications I want to review. The default here is 10% and you’ll need to be careful about overloading yourself with too much to monitor. I set this to 100% in this case so I will always get a result (again for demo reasons).

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Next, I enter the users who will review the material. Basically, these people will get access to the material to review which I’ll come to soon.

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You review your settings and Finish to save and enforce the policy.

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What Office 365 now does is effectively create a private shared mailbox that the reviewers can attach to and into which the material to review will be sent. They simply attach to this mailbox as they would any other shared mailbox. The details of this mailbox will be provided once the policy has been enabled.

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As you can see, my reviewer can now attach to the supervisory shared mailbox and view any contents there. As you can see there is already a need to review an email that mentions the search term ‘bananna’. Those damm monkeys!

As I mentioned, Office 365 really has some great tool to monitor communication in your business. Take a look inside the Security and Compliance center to see options are available to you.

How to demo Office 365–My system

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I’m happy to announce the release of my latest course – “How to Demonstrate Office 365” which you can find here:

http://www.ciaopsacademy.com/p/how-to-demonstrate-office-365/

The course contains over 15 video lessons, including downloadable material and course notes. Importantly, it gives you a framework you can use to effectively show people what Office 365 is about. It is not designed to give them a deep dive, it is designed to give them a taste of what Office 365 can do for their business in a structured and engaging manner.

I created the course because I saw so many people struggling to annunciate what Office 365 is and how it can be used to solve business pain points. The course gives you a method you can follow to present effectively every time. It show you how to prepare and target your material and what to actually show. If you are a reseller of Office 365 this is going to improve your conversions, and that means more opportunity for you.

The secret of success is to use a system, and that is what I have created for you in this course. I have also included the option for a one on one coaching session where you can show me how you present Office 365 and I’ll provide you feedback and tips on how to improve further. All of this included for the low cost of US$99.

Sign up today and start presenting Office 365 better.

A few new SharePoint Online settings

If you haven’t already noticed, there are a few additional options in SharePoint admin center settings. You get there by going to the Office 365 admin centre.

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On the left hand side at the bottom expand the Admin centers option like so:

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Select SharePoint.

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From the menu that appears on the left select Settings.

A couple options you may wish to check and set here.

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Recommended to ensure that the Sync client for SharePoint is set to Start the new client so you ensure users get the most update to date version of the OneDrive for Business sync client when syncing data to their local machines.

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If you had a tenant that included the old SharePoint external public web site you’ll see that you have the option to extend it’s life until the 31st of March 2018. I’m happy to have my one delete so I’m leaving the setting as is.

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Interestingly, I can’t change the Global Experience Version Settings option and it is set to Prevent creation of new site collections. I assume this means that when you create a Site Collection now you only get the ‘modern’ experience. Can’t be changed for me so nothing I can do here but it may become available down the track.

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Today, you typically get an Office 365 Group when you create a Team Site but you’ll see here that you can control that option if you want. You can also determine where the new sites are created.

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The Access app is being retired, here you can control whether users can still use it to create new Access apps in your site collections.

There are lots of additional options on the Settings page so make any changes you want and then select Save at the bottom of the page to updates these for your environment. Also, don’t forget to come back regularly and check to see whether any new options have been added.

Need to Know podcast–Episode 158

An episode full of Microsoft Cloud news and what’s going on in places like the Microsoft Inspire conference currently underway in Washington DC. We cover off news on some recent layoff at Microsoft, the recent announcement of Microsoft 365 as well as plenty of what’s been happening with both Azure and Office 365. Listen in to get the latest.

Take a listen and let us know what you think – feedback@needtoknow.cloud

You can listen to this episode directly at:

https://ciaops.podbean.com/e/episode-158-cloud-news/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

@marckean

@directorcia

Azure news from Marc

Introducing Microsoft 365

New apps for Office 365 Business Premium

Workplace analytics

Calendar.help

New Word and PowerPoint online viewing experience

Job cuts at Microsoft

This episode brought to you by:


https://cpem.io/tJ01Hzu2k.js

Meet Calendar.help

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In a recent article I wrote about how Findtime was under going a transition. Maybe, this is part of that change?

If you navigate to:

http://calendar.help

and sign up (you may need to wait to be accepted) using your Office 365 account you’ll be able to use Cortana intelligence to handle your meetings.

How?

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As you can see by the handy introduction message I received when I was approved, you simply CC the Cortana email address and allow the bot to take care of everything.

This is even better than find time because the bot takes care of all of the interactions with the other parties.

Calendar.help is still in preview but go, sign up and give it a whirl. I think you’ll find it something as helpful as Findtime, if not more. I also expect it to improve over time, so stay tuned for further updates.

Changes for Findtime

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One of the best Outlook add-ins and a great service from Microsoft was Findtime. It basically allowed you to easily schedule meetings amongst multiple people, within and outside Office 365.

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If you however visit Findtime today and try and sign up you’ll be greeted with the above message.

Basically, if you are a new user you can no longer sign up to Findtime. However, if you are an existing user of the service you’ll still be supported.

Although it says that FindTime will continue to be supported and that there will be some exciting news soon, I hope it won’t be too long, otherwise FUD (fear, uncertainty and doubt) will start to creep in about the future of FindTime.