Scheduling a Live Event in Microsoft Teams

Live Events allow you to broadcast your content to a very large audience. Such events can be directly scheduled from inside Microsoft Teams. The video above takes you through the process of actually scheduling a Live Event. The direct for the video is here:

https://www.youtube.com/watch?v=ZN8CXXDZids

Remember, Live Events in Teams are different from typical Teams Meetings which are ad hoc with everyone typically able at the same level. Live Events gives you more control over audience interactions and allows you to integrate professional grade broadcast equipment if you wish. This doesn’t mean that Live Events is only for very large groups, it can work for smaller environments as well. It all depends on what you are trying to achieve.

Hopefully, this short video will get you started on creating your own initial Live Event.

January Microsoft 365 Webinar resources

Slides from this month’s webinar are at:

January 2019 Microsoft 365 Need to Know Webinar

If you are not a CIAOPS patron you want to view or download a full copy of the video from the session you can do so here:

http://www.ciaopsacademy.com.au/p/need-to-know-webinars

Watch out for next month’s webinar.

Edit Stream videos in admin mode

If you have users uploading videos into Microsoft Stream, you may have occasion to edit these as an administrator for some reason. You can easily do that from your own administration console by simply searching for the user’s video and then select the ellipse (three dots) to the right of the video, as shown above.

This should display a menu with the option Edit in admin mode, which you then select.

You should then see all the same settings as the user would see when they edit their video. However, you’ll also notice the big banner across the top of the page letting you know you are in Admin mode.

You can also to Admin mode by viewing the video and selecting the Settings Cog in the lower right. From the menu that appears you can select View in admin mode.

You can then select the option to again Edit in admin mode as shown above.

Stream Usage Statistics and Recycle Bin

If you are a Microsoft Stream administrator (and by default global tenant Microsoft 365 administrators are), then you can select the Cog in the top right of the Stream page and then select Admin settings as shown above.

Then on the left hand side you’ll be able to select Usage details under the Manage Stream heading. This will then show you a report of how much data your videos are currently consuming. When your organization purchased Microsoft Stream, you received 500 GB of base storage and an additional 0.5 GB of storage per licensed user. If you need additional storage for your Stream content, you can purchase one or more 500 GB storage add-ons.

You can also select the Recycle bin option, also on the left, to recover any videos that have been deleted for 30 days.

There are plenty more administration options inside the Stream admin area, so go and check them out!

Enabling Microsoft Stream transcribing

Every plan in Microsoft 365 and just about every plan in Office 365 includes Microsoft Stream, which is a private video hosting service from Microsoft. Stream is also integrated into Microsoft Teams, so that, if you record a meeting in Teams it is automatically saved in Stream for replay later. You can also transcribe anything spoken in the video to searchable text within Stream.

You may however find that this automatic captioning is not enabled by default in Stream. To see whether it is, simply connect to your tenant via PowerShell and run the command:

get-CsTeamsMeetingPolicy -Identity global

In the results look for the line:

AllowTranscription

as shown above. If it is set to False, run the command:

Set-CsTeamsMeetingPolicy -Identity Global -AllowTranscription $True

to enable Stream transcription. Note, that it may take a little while for the policy to be applied.

Now, when you upload a video to Stream or record a meeting in Teams any speech should be transcribed for you automatically.