SharePoint Online Document Library versioning video

Each SharePoint Online Document Library supports the ability to have versioning enabled. Once enabled this automatically creates a new version of each document in that library every time a document is edited. This is really handy if you potentially need to recover a previous version of the document. Also using the ability to enable minor or draft versions of a document you can also control who can view any drafts.

This video will give you an introduction to versioning in SharePoint Online Document Libraries. You’ll see how to enable it as well as how to configure the different options. You’ll also see how versioning works between two users with different rights to the document.

You can find further information on SharePoint Online versioning here:

How does versioning work in a list or library?

Enable and configure versioning for a list or library

All template lesson suggestions receive a reward

You might be aware that I have created a Getting Started with SharePoint team site template that can be added to any Office 365 tenant that includes SharePoint. It is designed to help new users get up to speed with SharePoint. The template includes 23 lessons with downloadable documentation, training videos and further resources on each topic. There is also a free version that includes the basic content.

I have also now created a dedicated SharePoint templates page on my web site with more information. However, this is where I need your help. I am currently developing the next template which will be aimed at providing tutorials on SharePoint for intermediate users and I’d like to know from people what lessons they’d like to see appear in this intermediate template.

As an incentive to provide me with some feedback I’ll give everyone who sends me an original suggestion for a lesson with a discount code that provides a AU$25 discount off the cost of the Getting Started with SharePoint team site template. Importantly, any submitted suggestion must not already be something I have covered in the original template (so the hint there is to take a look at what the existing template covers before submitting your suggestion).

So, putting your thinking caps on and send me your ideas via email (director@ciaops.com) or via @directorcia on Twitter. I look forward to hearing from you.

Need to Know podcast–Episode 69

I am joined again by Tas Gray from AxiomIT to talk everything Office 365. We talk about the different plans that are available and what represents the best value. We also a deeper look into the specifics of each plan as well as answer some specific questions when it comes to Office application. You’ll also find some discussion around Azure, network social and the new business model the cloud bring for IT resellers.

You can listen to the episode at:

http://ciaops.podbean.com/e/episode-69-tas-gray/

or subscribe to this and all episodes in iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Episode resources

The RDS world changes again – https://blog.ciaops.com/2014/10/office-365-rds-world-changes-again.html

Office 365 plans – https://products.office.com/en-us/business/compare-more-office-365-for-business-plans

Installing Office Pro Plus on RDS server – http://blog.powerbiz.net.au/office-365/installing-office365-proplus-on-a-rds-server-terminal-server-using-shared-computer-activation/

MVP for 2015

I am happy to report that Microsoft has again recognized me as a Most Valued Professional for 2015. That is now four years! My, how time flies.

It is a great honour to be recognised in this way by Microsoft as well as the support and opportunities they have provided me as an MVP over the last 12 months. I humbly thank them for this.

I will also take this opportunity to also thank everyone else out there that continues to support and recommend what I do and especially readers of my blog. Without you I certainly don;t believe I’d be recognized in this manner.

So it is onwards and upwards into 2015. I look forward to another exciting year with Office 365 and the opportunity to share with you all the product has to offer for your business.

Troubleshooting Outlook in Office 365

One of the most common frustrations I see with people configuring Office 365 is setting up mailboxes. The frustration generally occurs when the autodiscover process fails.

The above video give you a good background on the autodiscover and Outlook set up process as well as the tools you can implement to resolve these frustrating issue. Normally, the solution is quite straight forward but you need to understand the process that Outlook uses when connecting to Office 365. This video will show you that and more.

Need to Know podcast–Episode 68

Here I speak with SharePoint MVP John Liu about SharePoint workflows. John’s shares what workflows are, how to create them and what business uses these could provide. He discusses with me how workflows are an intelligent method of automating business process and boosting productivity by removing reparative tasks. The great thing is that you can use workflows with SharePoint on premise or via Office 365.

You can listen to the episode at:

http://ciaops.podbean.com/e/episode-68-john-liu/

or subscribe to this and all episodes in iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Episode Resources

SharePoint Designer 2013
http://www.microsoft.com/en-au/download/details.aspx?id=35491

Visual Studio 2013 Community Edition (with Update 4)
http://www.visualstudio.com/downloads/download-visual-studio-vs

http://blogs.msdn.com/b/sharepointdesigner/

@johnnliu
http://johnliu.net

http://sharepoint-videos.com/video-categories/sharepoint-2013-training-courses/sp13-304-sharepoint-designer-2013-workflow-course/

http://www.lynda.com/search?q=workflow&f=producttypeid%3a2%094%092015%3bmeta_software_facet%3aSharePoint
http://www.pluralsight.com/search/?searchTerm=sharepoint%20workflow

Custom Activities – these can all be used on Office 365 or SP2013 OnPrem

Office Dev Patterns and Practices samples
https://github.com/OfficeDev/PnP/tree/master/Samples/Workflow.Activities

Codeplex
http://sp2013workflowactivities.codeplex.com/

Paul Culmsee has a 12-part multi series that’s very fun to follow
http://www.cleverworkarounds.com/2013/12/21/trials-or-tribulation-inside-sharepoint-2013-workflowspart-1/

Plumsail has a pack of custom activities that can be purchased (~$500) and more importantly, support.
http://plumsail.com/workflow-actions-pack/

Sydney Office 365 Certification / Azure bootcamp

I have just opened up a kick starter project to run an Office 365 Certification and Azure bootcamp over 2 days. The proposed details are:

The special kick starter price is $275 ex GST ( $375 ex GST normally). Day 1 is round Office 365 Exam Cram and Day 2 around Azure. You can register your interest and book at:

http://www.ciaops.com/bootcamp/

*** Note – for this training to proceed a minimum of 15 attendees is required for each day ***

Proposed details are:

North Ryde RSL Club
Magdala Rd North Ryde
Friday February 20th [8.30am arrive for 9am start – 5 pm]
Saturday February 21st [8.30am arrive for 9am start – 5 pm]

If any of the attendances fails to reach 15 I will refund any contributions less credit card processing fees if applicable.

Here are some testimonials from the last bootcamp I conducted:

As a previous CIAOPS SharePoint and Office 365 bootcamp attendee… the information that you receive on this very honest, up front and personal training day is far more than you can possibly discover in a week of your own time. The practical experience and wealth of Knowledge that Robert delivers on the day tailored to SMB users and techs is in my opinion much better than the Microsoft marketing based training that is out there. – Rod Arthur, Lan Creation

The training was excellent and focused on what we need as SMB as well as identifying the bigger enterprise picture. From knowing really nothing about Azure, we have now done practical tasks and know how to move forward. – George Nade, BCSPL

I am so much more aware of where O365 and Azure, fit into the big picture. And, whilst there were times where I dropped behind in the practical exercises, the takeaway was massive. – Tony Albans A.A.Networks

I hope to see you at the event.