Enabling your Office 365 Azure AD

Many don’t realise that Office 365 identity is built on top of Azure Active Directory. This means that every Office 365 tenant is using Azure Active Directory. What many also don’t realise is that you can easily access the Azure Active Directory by simply enabling it from your Office 365 Admin console. Here’s how you do this.

image

Login to Office 365 as a global administrator. Navigate to the Office 365 Admin, in my case by selecting the Admin icon from the app launcher.

image

In the lower left of this window, under the Admin section, you should find the Azure AD link as shown above. Select this.

image

You’ll now be taken to a screen like that shown above where you sign up to Azure.

You’ll need to enter your details (email, phone, etc). You’ll also need to specific a mobile phone which a verification code can be sent to.

image

Once all the details are entered and you have complete the verification via mobile phone select the Sign up button.

You’ll notice here that you don’t need to put in any credit card details like you do when you sign up for a free trial. This is because you are getting the free Azure Active Directory Edition only.

image

You see your request begin to process.

image

After a short while you should see a screen like that shown above. You can see that what you have signed up for is Access to Azure Active Directory.

It will take a few minutes to complete the provisioning and you can press the Refresh link to get an update on the status.

image

When processing is complete you’ll see the above screen. Select the Portal link in the top right of the window to proceed.

image

You’ll most likely be prompted to work your way through an introductory tutorial.

image

You should then see the Azure management portal as shown above.

image

You won’t however see all the standard Azure options on left, you’ll only see what is shown above. The main one of interest is Active Directory so select that.

image

You should now see your Active Directory listed. There should only be one, so select the name to drill into its properties.

image

You’ll be taken to the Dashboard. However, here select Users from across the top.

image

You should now see a list of your Office 365 users.

Now you can administer and work with tenant users from Azure or Office 365 (as well as PowerShell in both environments). There is also a whole more configuring that is available for your users from this Azure portal but I’ll cover that in upcoming posts.

So you have now enabled the Free Azure Active Directory Edition that comes as part of every Office 365 subscription. To read more about the different Azure Active Directory Editions see:

https://msdn.microsoft.com/en-us/library/azure/dn532272.aspx

but I can tell you, there is still lots that can be done for free and I’ll cover that in upcoming posts.

New Azure training product coming

I have been working hard on developing an introductory Azure training course that people can download and view in their own time. The tentative course outline is:

1. Introduction to Azure
2. Creating a Virtual machine
3. Creating an Azure availability set
4. Creating an Azure Load Balanced Server set
5. Attaching a disk to an Azure Virtual Machine
6. Creating a custom VM image in Azure
7. Connecting to Azure using PowerShell
8. Creating an Azure Point to Site VPN
9. Azure backups
10. Introduction to Azure SQL
11. Introduction to Azure Web Sites

and more.

The course is aimed at those who have little or no knowledge of Azure and want to get up to speed quickly. It will include a single download package that includes videos, course notes, references and more.

Now, to give me a kick in the pants to get the course out the door as soon as possible I am offering a pre-order special of AU$59 from today until the course is launched. At that point I will be raising the price to at least AU$99.

You can pre-order for the once off price of AU$59 here:

http://www.e-junkie.com/ciaops/product/503070.php

If you have any suggestions for what topics you’d like to see covered please let me know (director@ciaops.com) so I can incorporate it.

So, if you are at all interested in getting up to speed on Azure I urge you to subscribe and give me a hurry up to get the material out!

Advanced List editing in SharePoint Online

Getting large amounts of data quickly into SharePoint lists can be cumbersome unless you use the Quick Edit mode of SharePoint. This tutorial will show you how to place a list into Quick Edit mode and then make changes just like you do using a spreadsheet by navigating the cells.

The tutorial will also show you how to copy and paste from an appropriately formatted spreadsheet in Excel on your desktop directly into a SharePoint list.

Using Quick Edit mode is the best way to work quickly with SharePoint lists and this tutorial will get you started.

Simple controls in SharePoint Online missing

image

Out of the box a SharePoint Online Document Library displays what is known as simple controls just below the Document Library name as highlighted above. These button are typically new, upload, sync, edit, manage and share.

image

However, you may see a situation where they are no longer displayed as shown above.

If you want them back, here’s what you need to do.

The reason they are no displaying is because the current view of the document library is not based on the default view style.

image

You’ll need the rights to change the Document Library, but if you can select the Library tab at the top of the page to reveal the Ribbon Menu.

On the Ribbon Menu locate the Manage Views section, on the left hand side. Then select Modify View as shown above.

image

Scroll down to the bottom of the page that is displayed and open the Style option.

As you can see above, the current style is set to Shaded.

image

Change this to Default and Save the changes.

image

You should once again see the simple controls as shown above. Unfortunately, you may also lose some of the functionality that you desired with the previous style. At this point in time you can have one or the other option but not both.

Introduction to Views in SharePoint Online

Views are a way in SharePoint that you can display information in a different layout. You can have as many views as you want for most items in SharePoint, making it a very flexible way to focus on what is important and avoid distraction.

This tutorial video will show you how to create new views as well as make them the default. You’ll see how to configure views to display different fields and automatically sort, filter and group information.

Views are available in most elements in SharePoint, from Document Libraries to Lists to Calendars and more. They are a key way to ensure that people focus on the right information.

Introduction to Email Alerts in SharePoint

Setting email alerts in SharePoint is a great way to receive notification when something changes. This video will show you how to configure and use such alerts for a Document Library on both the complete Library as well as an individual item.

Email notifications need to used in moderation as it is very easy to become quickly swamped but the frequency of alerts SharePoint send by default. This video will also show you how to customise this frequency to ensure you only get the information you need, when you need it.

Although the video only show the alert configuration process on a Document Library it is possible to configure most elements in SharePoint for email alerts in the same manner.

Used appropriately, email alerts in SharePoint provide an important way to be kept up to date about information you are collaborating on within a team.