Here’s a productivity tip I use to make navigating cloud file location easier on Windows 10 desktops.
After have set up any synced locations, like my OneDrive, SharePoint, Teams, etc, I then locate a frequent folder I need in a cloud location. Here that folder is Customers on my OneDrive for Business. I then right mouse click on that folder and select the option Pin to Quick access as shown above.
You should then see that folder in the Quick access area in the top left of Windows Explorer as shown above.
Now, if I want to attach an email from that location I can simply browse to a location (web or local doesn’t really matter), because whenever you get Windows Explorer, you also get your Quick access.
from which you navigate to the file you need via Quick access in the top left of Windows Explorer. Quick and easy.
Because Windows wants to be ‘helpful’ and add recent locations to Quick access by default, I want to disable that so this area doesn’t become cluttered. I want Quick access just to contain the stuff I put in there, nothing else.
To achieve this, I go into the properties of Windows Explorer and in the General tab, under Privacy, I uncheck both options (Show recently used files in Quick access and Show frequently used folder in Quick access) as shown above.
I like to keep my Quick access as small as possible and therefore remove anything that isn’t relevant to my day to day work (i.e. the shortcuts to stuff like Media and Movies).
I haven’t seen many people use Quick access on Windows desktops but I find that once you set it up it is invaluable as it pops up anytime you need to work with files. You can also add, remove and edit over time to customise to your exact needs. For example, if I’m working on a project, I add that location for the duration of time I’m working on that project. This make access very fast and easy.
Hopefully, this productivity approach may also help you when working with files from the cloud.