An example of Level 1 tech support with Copilot

A while ago I did a video of using AI for tech support. You can find that here:

https://www.youtube.com/watch?v=Q3Y-8AzE2bw 

The major component that enabled this was ‘computer vision’ i.e. the ability of Ai to see the screen. Here is another personal example of using ‘AI vision’ to solve technical issues.

Upon returning late to my home office I found I had no internet. Damm! ISP failure I thought. I did the basics and reset my modem and then resigned myself to waiting until the ISP brought things back online.

I was a bit concerned about the connectivity because after about 30 minutes it hadn’t come back up. Unusual, I thought. After tethering my phone to allow temporary Internet access I check my UniFi console which showed me my home office had been offline for many hours. Now that was very, very unusual and indicated that the problem was more about my equipment than a fault with the ISP. So I started doing some more rigorous testing.

After getting down under my desk and cleaning all the dusk away I discovered my Ubiquiti USG (firewall/security) device didn’t seem to be working correctly. I powered it off and on, but now joy. I also noticed a regular soft ‘chirping’ noise and the console port was flashing.

A dead USG would be a major pain because I had to present my Copilot Flight School via Teams the following day.

My USG device has been superseded so I used Copilot to find me a suitable replacement model. I then check the unit on Amazon to see how quickly it could be delivered. The replacement is here:

https://www.amazon.com.au/Ubiquiti-UniFi-Cloud-Gateway-Ultra/dp/B0D8PSW2BZ/

delivery would be in about a week to my door. Handy, but not enough to save my bacon for tomorrow’s training.

I then went back to Copilot with the symptoms and this is what it told me:

A flashing light on the Console port of a Ubiquiti USG is a classic “cry for help” from the hardware. It almost always points to a specific hardware failure rather than a software crash.

In most cases, it does not mean the main chip is dead, but it does mean the gateway cannot boot. Here is what that flashing light typically signifies:

1. The Power Supply Failure (90% of cases)

The most common cause of a flashing console light is a failing power brick. The capacitors inside the small black power adapter often wear out after 3–5 years. They can still provide enough power to blink an LED, but not enough “juice” to actually boot the internal processor.

The Symptom: You might also hear a very faint “chirping” or “clicking” sound coming from the USG or the power brick itself, synchronized with the flashing light.

The Fix: Find any 12V DC power adapter (at least 1.0A or higher, like 2.0A) with the same barrel plug size. Many people find that an old external hard drive or router power brick fixes the USG instantly.

Ok, so the power supply on the USG device has failed. It also have me this video of pretty much exactly the same issue i was having as confirmation to me that it was the same problem and what was needed to fix it!

https://youtu.be/toOxcrW9XzA

Luckily, right next to the USG device I had an very old USB hard disk, with an external power supply, that looked like it could do the job.

I look the above photo, provided it to Copilot and asked whether this woulr work with the USG. Here is what I got back:

Yes, that power adapter is perfectly suitable for your Ubiquiti USG.

Based on the photo you provided, the specifications match exactly what the USG needs to function correctly—and it may even be better than the original.

Why this adapter is a good match:

Voltage (12V): It matches the USG’s required 12V DC exactly.

Amperage (1.5A): The original USG power brick was only 1.0A. This 1.5A adapter provides more “room” for the device to draw power, which often prevents the common power-failure issues seen with the original bricks.

Polarity (Center Positive): The diagram on the label (the line pointing to the center of the circle with a +) matches the center-positive requirement of the USG.

Plug Type: This appears to be a standard 5.5mm x 2.1mm barrel jack, which is the correct physical fit for the USG power port.

How to test it:

Unplug your old power adapter from the USG.

Plug this “Von” adapter into the wall and then into the USG.

Watch the lights: If the power supply was the problem, the console light should stop flashing, and the main square light on top of the USG should eventually turn solid white (booting) or solid blue (connected).

Safety Note: While this adapter is electrically compatible, always ensure it remains in a well-ventilated area, as these smaller “wall wart” adapters can get warm during constant use.

Would you like me to walk you through what to do if the lights still don’t turn solid after swapping the power brick?

It was able to read and verify the specifications of this power supply, based on my photo, and check to see whether it would be suitable and guess what? It was! I used this power supply and my USG can right back up and my Internet was restored. Amazing! All of this at 11pm at night without the need to buy and ship or replacement or talking to anyone!



I also saw the above image floating around my socials and thought that it was interesting to see the impact that Ai is having on technical forums like Stack Overflow and probably every other technical forum out there. My own experience, with all the forums I work with mirrors this, AI is changing the game for anything that relies on expertise. As the Internet democratised and commoditise communication so AI will do the same for expertise it seems!

We now live in a world where I can use AI at anytime of the day, give it a photo of my issue and have it solve it for me with to your delivery by Amazon of any replacement equipment required. Let’s hope your business doesn’t depend on things that have already been superseded!

Flight School: Mastering Copilot for IT Pros–On demand

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My 10 hour virtual training is now available on demand from:

https://directorcia.gumroad.com/l/mccpitpro

Turn Microsoft Copilot from “nice to have” into a practical, revenue‑driving capability. Flight School: Mastering Copilot for IT Pros is an immersive, live online program designed for IT professionals and MSPs, delivered over a focused cohort so you get hands‑on practice, real examples, and repeatable patterns you can apply the same day. It runs as a multi‑day virtual training specifically crafted for IT Pros and Managed Service Providers, with a strong emphasis on practical usage and adoption in Microsoft 365 environments.

What sets this course apart: every session is built around real Microsoft 365 tenant scenarios—security, governance, AI agent workflows, and user adoption—so you leave with a simple, repeatable framework, not just theory.


Who this course is for

  • IT administrators, solution architects, and consultants rolling out Copilot across Microsoft 365 tenants.

  • MSP owners and engineers building Copilot-powered offerings for SMB customers.

  • Technology leaders responsible for security, compliance, and change management in Microsoft 365.


What you’ll learn (outcomes)

By the end of Flight School you will be able to:

  • Explain the practical AI stack for Microsoft 365—data → security → search → identity/licensing → Copilot/agents—and use it to make sound, risk‑aware implementation decisions.

  • Harden your tenant for AI by aligning service‑level and item‑level security, data labelling, and DLP so Copilot respects access boundaries.

  • Use Copilot Chat effectively (history, memory, attaching files from OneDrive/SharePoint) and apply prompt books and prompt engineering techniques that non‑technical users can follow.

  • Leverage advanced Copilot agents (Researcher, Analyst), Notebooks, Admin Copilot, and SharePoint/Channel agents to automate research, reporting, and routine admin work.

  • Design an adoption plan for SMB tenants: licensing choices, enablement, tips for Teams/Outlook/SharePoint usage, and how to package Copilot services in an MSP offering.


Course format & inclusions

  • Instructor‑led online cohort (multi‑day) with focused, practical sessions.

  • Session recordings and downloadable resources so you never miss a step.

  • Hands‑on demonstrations using Microsoft 365 tenants, showing exactly how to configure, test, and measure results.

  • Recommended setup: a Microsoft 365 Copilot–enabled tenant is ideal to follow along with internal data scenarios (emails, files, Teams, SharePoint).


Program snapshot (sample sessions)

  • Session 1 – The AI Stack for Microsoft 365
    Foundations of the AI stack, security posture, governance, search, licensing, identity, and how Copilot fits.

  • Session 2 – Copilot Chat, Memory & Prompt Books
    Practical workflows, attaching tenant data, creating re‑usable prompt books, and using Loop for collaborative artefacts.

  • Session 3 – Security, Compliance & Internal Data
    Item‑level protection, data labelling, DLP, safe access to internal content, and when to choose paid Copilot capabilities.

  • Session 4 – Notebooks & Agents
    Researcher and Analyst agents, Admin Copilot, SharePoint and Channel agents in Teams, and automation patterns you can adopt immediately.

Cohorts are delivered as a structured multi‑day virtual training for IT Professionals and MSPs—clear, practical, and built for real‑world use.


Why learn with CIAOPS

Flight School sessions are delivered by Robert Crane, a long‑time Microsoft 365 educator and the principal behind CIAOPS, who routinely leads live community sessions and training across Microsoft 365 and Copilot.

Some feedback received so far from attendees:

I’ve just completed a five‑day Copilot course, and I can honestly say it has been a game‑changer for the way I work. Over the week, Rob shared an incredible range of practical tools, tips, and resources that will not only help me boost productivity but also streamline my daily tasks with best‑practice approaches.
What impressed me most was how immediately applicable everything was. I’m already seeing how these new skills will dramatically reduce the amount of time I spend sitting in front of a computer entering data—freeing me up to focus on higher‑value work. The sessions were clear, insightful, and genuinely empowering.
A huge thank you to Rob for delivering such a valuable and engaging program. I’d highly recommend this course to anyone looking to work smarter, not harder.

Rob’s training is well worth the investment not only from a $ perspective, but from the time invested. Over the course of 5 days I’ve been able to glean a huge amount of things that I “thought I knew” and use them better. Can’t wait to review the recordings to see what else I can do. Thanks Rob.

New publication–Copilot Deployment Playbook for MSPs

blog

https://directorcia.gumroad.com/l/mspdeplotpb

Copilot Deployment Playbook for SMB Clients – MSP Guide

Introducing the Deployment Playbook for SMB Clients – your ultimate guide to successfully rolling out Microsoft 365 Copilot for small and medium-sized businesses. This comprehensive playbook is designed specifically for Managed Service Providers (MSPs) and IT professionals, offering a step-by-step approach to ensure a seamless and effective deployment.

Why You Need This Playbook:
  • Expert Guidance: Navigate the complexities of deploying Microsoft 365 Copilot with ease. Our playbook provides detailed instructions on licensing, technical setup, data preparation, user onboarding, and post-pilot evaluation

  • Maximize ROI: Learn how to demonstrate tangible value with a small-scale Copilot deployment, ensuring your clients see the benefits and are ready for a broader rollout

  • Security and Compliance: Ensure that Copilot respects existing Microsoft 365 policies and data access controls, protecting sensitive information while delivering value

  • User Training and Support: Equip your clients with the knowledge and tools they need to make the most of Copilot, from pilot user training to measuring success

Key Features:
  • Licensing Procurement & Setup: Ensure your clients have the correct licenses and understand the costs and commitments involved

  • Tenant Configuration: Enable and configure all required tenant settings so that Copilot can function correctly and securely within the client’s Microsoft 365 environment

  • Grounding Data Preparation: Load and organize the client’s content and knowledge to ensure meaningful, organization-specific answers from Copilot

  • Pilot Group Selection & Onboarding: Choose a small, representative group of users to participate in the pilot, assign them the Copilot licenses, and ensure they have everything needed to start using Copilot

  • Pilot Execution: Monitor, support, and iterate during the pilot run to ensure engagement and gather insights on how Copilot is being used

  • Evaluation & Reporting: Conclude the pilot with a comprehensive evaluation of results and prepare a pilot report that summarizes usage, user feedback, and the value achieved

Benefits:
  • Increase Efficiency: Help your clients streamline their workflows and improve productivity with Microsoft 365 Copilot.

  • Enhance Customer Engagement: Provide your clients with the tools they need to better manage customer interactions and improve their digital presence.

  • Stay Ahead of the Curve: Position yourself as a forward-thinking MSP by offering cutting-edge AI solutions to your clients.

Don’t miss out on the opportunity to elevate your services and deliver exceptional value to your clients. Purchase the Deployment Playbook for SMB Clients today and take the first step towards a successful Microsoft 365 Copilot deployment.

See all the titles available at – https://directorcia.gumroad.com/

CIA Brief 20260112

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Microsoft OneDrive, a year in review: AI-powered file management and smarter collaboration –

https://techcommunity.microsoft.com/blog/microsoft365insiderblog/microsoft-onedrive-a-year-in-revie…

Add links to text faster in Word –

https://techcommunity.microsoft.com/blog/microsoft365insiderblog/add-links-to-text-faster-in-word/4…

Determine Defender for Endpoint offboarding state of Windows machines using PowerShell –

https://techcommunity.microsoft.com/blog/coreinfrastructureandsecurityblog/determine-defender-for-e…

From awareness to action: Building a security-first culture for the agentic AI era –

https://www.microsoft.com/en-us/microsoft-cloud/blog/2025/12/10/from-awareness-to-action-building-a…

Always‑on Diagnostics for Purview Endpoint DLP: Effortless, Zero‑Friction troubleshooting for admins –

https://techcommunity.microsoft.com/blog/microsoft-security-blog/always%E2%80%91on-diagnostics-for-…

Explore the latest Microsoft Incident Response proactive services for enhanced resilience –

https://www.microsoft.com/en-us/security/blog/2026/01/07/explore-the-latest-microsoft-incident-resp…

Exchange Online canceling the Mailbox External Recipient Rate Limit –

https://techcommunity.microsoft.com/blog/exchange/exchange-online-canceling-the-mailbox-external-re…

Introducing the Microsoft Defender Experts Suite: Elevate your security with expert-led services –

https://www.microsoft.com/en-us/security/blog/2026/01/06/introducing-the-microsoft-defender-experts…

Phishing actors exploit complex routing and misconfigurations to spoof domains –

https://www.microsoft.com/en-us/security/blog/2026/01/06/phishing-actors-exploit-complex-routing-an…

Announcing public preview: Uncovering hidden threats with the Dynamic Threat Detection Agent –

https://techcommunity.microsoft.com/blog/microsoftthreatprotectionblog/announcing-public-preview-un…

After hours

Dawn of Cyberwarfare | Full Award-Winning Documentary – https://www.youtube.com/watch?v=BIEOB2jIr_o

Editorial

If you found this valuable, the I’d appreciate a ‘like’ or perhaps a donation at https://ko-fi.com/ciaops. This helps me know that people enjoy what I have created and provides resources to allow me to create more content. If you have any feedback or suggestions around this, I’m all ears. You can also find me via email director@ciaops.com and on X (Twitter) at https://www.twitter.com/directorcia.

If you want to be part of a dedicated Microsoft Cloud community with information and interactions daily, then consider becoming a CIAOPS Patron – www.ciaopspatron.com.

Watch out for the next CIA Brief next week

Microsoft 365 Copilot for Small Business: Licensing Explained

In this video, we’ll walking you through exactly how your small or mid-sized business can navigate the new world of Microsoft 365 Copilot licensing. If you’ve been wondering how to bring generative AI into your daily workflow without overspending, I’ve got you covered.

We’ll start by breaking down the two main entry points: the free Copilot Chat and the full Microsoft 365 Copilot paid add-on. I’ll show you how Copilot Chat acts as a secure, enterprise-grade assistant that can brainstorm and summarise documents right from your web app or Teams.

If you’re ready for deeper integration, we’ll dive into what you get for the $30 USD per user monthly fee, including how it works directly inside Word, Excel, PowerPoint, and Outlook. You’ll see how the paid version leverages your internal emails, files, and meetings to provide contextual help that the free version simply can’t match.

We’ll also cover:

• How to assign licenses to specific “power users” to save costs.

• The advanced features in Excel like natural language querying and Python analysis.

• How Teams users can get real-time meeting summaries and action items.

• Important security and permission protocols that ensure your sensitive data stays protected.

• Step-by-step advice on how to pilot and scale these tools within your organisation.

Whether you are just starting to experiment or are ready for a full rollout, this guide will help you ensure a smooth and secure AI transformation for your business.

New publication available

blog

https://directorcia.gumroad.com/l/copilotequiv

Mapping “ChatGPT Capabilities” to Microsoft 365 Copilot  Equivalents

Unlock the Power of AI Productivity: Mapping ChatGPT Capabilities to Microsoft 365 Copilot

Are you a small business owner or professional eager to harness the full potential of AI in your daily workflow? This essential guide demystifies the differences and synergies between ChatGPT and Microsoft 365 Copilot, showing you how to achieve every productivity hack with enterprise-ready tools you already own.

What’s Inside:

  • Feature-by-Feature Comparisons: Discover how ChatGPT’s most popular features—custom instructions, persistent memory, voice and vision modes, data analysis, and more—map directly to Microsoft 365 Copilot’s built-in capabilities across Word, Excel, Outlook, Teams, and PowerPoint.

  • Practical Guidance: Step-by-step instructions make it easy for non-technical users to enable and master Copilot, with troubleshooting tips and real-world examples.

  • Security & Privacy Insights: Learn why Copilot’s integration with your Microsoft 365 environment offers superior data protection and compliance for business users.

  • Comprehensive Tables & Visuals: Instantly see which Copilot features match your favorite ChatGPT tricks, with clear notes on licensing, differences, and best practices.

  • Extend & Automate: Explore how plugins, connectors, and Power Platform automations let you customize Copilot for your unique business needs—no coding required.

Why Buy This Guide?

  • Save Time: Stop searching for answers—find out exactly how to use Copilot to draft documents, analyze data, manage emails, schedule meetings, and more.

  • Boost Productivity: Leverage AI to automate routine tasks, generate insights, and collaborate smarter—directly within the Microsoft 365 apps you use every day.

  • Stay Secure: Make informed decisions about AI adoption with clear explanations of privacy, licensing, and compliance.

  • Future-Proof Your Workflow: Get ahead of the curve with up-to-date information on Copilot’s evolving features, plugin ecosystem, and integration roadmap.

Whether you’re new to AI or a seasoned tech enthusiast, this publication is your roadmap to mastering Microsoft 365 Copilot and transforming the way you work.

See all the titles available at – https://directorcia.gumroad.com/

CIAOPS Need to Know Microsoft 365 Webinar – January

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Now in our tenth year!

Join me for the free monthly CIAOPS Need to Know webinar. Along with all the Microsoft Cloud news we’ll be taking a look at Vibe coding.

Shortly after registering you should receive an automated email from Microsoft Teams confirming your registration, including all the event details as well as a calendar invite.

You can register for the regular monthly webinar here:

January Registrations

(If you are having issues with the above link copy and paste – https://bit.ly/n2k2601 )

The details are:

CIAOPS Need to Know Webinar – January 2026
Friday 30th of January 2026
11.00am – 12.00am Sydney Time

All sessions are recorded and posted to the CIAOPS Youtube channel.

Also feel free at any stage to email me directly via director@ciaops.com with your webinar topic suggestions.

I’d also appreciate you sharing information about this webinar with anyone you feel may benefit from the session and I look forward to seeing you there.

CIAOPS AI Dojo 008

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What’s the session about?

This month we will be focusing on new Copilot features and updates as well as optimising AI for Small Business.

Who should attend?

This session is perfect for:

  • IT administrators and support staff
  • Business owners
  • People looking to get more done with Microsoft 365
  • Anyone looking to automate their daily grind

Save the Date

Date: Friday the 30th of January 2026

Time: 9:30 AM Sydney AU time

Location: Online (link will be provided upon registration)

Cost: $80 per attendee (free for Dojo subscribers)

Register Now