Sunday, August 20, 2017

Document co-authoring with SharePoint Online

A very common question people ask when they use SharePoint Online or OneDrive for Business is whether multiple people can work on the document simultaneously, and the answer is yes provided they are Office documents.

Since back in 2010, SharePoint and Office have allowed users to edit documents together. Each iteration of the products has made this co-authoring more and more seamless, till today you simply don’t worry about it at all.

As my video tutorial demonstrates, you can simply start editing a file, in the browser or on the desktop, and immediately you’ll be able to work on it, even if there are others already there. You’ll see other people editing the document as you do as well be able to chat with them if you want.

Of course, for the times when you need to work exclusively on a document you can “check out” the document, preventing others from editing until you “check in” the document again.

So not only does SharePoint Online provide co-authoring ability natively, it also supports the basics of document management right out of the box. These are just some of the reasons why it is superior to traditional file shares.

For more information on working on document together in Office 365 see:

Document collaboration and co-authoring