Add OneNote integration to New Outlook

The new Outlook is slowly improving.

One key missing component for me was the integration with OneNote, as I like to send stuff from Outlook to OneNote. That feature is now there but simply isn’t enabled. To enable OneNote integration, open an email and select the ellipse (3 dots) as shown. From the menu that appears select Customize actions.

From the menu that select Send to OneNote, as shown above. Then select Save.

When you return to that menu for an email you should see the Send to OneNote as shown above.

A dialog will appear on the right as shown above, allowing you to select where you wish the email saved.

Unfortunately, it only currently saves the content to a new page in the section in the notebook you nominate, not inside an existing page as used to happen in Outlook ‘classic’.

Hopefully, we’ll get the ability to send to an existing OneNote page as we used to be able to. At least I can send information to OneNote that I was unable to before I customized the actions as I have shown here.

Copilot for Microsoft 365 in ‘classic’ Outlook

To get Copilot for Microsoft 365 to work with desktop applications you need to follow this process:

Adding Copilot button to desktop applications

To get the most from Copilot for Microsoft 365 you need to use the ‘new’ Outlook. However, there is currently the ability to use some of the Copilot features in the ‘classic’ desktop version of Outlook.

When you open an email in the older desktop version of Outlook you will find a Summarize button in the upper right as shown above (provided you have a Copilot for Microsoft 365 license of course).

If you select that, Copilot will go away and munch on the information in the email for a moment.

Then, you’ll then get a nice summary at the top of the email as shown above.

As I understand it, more Copilot for Microsoft 365 will be coming to the ‘classic’ version of Outlook and I’ll let you know when they start appearing for me. However for now, if you do have Copilot for Microsoft 365 and prefer the older version of Outlook on the desktop put it work doing email summaries.

Enabling Play my emails on iOS

Play your emails on iOS has been with us for a while now. My experience is however that most documentation doesn’t tell you how to actually enable this if it is not already on.

To do so, ensure you have a Bluetooth connection to your iOS device. That could be a wireless headset or in your car.

Click the icon in the very top right of you Outlook app once it is open as shown above.

That should display the ‘back stage’ as shown above. Select the Play button on the left hand side towards the bottom as shown.

If the setting is Off then switch it On.

You can now make any adjustments to your configuration.

If you return to ‘back stage’ of the app and press the same Play button Cortana will appear and you’ll be able to have your emails read to you.

You can get back to the Play My Email configuration at anytime now via the app settings as shown above.

For more details on Play My Email in Outlook see:

Blocked files types in OWA

Outlook Web Access maintain a list of allowed and blocked file types. These are contained in a policy for each user. To determine what this policy is with PowerShell, the first thing you’ll need to do is connect to Exchange Online. I have made that easy for you by creating a script to connect using the new Exchange Online V2 PowerShell module. you will find that script here:

https://github.com/directorcia/Office365/blob/master/o365-connect-exov2.ps1

Once you have connected, run the following commands:

$casmailbox=Get-CASMailbox <user email address>
$owapolicyname = $casmailbox.OwaMailboxPolicy
$owapolicyname

This should display something like:

which gives us the policy name.

Next run the command:

$policy = Get-OwaMailboxPolicy $owapolicyname

to get the settings/values of that policy.

To view the allowed file list run the commands:

$allowedFileTypes = $policy.AllowedFileTypes

$allowedFileTypes

which should show something like:

To view the blocked file list run the commands:

$blockedfiletypes = $policy.BlockedFileTypes
$blockedfiletypes

The next question is, can you adjust these lists? Yes you can. You basically do that by adjusting the list of extensions variable (here $blockedfiletypes) via something like:

$blockedFileTypes.Remove(“.XXX”)

and reapplying that to the policy like:

Set-OwaMailboxPolicy $policy -BlockedFileTypes $blockedFileTypes

and if you want to extend the list just use add instead of remove in the above command prior to applying it to the policy.

Microsoft is making additions to the BlockedFileTypes list from April 2020:

What file extensions will be added to the BlockedFileTypes list with this change?
The following extensions are used by the Python scripting language:

“.py”, “.pyc”, “.pyo”, “.pyw”, “.pyz”, “.pyzw”

The following extensions are used by the PowerShell scripting language:

“.ps1”, “.ps1xml”, “.ps2”, “.ps2xml”, “.psc1”, “.psc2”, “.psd1”, “.psdm1”, “.cdxml”, “.pssc”

The following extension is used by Windows ClickOnce

“.appref-ms”

The following extension is used by Microsoft Data Access Components (MDAC)

“.udl”

The following extension is used by the Windows sandbox

“.wsb”

The following extensions are used for digital certificates:

“.cer”, “.crt”, “.der”

The following extensions are used by the Java programming language:

“.jar”, “.jnlp”

The following extensions are used by various applications. While the associated vulnerabilities have been patched (for years, in most cases), they are being blocked for the benefit of organizations that might still have older versions of the application software in use:

“.appcontent-ms”, “.settingcontent-ms”, “.cnt”, “.hpj”, “.website”, “.webpnp”, “.mcf”, “.printerexport”, “.pl”, “.theme”, “.vbp”, “.xbap”, “.xll”, “.xnk”, “.msu”, “.diagcab”, “.grp”

The list in my test tenant right now is:

Blocked File Types:

.settingcontent-ms
.printerexport
.appcontent-ms
.appref-ms
.vsmacros
.website
.msh2xml
.msh1xml
.diagcab
.webpnp
.ps2xml
.ps1xml
.mshxml
.gadget
.theme
.psdm1
.mhtml
.cdxml
.xbap
.vhdx
.pyzw
.pssc
.psd1
.psc2
.psc1
.msh2
.msh1
.jnlp
.aspx
.xnk
.xml
.xll
.wsh
.wsf
.wsc
.wsb
.vsw
.vst
.vss
.vhd
.vbs
.vbp
.vbe
.url
.udl
.tmp
.shs
.shb
.sct
.scr
.scf
.reg
.pyz
.pyw
.pyo
.pyc
.pst
.ps2
.ps1
.prg
.prf
.plg
.pif
.pcd
.ops
.msu
.mst
.msp
.msi
.msh
.msc
.mht
.mdz
.mdw
.mdt
.mde
.mdb
.mda
.mcf
.maw
.mav
.mau
.mat
.mas
.mar
.maq
.mam
.mag
.maf
.mad
.lnk
.ksh
.jse
.jar
.its
.isp
.ins
.inf
.htc
.hta
.hpj
.hlp
.grp
.fxp
.exe
.der
.csh
.crt
.cpl
.com
.cnt
.cmd
.chm
.cer
.bat
.bas
.asx
.asp
.app
.adp
.ade
.ws
.vb
.py
.pl
.js

and Allowed File Types is:

.rpmsg
.xlsx
.xlsm
.xlsb
.tiff
.pptx
.pptm
.ppsx
.ppsm
.docx
.docm
.zip
.xls
.wmv
.wma
.wav
.vsd
.txt
.tif
.rtf
.pub
.ppt
.png
.pdf
.one
.mp3
.jpg
.gif
.doc
.bmp
.avi