CIAOPS Need to Know Webinar–October 2016

And now for something completely different! For the October Need to Know webinar I’m going to try ditching the previous webinar tool and go with good ol’ Skype for Business from Office 365. You can register now via:

October Webinar Registration

I’m also going to try a different time to see whether that works for more people. The details are:

CIAOPS Need to Know Webinar – October 2016
Thursday 20th of October 2016
3pm – 4pm Sydney Time

I will of course record the session and make it available via the CIAOPS Academy.

As for content, well there is a HUGE amount of news from the recent Microsoft Ignite Conference and I’ll be covering the main announcements but for the webinar deep dive session I’m going to look at how to develop a successful SharePoint/OneDrive for Business adoption strategy. You’ll learn real world strategies you can implement to help drive your Office 365 collaboration environment and get people doing more than just uploading files.

There of course will also be open Q and A so make sure you bring your questions for me.

So, I’d encourage you to register and stick with me through some of the bumps as I iron out and automate the new registration process using Skype for Business.

The CIAOPS Need to Know Webinars are free to attend but if you want to receive the recording of the session you need to sign up as a CIAOPS patron (for only USD$10 per month) which you can do here:

https://www.patreon.com/ciaops

or purchase them individually at:

http://www.ciaopsacademy.com/

Also feel free at any stage to email me directly at director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session.

SharePoint details pane

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If you visit somewhere in SharePoint Online and select an item (here a document in a Document Library), as shown above, you can press the little ‘i’ in the top right hand side of the screen, as shown, to reveal the details pane.

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What you might not appreciate is that you can also simply press the letter ‘i’ on your keyboard to achieve the same result.

Once the details pane has been exposed you’ll typically see a preview of that file along with all the information about that item as shown above.

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If you scroll down a little in the details pane you’ll also find a list of recent activity of this specific item as shown.

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If you have no items in the library selected, you will see an aggregate of all the activity in that area (i.e. for every item in that Document Library), as shown above for the Document Library ‘Documents’.

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What you also might not appreciate is that you can re-size the details pane by dragging the left hand side border.

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The great thing is that when you visit another location in SharePoint and again view the details pane, it will display with the same dimensions as you just set.

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And when you return to the original location and view the details pane it will have these new dimensions. Thus, your setting remains ‘sticky’ throughout SharePoint.

These features are available with the modern SharePoint interface but you can always switch back to the ‘classic’ interface at any point in time, for a list or library or whole Team Site if you want. However, I’d encourage you to explore the added functionality the modern SharePoint interface provides. I think that once you start using it, you’ll really like it!

Resizing SharePoint column widths

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One of the new features the modern SharePoint interface now provides is the ability to adjust the width of columns. As you would in a spreadsheet, locate the boundary of a column, click, drag and re-size to the desire width.

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You can from the above, that I have re-sized the initial column width of the above Document Library.

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Unfortunately, from what I can see, that changed column width doesn’t remain if you navigate away from the page. Thus, if you go somewhere else in your Team Site and then return to the original location the column widths are back to the way they were initially.

Hopefully Microsoft will soon add the ability for ‘re-sized’ columns widths to ‘stick’ after any change. However, having the ability to easily adjust column width in SharePoint is great additional functionality that has been missing for a long while.

Windows Explorer and modern SharePoint interface

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One of abilities that I thought Microsoft had removed from the new or ‘modern’ SharePoint interface was the ability to open a document library using the Windows Explorer file manager. Turns out that feature is still available as you can see from the above image.

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You’ll find View in File Explorer option in the top right of a Document Library under the All Documents option. However, as with the previous Open in Explorer option, it is only available if you are using Internet Explorer. The reason it doesn’t appear in other browsers is because it uses an Active X control.

When you select the option a new tab will open in a browser and you’ll see the ‘classic’ interface.

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A few moments later the Document Library will open in Windows Explorer as you can see above. You can now drag and drop files directly into the library using Windows Explorer as you could previously.

So the ‘trick’ to opening a Document Library with Windows Explorer using the new SharePoint interface is to once again use Internet Explorer and then select View in File Explorer from the All Documents option in the top right of the library.

Anonymise Office 365 report information

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Office 365 has recently added a huge number of detailed reports you can access from the Office 365 Admin portal. You not only get graphical information over time but you also get detailed user information as you can see above from an email activity report.

However, let’s say that you want to see the trend of this information without the specific user details. That is, we want to see the information but we don’t want to see which individual user this applies to. Can we anonymise the reports?

With Office 365 you sure can. Here’s how.

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Go to the Settings option in your Office 365 Admin console.

Select Services & add-ins from the menu that appears as shown above.

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Scroll down the screen until you locate the Reports option and select that.

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Turn On the option to anonymise the data at the top of the screen and then select Save.

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You’ll see the message confirming this change and also letting you know that it may take a few minutes for the anonymised data to flow through to the admin reports.

Select Close to continue.

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After a short while, if you again look at the details of the Office 365 reports you’ll see that users now appear as simply a random string. Now someone can view the reports without resorting to finger pointing!

Need to Know Podcast–Episode 115

Newly crowned Microsoft MVP and I speak with MVP Grant Paisley about Power BI. Grant shares with us his insight into this Microsoft tool that can be used to analyse just about any sorts of data to give you a visual dashboard of information quickly and easily We also cover the latest updates from the Microsoft Ignite conference and all the changes that are happening in the Microsoft cloud.

You can listen to this episode directly at:

http://ciaops.podbean.com/e/need-to-know-podcast-episode-115/

or subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

also now on Soundcloud at:

https://soundcloud.com/marcy-marc-2/episode-115-grant-paisley

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

@angrykoala– Grant Paisley

@marckean – Marc Kean

@directorcia – Robert Crane

Angry Koala

Microsoft Power BI

Corey Sanders at Ignite

Bulk Ignite session downloader 1

Bulk Ignite session downloader 2

Microsoft Ignite

Microsoft Ignite on demand

Microsoft Ignite YouTube channel

Introducing the Office 365 launcher

Microsoft Staff Hub for deskless workers

New OneDrive Preview sync client

OneDrive announcements