Using a template to migrate a SharePoint library

In a recent post I showed how to:

Create a template from a Document Library

In the above video I take that one step further and show you how to import this template into a completely different site collection. This could also be in a separate unique Office 365 tenant if desired.

The process is basically to create a template, including the content if desired, from the source library. You then download the template that this creates and upload to the destination Site Template Gallery. Once there you can create a new library based on this template. When you create the new library it should also contain the content from the source location if you selected that initially.

This is a quick way to not only copy the structure of a library from one location to another, also potentially the content.

New Power BI available July 24

Along with Delve I think Power BI is going to be one of the most influential applications in Office 365. The good news is that Microsoft just announced the new Power BI, which has been in preview for a while now, will become generally available on July 24th 2015. You can read more about the release here:

http://blogs.microsoft.com/blog/2015/07/10/over-500000-unique-users-from-45000-companies-across-185-countries-helped-shape-the-new-power-bi/

The above video gives a quick overview of what Power BI can do and how it can be used in a business. Best of all, the basic version of Power BI is free!

The next piece of the puzzle after this will be the Office 365 content packs that allow you to surface all sorts of Office 365 analytics directly into Power BI and create amazing dashboards. Can’t wait!

Office 365 Video now supports embedding

Hopefully you know that Enterprise Office 365 suites have a video portal facility built right in, kinda like YouTube for the Enterprise.

I wrote a post a while back on Office 365 video embedding. It was a bit of a hack to be honest since Office 365 didn’t at that stage expose the HTML embed code. That’s all just changed!

If you now look in the top right of any video in Office 365 you see the Embed link as shown above.

Selecting that will open a new dialog that provides the embed code. Simply copy this.

Go to the location in SharePoint where you wish to display the video, edit the element, select the Insert tab at the top of the page and then select the Embed code button right of the Ribbon menu.

Paste the embed code into the box that appears. Immediately, you should see a display of he video below as shown above.

Select the Insert button to save the changes. Then save the element you are editing.

Now the video should be visible in the element as shown above (here, just a normal page).

The answer to your very next question is that at this stage is, no, you can’t publically (i.e. without an Office 365 login) share videos from Office 365 video, even using the embed code. However, as I understand it, that ability is coming so stay posted for updates.

Office ProPlus User Activation Management

One of the most common requests I hear from Office 365 administrators is the desire to manage each users desktop Office software deployments. Until now only the user could do this in their own portal, but now if you go into the Office 365 admin portal as an administrator and select an active user,

you’ll see a new option on the right called Office installations.

If you then select the Edit hyperlink.

You’ll get a window like the above slide out from the right. In there you see information about the installations of Office desktop software for that user. You will also have the ability to de-activate those installs, just like a user can do on their own via their portal.

A nice addition for administers of Office 365.

Here’s a short video from Microsoft on the feature.

Office 365 video explained

Here’s a nice video from Microsoft that explains how Office 365 works and how it goes about streaming video down through Azure Media Services.

Getting Started with Azure course now available

As I detailed back in January I have now made available my Getting Started with Azure training product. You can find it on my publications page at:

www.ciaops.com/publications

The product is not designed a comprehensive deep dive but as a way for those with little knowledge about Azure to get up and running quickly. The course contains:

– 12 video tutorials

– A 70 page manual that includes material not covered in the videos

– A number of free Azure publications

– Links to other material, documentation and training

and us available for only AU$120

I have pulled together information from many different sources and distilled the essentials of what you need to get started using Azure.

You can download the table of contents that includes a listing of video lessons to see what the product covers.

This product will continue to be updated over time and your single purchase will provide you will all the updates at no additional cost.

I think this produce will provide the short cut many are looking to understand how they can start using Azure and what it is capable of.

Introduction to Lookup Columns in SharePoint

SharePoint has the ability to act as a basic relational database. Thus, you can create one list that if referred to by other lists. This means that you can maintain only a single location for all your information. The most basic method to achieve this is by using Lookup Columns.

This tutorial will show you how to create a lookup column in a new list and then how to work with the information. You’ll see how to add and update information as well as edit the column headings in the new list so they present better.

This video is another in my Intermediate SharePoint series that you can follow through. Of course don’t forget my Getting Started with SharePoint series which you also get via email or download and install on your own SharePoint Team Site. You can subscribe to the free Getting Started with SharePoint lessons by entering your email below.

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OneDrive for Business now available for MAC

Yes all you Office 365 and Mac fan boys and girls, Microsoft has just announced that SkyDrive for Business sync client for MAC is available on iOS! You can read all the good news here and how you can procure it:

http://blogs.office.com/2015/01/28/onedrive-business-comes-mac-ios-devices/

There is also an Office Mechanics video that shows you all the features.