Creating a file location with unique permissions in Microsoft Teams

I wrote and article about:

Creating unique file permissions with Microsoft Teams

but I thought I’d also do a video:

https://www.youtube.com/watch?v=13BifpwKTt4

as I do get this question a lot about having a different set of file permissions for users inside a Microsoft Team. Best practice is NOT to alter any of the existing permissions that are provisioned by channel creation. Instead, create a separate area, with the permissions you want, and then link that back into your team.

That provides a lot more flexibility and doesn’t ‘break’ any of the standard settings.

Need to Know podcast–Episode 270

Join me for this episode with Microsoft MVP James Arber who’ll spend some time with us talk about Teams Voice. In short, he’ll help us demystify what it takes to get Microsoft Teams connected to the plain old telephone system. Microsoft’s world wide partner conference, Inspire is this week, and I’ll be tuning in to catch all the announcements from the event. I’ll bring you all those in the next episode, but not to be be outdone, I have a few handy links and news from the Microsoft Cloud to tide you over till then.

This episode was recorded using Microsoft Teams and produced with Camtasia 2020.

Brought to you by www.ciaopspatron.com

Take a listen and let us know what you think – feedback@needtoknow.cloud

You can listen directly to this episode at:

https://ciaops.podbean.com/e/episode-270-james-arber/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

James Arber – Twitter, Linkedin

UCMadScientist.com

Teams and Skype for Business tools

@directorcia

Getting started with Microsoft Endpoint Manager

Three new voice features for Outlook mobile—now on iOS, and coming soon to Android

What’s new for admins in Microsoft 365 Apps for enterprise – June 2021

Enabling automation with Microsoft 365 Apps for enterprise

Get nostalgic with new Microsoft Teams backgrounds

New updates to the SharePoint admin center in Microsoft 365

Microsoft Teams Webinars not allowing registrations for everyone

I have been looking forward to the new Teams Webinar functionality. So as soon as I saw it appeared in my tenant I was keen to implement it.

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I went to the calendar app inside Microsoft Teams and displayed all the meeting options available in the top right as shown above. In there I could see that I had the Webinar option, which mean that I was in theory good to set up a webinar.

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However, I discovered I had a problem that I couldn’t require registration For everyone as shown above. The  option was greyed out!

A little digging revealed this article:

Set up for webinars in Microsoft Teams

which indicated I need to run the following PowerShell commands:

Set-CsTeamsMeetingPolicy -AllowPrivateMeetingScheduling $True

and

Set-CsTeamsMeetingPolicy -WhoCanRegister Everyone

to allow anyone, including anonymous users, to register for webinars.

So, I ran these commands and waited, and waited, and waited but the For Everyone option would still not allow selection??

After much investigation here is what solved the issue for me.

I went into the Teams administration area and selected Users on the left or you can use the direct link:

https://admin.teams.microsoft.com/users

I then found the user in my tenant I wanted to check and select them.

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I then selected Policies from the menu in the middle of the page as shown above.

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In my case, you’ll note that the Meeting policy is set to RestrictedAnonymousAccess (Direct) as shown. I then selected Details button and the following dialog appeared from the right:

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RestrictedAnonymousAccess didn’t sound like the right option to have set, so I closed that dialog and selected the Edit button to change the policy assignments.

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I changed the Meeting policy option to Global (Org-wide default) from the list that appeared and saved the changes.

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I received an assignment message at the top of the screen and the Meeting policy value changed to Global (Org-wide default) as shown above.

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After about one hour or so I could now see the For Everyone option in the Teams webinar registration section could be selected and I was good to go!

I have no idea why the Meeting policy had changed from Global To Restricted but I found the same configuration on another tenant I have. It may have something to do with the security I set up for my environments. Not sure. However, hopefully, if you see the same issue you now know where to look to get it sorted!

Missing calendar icon in Microsoft Teams

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I recently ran a Live Event in Microsoft Teams and wanted to get back to the event resources but found my calendar was missing as seen above. This was evident on both the desktop and web interface.

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When I attempted to use the link from the Live Event appointment in the calendar in my Outlook I was greeted with the above message:

Unable to connect to your Exchange calendar at the moment

I thought this strange as i had scheduled the Live Event using the calendar icon in Teams?

Turns out that what I had done in the meantime was disable Exchange Web Services (EWS) in my environment. Doing so affects a number of services in my environment including Teams and Exchange Add-ins as it turns out.

If you are seeing the same issues you can use PowerShell to check the EWS status of your environment. You’ll firstly need to connect to Exchange Online with PowerShell which you can do using my script:

https://github.com/directorcia/Office365/blob/master/o365-connect-exo.ps1

then run the following command to see what the EWS settings are at the tenant level:

Get-organizationconfig | fl ews*

to which you should see something like:

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From what I understand you’ll need to ensure that EWSEnabled and EWSAllowOutlook are NOT False (i.e. disabled). This will take care of allowing EWS for any new mailboxes created from this point forward.

Also run the command:

Get-CASMailbox  | fl identity, ews*

which should result in a list of all the EWS for each user like so:

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Make sure that users do not have EwsEnabled or EwsAllowOutlook set to False (i.e. disabled). If it is you can use the command:

set-casmailbox –identity user@domain.com –ewsenabled $true –ewsallowoutlook $true

command to re-enable it and set it to True.

If you change an EWS setting for an individual mailbox it can take 4 – 24 hours for that change to flow through according to documentation I’ve seen. In my case however, I found by logging out and back in the change appeared almost immediately.

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It should then re-appear in Teams as shown above. If it doesn’t, simply use the three dots (ellipse) at the bottom of the list to add it back in. You may also need to right mouse click it once you have added it back in and “pin” it to the side menu, so it stays there.

So in a nutshell, don’t disable EWS in your environment because things like Microsoft Teams needs it! If you are missing your calendar in Microsoft Teams or have issues with Outlook Add-ins, check EWS is enabled.

Custom Praise badges in Microsoft Teams

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If you navigate to the Teams admin portal and expand the Teams apps option from the menu on the left, you should see a Managed apps option. You can locate the Praise app by using search on the right.

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If you select the Praise app you’ll then see a screen like that shown above. If you then select the Settings option just under the information banner you get the badges options.

Generally, default badges are enabled but why not also enable the Social and emotional learning badges for education as well? They are free after all!

Preview of the Social and emotional learning badges for  education

When you do so, you’ll see the additional badges shown above in your Teams Praise app.

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Even better, further down, you can also add you own custom Praise apps.

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Just update a suitable badge graphic and add the details about the badge.

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So now, when you Praise someone in Teams, you have many more options, including your own custom ones as shown above.

When selecting an image, keep badge dimensions in mind. For the best quality, we recommend uploading an image file that is 216 x 216 pixels (which are the maximum dimensions). Avoid stretching or distorting the image to fit these dimensions.

The above is from a great Microsoft article:

Manage the Praise app in the Microsoft Teams admin center

that provide lots of information about the Praise app and badges. So I recommend you take a look to learn more.

CIAOPS Need to Know Microsoft 365 Webinar–October

laptop-eyes-technology-computer

It’s about time we revisited what Microsoft Teams is all about and how to get the most from this major service in Microsoft 365. Join us for a deep dive into what Teams is and how to make the most from it in your business. I’ll warn you that it probably going to challenge the way you think about collaboration. There is also plenty of news that I’ll cover as well as open Q and A for any questions you may have.

You can register for the regular monthly webinar here:

October Webinar Registrations

The details are:

CIAOPS Need to Know Webinar – October 2020
Friday 30th of October 2020
11.00am – 12.00am Sydney Time

All sessions are recorded and posted to the CIAOPS Academy.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron which you can do here:

http://www.ciaopspatron.com

or purchase them individually at:

http://www.ciaopsacademy.com/

Also feel free at any stage to email me directly via director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session and I look forward to seeing you there.

New conversation button in Teams

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A New conversation button has appeared for me inside my tenant both on the desktop and on the web as shown. This is very much like the button you in the mobile experience of Teams.

One of the major challenges with conversations or chats in Teams was the simplicity that you could create new conversation threads. This simplicity was its own worse enemy unfortunately, because what you’d find is that people would post new message threads rather than posting to the current or existing one. Many users didn’t notice that fact and you ended up with many, many disjointed conversations. That reduced Teams chat benefits and effectiveness.

This New conversation button will ensure that any existing reply will stay in the existing thread and you’ll only get a new conversation by pressing that button. It also makes the interface between, desktop, mobile and web more consistent.

Look out for the New conversation button coming to your Teams environment soon.