Need to Know Podcast–Episode 173

A solo-cast from me this episode as Marc is busy doing his day job. A bit lonely for the first episode of 2018 but I’ll manage somehow. A quick episode to bring you up to date with what’s happening in the Microsoft Cloud as well as to introduce Microsoft 365 and what that is all about.

Take a listen and let us know what you think –feedback@needtoknow.cloud

You can listen directly to this episode at

https://ciaops.podbean.com/e/episode-173-marc-less/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

@marckean

@directorcia

Outlook for Mac support creation of Office 365 Groups

Submit feedback request to Microsoft

SharePoint updates rolling out

Office customisation tool

Availability of Microsoft SharePoint Migration Tool

Azure site to site VPN

Azure Essentials

Apply labels to sensitive files

PowerShell V6 now available

American Kingpin by Nick Bilton

Introduction to Microsoft 365

Free legacy SharePoint Documentation and training

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About 3 years ago I opened sourced all my SharePoint on premises documentation that used to be part of my Windows SharePoint Operations (WSSOPS) Guide as I details here:

https://blog.ciaops.com/2015/01/free-sharepoint-documentation.html

and is made available under Creative Commons Attribution-Non Commercial-ShareAlike-4.0 Internation license. In essence means it free to distribute but can’t be resold.

Initially it lived on my web site, then I moved to Docs.com. Unfortunately, Docs.com has now been fully retired so I need to find a new home for this.

I have decided to move everything to the CIAOPS Academy and you can find it here:

https://www.ciaopsacademy.com/p/windows-sharepoint-operations-guide/

All the information remains free to access and download but thanks to the platform I now use I can start adding additional training material, like my YouTube videos, into the curriculum hopefully adding some more value.

Please remember, that all the information here is provided ‘as is’ and is no longer maintained. It remains free to download and re-distribute, so if you want to put it somewhere else on the Internet, be my guest. However, remember it can’t be changed if you do and I’d also appreciate a heads up on where you have placed it just so I can monitor any comments or feedback.

I’ll keep adding to what’s up there but it isn’t a priority so please use it of you need to and let other know who still may require this information.

My Business Books – 2018

With so many great books out there I’ve updated my list of recommended business books. Don’t worry, there is an upcoming post on other book topics, but these are ones I recommend from a business or professional point of view.

You can follow all the books I read and want to read over at Goodreads where I have an account. You can also view my activity via:

https://www.goodreads.com/director_cia

or just follow me on Facebook:

www.facebook.com/ciaops

Here’s my current top business books in order:

1. The Art of War – Sun Tzu

The all time classic on strategy. As relevant today as it ever was. A very short read but very deep.

2. The Millionaire Fastlane – M.J. DeMarco

I love the brutal honesty of this book. It doesn’t mince words about what it takes to shift from a pay check to actually living the life you want.

3. The Tipping Point – Malcolm Gladwell

The world is all about not what you know but who you know. This book explains exactly how this works and how to use it to your advantage.

4. The Four Hour Work Week – Tim Ferriss

Many people believe this book is about shirking responsibility. It is in fact a blueprint for how to free up your time to do things you want and enjoy. It will challenge the way you look at your career.

5. Secrets of the Millionaire Mind: Mastering the Inner Game of Wealth – T. Harv Eker

The successful are defined by a different mindset. This mindset can be learned. It can be trained. This is a great book to show you how to do just that.

6. Talent is over rated: What Really Separates World-Class Performers from Everyone Else – Geoff Colvin

Demonstrates that the best comes from implementing a system. Having a system allows you to focus on the right thing and do that work that is required. If you want to take yourself to an elite level, beyond just good, then read this book.

7. Book Yourself Solid: The Fastest, Easiest, and Most Reliable System for Getting More Clients Than You Can Handle Even If You Hate Marketing and Selling – Michael Port, Tim Sanders

You can’t survive in business without a steady flow of customers. Selling to people is the wrong approach, you instead need to attract them to your business. This book helps you achieve exactly that.

8. Profit First: A Simple System To Transform Any Business From A Cash-Eating Monster To A Money-Making Machine – Mike Michalowicz

Business is about making a profit. This then gives you the freedom to do what you want with that profit. This book helps you focus on profit and setting up systems to make the most of the profit you generate.

9. Unbeatable Mind: Forge Resiliency and Mental Toughness to Succeed at an Elite Level – Mark Divine

Another mindset book. Business is not always going to be easy or take the intended route. This is when you need to have the determination to see your plans through to success. This book shows you how to develop the mental toughness to make this happen.

10. The E-Myth – Michael Gerber

The classic on ‘procedurising’ your business and creating a structure that doesn’t need you to survive. The simple secrets inside this book can transform any business from hardship to joy.

11. Tools of Titans – Tim Ferriss

There are few books that take the learnings for so many exceptional people and puts them at your fingertips. This is one such book that packs a lot of business and life learnings between the covers.

12. Predictably irrational: The Hidden Forces that Shape our Decisions – Dan Ariley

Although we like to think logic and rationality rule our world emotion is by far the more powerful influence. Understand this in the context of business and you are well on your way to understanding why people make the decisions they do and how to best profit from them.

13. Extreme Ownership – Jocko Willink and Lief Babin

Moving beyond blame is tough. This book illustrates the ownership of the problem and the environment is a key to success in the military or in business. It is a path few will elect to take voluntarily, however more may do so after reading this.

14. Peak Performance: Elevate your game, avoid burnout and thrive with the science of success – Brad Stulberg

Success is largely about developing a winning system. This book show you how to approach that pragmatically. If you want to see results use this book to help you build the system.

15. Blink: The Power of Thinking Without Thinking – Malcolm Gladwell

The older you get the more experience you get. This experience is aggregated in your ‘gut feel’. Trusting your ‘gut’ may not appear rational but this book will help you understand why it is in fact your best option in many cases.

16. The Now Habit: A Strategic Program for Overcoming Procrastination and Enjoying Guilt-Free Play – Neil A. Fiore

Plenty of great productivity learnings in here that help you take action. It shows you how to focus on the right stuff in the right priority. Even if you are not a major procrastinator there is plenty in this book that you can take away.

There are plenty more that I would recommend people read but the above are all 5 out of 5 in my books. I revisit all these titles on a regular basis and continue to extract value after every read.

Let me know what you think. Do these work for you? What’s your top business reads? I’d love to hear.

Location of chat history in Microsoft Teams

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I have a Microsoft Team in my tenant called “Patrons”. In there is a channel called “Social”. In this area CIAOPS Patrons chat about things such a cryptocurrency as you can see.

As an administrator what I want to do is find out how I can view information that is shared by others in this chat location. In short, how do I see chat history in Microsoft Teams?

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As an example, let’s say I want to find the term ‘kodak’ in these chats. You’ll see from the above that it is part of a link that was pasted into the chat.

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All the chat history from Microsoft Teams is saved into a mailbox with the name of the Team. So I’m looking for a mailbox called “Patrons”.

Easiest way is to fire up trusty PowerShell and run:

get-mailbox

and as you can see from the results above, I only see user mailboxes.

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but if I run:

get-mailbox –groupmailbox

I see all the shared mailboxes in my tenant.

As you can see I find one called “Patrons” as shown above.

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To get the details I run:

get-mailbox –groupmailbox patrons@ciaops365.com

and you can see that I again get all the information but just for that mailbox. So this is the one that is linked to my Microsoft Team.

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If I now run:

get-mailbox –groupmailbox patrons@ciaops365.com | get-mailboxstatistics | select-object identity, itemsinfolder, foldersize

I basically get a report of what is inside that Teams mailbox. In there I can see a folder:

\conversation history\team chat

this is indeed where the chats are located. You can see there is currently 344 items of 4.38 MB in size.

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Now I can actually add this mailbox to my Outlook Web Access and view the contents as you can see above. However, I can’t get the folder \Conversation History\Team Chat because it is hidden and probably has other permissions associated with it.

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I can’t add this shared mailbox to Outlook 2016 on my desktop as you can see above.

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So now if I try to view/change the permissions on the mailbox using:

get-mailbox –groupmailbox patrons@ciaops365.com | get-mailfolderpermission

I get the message that the mailbox doesn’t exist.

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If I now try:

get-mailfolderpermission –identity patrons@ciaops.com:\inbox

I again get the message that the mailbox doesn’t exist.

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If I use that same command on another ‘standard’ shared mailbox the command works. So I know my command does work, it just doesn’t work with a Microsoft Teams mailbox.

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Again, just changing mailbox identity confirms that the command can’t even see the mailbox.

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The way to actually see what the contents of the Teams chats are is to use the Content Discovery component of the Security & Compliance center in Office 365 which you’ll find under the Search & Investigation heading on left hand side. You need to be an administrator with appropriate rights to access this area.

You start by creating a new Content Search by pressing the + icon as shown above.

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Give the new Content Search a title and select the locations where you wish to search. In this case I’ll simply look through all email data.

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Next, I enter what I want to search for. Here, I’m only looking for the word ‘kodak’.

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After I finish my configuration, the search commences and I need to wait a few moments while it searches all the nominated locations and generates the results.

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When the process is complete I select the Preview search results hyperlink on the right as shown above.

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Another window opens and I can locate the item I’m after as the type is ‘IM’ as shown above. When I select that item on the left I see the full context on the right. I confirm that the search does display the link that is the Microsoft Team chat.

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If I elect to download the item, it does so as an .EML file which I can open in any mail client as shown above. This indicates that each chat message appears to be a separate email in a sub folder in a shared mailbox in Exchange Online effectively.

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So I went back in and changed the content search terms to make it broader to encompass more chats.

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I ran the search and exported the data from the Security & Compliance center into a .PST file and then imported that into Outlook.

Thus, as you can see above, I can now view all the chats that match my search criteria as an administrator.

The problem with this is, from a pure ‘overwatch’ point of view, it is a very manual process to get to the information and secondly you can only look at things you specify in your content search. It would be nice to have the ability for an administrator to export the whole chat content from a Microsoft Teams channel into a single document that could then be viewed.

However, at the end of the day, rest assure that your Microsoft Teams chats are being saved and you can access them if you need to. Hopefully, the above has shown you how to do exactly that.

CIAOPS Need to Know Azure Webinar–January 2018

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Welcome to 2018! We kick off our first webinar this year by taking a deeper dive into understanding Azure AD. There’ll also be news, updates and well as open Q & A so I’d love to see you attend. I’ve also swapped the registration across to now be using Microsoft Forms so if you get any issues please let me know.

You can register for free at:

January Azure Webinar Registrations

The details are:

CIAOPS Need to Know Azure Webinar – January 2018
Thursday 25th of January 2017
2pm – 3pm Sydney Time

All sessions are recorded and posted to the CIAOPS Academy.

There of course will also be open Q and A so make sure you bring your questions for me and I’ll do my best to answer them.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron which you can do here:

http://www.ciaopspatron.com

or purchase them individually at:

http://www.ciaopsacademy.com/

Also feel free at any stage to email me directly via director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session.

CIAOPS Need to Know Office 365 Webinar–January 2018

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I’ve decided to try something new for my January 2018 webinars that I hope to continue to use going forward. I have implemented Microsoft Forms as the front end registration for these webinars, so if you have any issues please let me know.

For those of use who have returned from holidays in January we’ll focus on managing users in Office 365 along with the usual news, updates and Q & A. This session will give you a better idea of how to more effectively manage your users so they can get the best from the Office 365 services.

You can register for free at:

January Webinar Registrations

The details are:

CIAOPS Need to Know Webinar – January 2018
Thursday 25th of January 2018
11am – 12am Sydney Time

All sessions are recorded and posted to the CIAOPS Academy.

There of course will also be open Q and A so make sure you bring your questions for me and I’ll do my best to answer them.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron which you can do here:

http://www.ciaopspatron.com

or purchase them individually at:

http://www.ciaopsacademy.com/

Also feel free at any stage to email me directly via director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session.

Post News directly from SharePoint summary page

When you go to your SharePoint summary page you’ll see all your SharePoint Teams Sites as well as a list of news articles bubbled up to the page from these locations.

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If you now look closely you’ll see (or soon see) a link, Create news post, at the top of this page as shown above.

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When you select the link you’ll be prompted for a location you have access to in which to post the article. Simply select the location you want to the article to actually live in.

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Now go and create the news article as you normally would.

Although this change may seem seem small it reduces the friction for people when they want to publish information. The faster they can do this the better and more likely they are to share something with everyone.

My Apps – 2018

As I have said before, I test a lot of different apps but don’t frequent many. Here is a list of those that I do use regularly.

Podcast Addict – for all my podcasts. Easy to use, listen and update as well as working in the car thanks to Android auto.

Google Authenticator – used to provide two factor authentication for access to Google accounts as well as for Lastpass password manager.

Microsoft Authenticator – I use this for a number of select web sites as well as Office 365.

Android auto – connects to my daily drive to provide the ability to listen to podcasts (via Podcast Addict) as well as use Google Maps for navigation.

OneNote – is a must on every device I own. Syncs all my notes to every device. Allows me to not only truly have my information everywhere I am but also capture information quickly and easily.

Office Lens – available on all platforms. Allows capturing of information such as documents, whiteboards, etc to OneNote. I have written about the importance of this app previously:

A mobile device must have

Fitbit – for tracking my fitness stats. I am generally most interested in tracking my sleep progress but also aim to get 10,000 steps a day done.

Tripview – One of the few apps that I have happily paid for. I use this to let me know the Sydney train schedule to help me get around when I need to negotiate the ‘real world’.

Audible – If I can’t read my Kindle then I can normally always listen. This app allows me to listen to my audio books where ever I am.

Amazon Kindle – If I don’t have access to my Kindle then I can still read my books. In my case that will most likely be on my iPad. I also use the Kindle app on the iPad when the ebook has a lot of images that sometime don’t display well or are too small for the Kindle device.

Blockfolio – I use this to keep up to date with happenings in the cryptocurrency world.

The following as currently only iOS:

Oak – For mindfulness, breathing and meditation

Rode Reporter – which I use for recording many of my presentations when I am out on the road.

Of course I have all the social media apps, such as Twitter, Linkedin and Facebook on my devices.

I also have all the Microsoft/Office 365 apps. The ones I use the most are probably the SharePoint, OneDrive, Teams and Yammer, although Word and Excel also get used regularly. Just about every Microsoft Office 365 service has an app that you should have on your mobile device.

I use the Microsoft Next Lock Screen on my Android device.

The above are my used apps across my various mobile devices. I certainly use a wide variety of apps on my devices by prefer the desktop versions if available simply because my finger are too fat and my patience too short to be productive for long stints on mobile devices. My kingdom, my kingdom for a full keyboard and screen I cry.