Migration by the numbers – Step 2

Step 2 in a series of posts documenting the Microsoft SharePoint Foundation 2010 upgrade process on SBS 2008. This is based on the document:

 

http://www.microsoft.com/downloads/en/details.aspx?FamilyID=2dc66a0f-f840-4b29-93d3-13db70c85cba&;;displayLang=en

 

Step 2: Run the pre-upgrade checker for SharePoint Foundation 2010

 

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Select Start then right mouse click on Command Prompt and Select Run as administrator from the menu that appears.

 

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Click Continue to accept User Access Control.

 

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At the command prompt:

 

cd\program files\common files\microsoft shared\web server extensions\12\bin

 

and press ENTER to change to the SharePoint programs directory.

 

Now at the command prompt type:

 

stsadm –o preupgradecheck

 

and press ENTER to run.

 

image_8_02CC89E4

 

You should now see something similar to that shown above as the command performs a number of checks and writes the results to a log file in the directory:

 

cd\program files\common files\microsoft shared\web server extensions\12\logs

 

When the process is complete you will be returned to the command prompt and a summary report will also be displayed in your browser like so:

 

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It is very important to read ALL of this report, especially the last section.

 

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The simple reason is that this report gives you a whole swag of information about your WSS v3 installation including what SharePoint features are present, database sizes, URL’s etc. It is especially important to note and rectify any errors or warnings before proceeding.

 

It is important to be aware that certain features (like Group board workspace) won’t work in SharePoint Foundation 2010 and should be removed prior to migration. You may also want to closely consider how to handle any of the custom templates that have been used with your site (here’s some guidance on the Fabulous 40 WSS v3 templates).

 

In summary this preupgradecheck function is going to save you a lot of heartache if you carefully consider what it is telling you and take appropriate action.

Migration by the numbers – Step 1

So here’s the first in a series of posts documenting the Microsoft SharePoint Foundation 2010 upgrade process on SBS 2008. This is based on the document:

 

http://www.microsoft.com/downloads/en/details.aspx?FamilyID=2dc66a0f-f840-4b29-93d3-13db70c85cba&;;displayLang=en

 

So download your copy boys and girls and follow the bouncing ball.

 

Step 1: Install Windows SharePoint Services 3.0 Service Pack 2 (SP2)

 

Before you rush out and apply the patch it is probably easiest to check to see whether it has already present. To do so, run the SharePoint Central Administration console on the SBS 2008 server via Start | Administrative Tools | SharePoint 3.0 Central Administration.

 

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Select the Operations tab.

 

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Then select the Servers in farm hyperlink under the Topology and Services section.

 

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Look at the version number at the top of the page. If it is at least 12.0.0.6421 then it has WSS v3 SP2 already installed (at the time of writing the most recent version is probably 12.0.0.6539) and you can progress to the next step.

 

If the version number isn’t up to date then you’ll need to download and install:

 

http://www.microsoft.com/downloads/en/details.aspx?FamilyId=79BADA82-C13F-44C1-BDC1-D0447337051B&displaylang=en

 

Once installed check the version number again and ensure everything is functioning correctly with SharePoint.

Unable to import spreadsheet into SharePoint

SharePoint has a great feature that allows you to create a custom list directly from a spreadsheet. All you do simply tell SharePoint where the spreadsheet is located when you go to create the list.

 

However, you may also get this error if you are using a SharePoint that is hosted outside your business.

 

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To overcome this simply go into your Internet Explorer Internet options and add the URL of the site that you are using to the Trusted Sites in the Security tab. That should now allow you to import the spreadsheet via the normal process.

Special characters in filenames

One of the biggest pains you find when migrating files to SharePoint is that it doesn’t like a number of special characters in filenames. These characters are typically:

 

~ ” # % & * : ? / \ { | }

 

which means when you attempt to copy them using Windows Explorer into SharePoint you’ll get an error and the copy process will terminate. This is a real pain because you then have to go through your existing file structure and locate the problem file, rename it and then start the copy again.

 

Trying to locate these files beforehand proved more difficult that I imagined using standard Windows commands. I did find a number of utilities on the net that did the job but I wanted something I could run from the command prompt that would simply record any offending files. In the end I commissioned someone to write a utility for me.

 

So all you have to do is run the utility at the command line and it will create a text file listing all the files with the default special characters listed above. The utility has also been created so that you can specify a list of characters to search for and it will use these. This means that you could use the utility to also locate files with specific characters in them, not just the ones listed above.

 

This utility is now freely available for all my SharePoint Operation Guide subscribers but if you aren’t get in contact with me (director@ciaops.com) and I’ll let you know what you need to do to obtain a copy.

Way out west

I have just released the next CIAOPS Need to Know podcast (Episode 4) with Peter Vane from IT West.

 

The details of the podcast are:

 

http://www.ciaops.com/n2k – Episode 4 = 51MB (55 mins)

 

or via direct download:

 

http://bit.ly/cia-n2k4

 

In this episode Peter and I discuss how the move to the cloud affects many aspects of IT including the MSP model, client perceptions and reseller business plans.

 

So let me know what you think and if you are interested on being on the show please also contact me (director@ciaops.com) as I am always looking for people to talk about business and technology.

 

Stay tuned as there plenty of great episodes coming real soon.

Failed SharePoint 2010 migration advice

Saw this comment in a recent blog post of mine from Larry:

 

Help.  I got the old doc, went through the steps and it didn’t work.  Tried backtracking to Step 10, but 11 seems inappropriate and 12 doesnt work.  //companyweb comes back with 404!  Groan


Can you help or suggest a path to follow

 

The first thing is probably to get the new document at

 

http://www.microsoft.com/downloads/en/details.aspx?FamilyID=2dc66a0f-f840-4b29-93d3-13db70c85cba&;;displayLang=en

 

This should have the new step 10, which involves attaching SharewebDb to SQL 2008. Once that is done the rest of the migration should flow normally, allowing to attach and upgrade SharewebDb to SharePoint Foundation 2010. If it doesn’t, Larry send me an email directly (director@ciaops.com) I’ll do what I can.

 

And remember kids what I said in a previous post? Before you attempt a migration to SharePoint 2010 on SBS 2008 make sure you know how to recover Windows SharePoint v3 on SBS 2008 in case everything goes pear shaped. Secondly, DON’T do it on a production server the very first time. Use a test server (read virtual server) to reduce heartache.

 

Oh yes, and finally, read this blog regularly!

When good apps die

I logged into my favourite RSS reader today to be greeted by the following message:

Oh bother (not my exact terminology if I’m honest), what a pain. I really liked Bloglines and it had come to be something that I used nearly every day and had done so for years.

Luckily, it is easy enough to export a list of all my feeds and move across to Google reader. It’ll take me a while to come full up to speed with all Google reader’s features and customizations. I can’t say that I could expect Bloglines to survive, given it was free, but it sure was a great app.

Adios muchachos

Microsoft Migration doc updated

As expected, Microsoft has rectified the issue with the SharePoint Foundation 2010 on SBS 2008 migration document as detailed in this blog post:

 

http://blogs.msdn.com/b/sbsdocsteam/archive/2010/09/09/major-correction-to-quot-guide-to-migrating-from-wss-to-wsf-on-sbs-08-quot.aspx

 

As the post notes the article on the web page will be updated in the next week or so but the downloadable doc at:

 

http://www.microsoft.com/downloads/en/details.aspx?FamilyID=2dc66a0f-f840-4b29-93d3-13db70c85cba&;;displayLang=en

 

has been updated. So those who want to complete the process should now be able to do so.

 

Still a few additional items I’ll post about shortly.