Tuesday, August 29, 2017

Need to Know podcast–Episode 162

This week, for a change, no Marc Kean! We fill in the time talking about Office 365 development with MVP Ashish Trivedi. I still do the latest Office 365 and Azure news for you, which kinda makes me wonder why we need Marc? Just kidding, he'll be back soon with a boatload of stories I'm sure. Till then, tune for the latest updates from the Microsoft Cloud

Take a listen and let us know what you think -feedback@needtoknow.cloud

You can listen directly to this episode at:

https://ciaops.podbean.com/e/episode-162-ashish-trivedi/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

@dierctorcia

@_AshishTrivedi

Office Dev Point
Dev Program to get free tenant
Github for samples on office dev
Github for Microsoft Graph API
Github for SharePoint

Chrome Win 10/Azute AD SSO Extension

New message enhancements in Yammer

Microsoft Flow connections

Plan backup and disaster recovery for IaaS disks

Avoid accidential removal of Azure resources

A holistic approach to datacenters

This episode is brought to you buy:


Friday, August 25, 2017

Using Microsoft Teams to keep up to date

I wrote an article a while back about

Using Office 365 to stay up to date

That article focused on the functionality provided by Office 365 Groups. Of course, you can solve the same challenge multiple ways in Office 365. So here’s how you can do something similar but this time using Microsoft Teams.

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I already have a Marketing Team as you can see, so what I do is select the ellipse (three dots) to the right of that and from the menu that appears I select Add channel.

My suggestion would be to create an individual channel for each source of information. This allows you to not only group incoming information on that topic together but also start grouping additional resources around that like files and plans if you choose.

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I give the new channel a name a description and select Add.

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Once the channel has successfully been created, I select the ellipse for this new channel and then Connectors from the menu that appears.

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Locate the RSS option and select Configure.

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Enter in all the details as per the previous article for this feed and select Save.

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You should now see the feed information appear in the conversations tab as shown above. The big benefit here is that everyone in the marketing team can not only see the information but they can also comments and provide additional feedback on the item, all in one central location. This gives this item far more value that if everyone just consumed it on their own.

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Another great option about having a single channel for these communications is that we can also connect other information sources, like Twitter.

To add the Microsoft Australia Partner Twitter account to this same channel, I firstly get the address of the Twitter account, which in this case is:

https://twitter.com/msau_partner

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I repeat the above process and add a connector to my channel, however this time instead of select RSS I select the Twitter connector as shown above.

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You’ll need to provide a valid Twitter account to authorise access to the feed, so Log in if you need to.

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Configure the Twitter feed as desired. You can see I can elect to follow a Twitter account and/or a specific hashtag as well.

Once this is all configured, simply save the options.

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You should again see confirmation of the configuration in the channel conversations.

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Now the information from Twitter also ends up in the channel and you can potentially also take actions from the cards that are presented depending on how you configured the connector.

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Another great benefit of feeding information into Office 365 Groups and Teams is that there is a mobile app available on just about every platform for these two services. Thus, no matter whether people are on the road or at their desks they can see and contribute to conversation around the news as it arrives.

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As I mentioned, even though I am a team of one, I have configured a lot of news sources to be delivered to me in the manner. I also use other aspects of the Microsoft Teams that was created, such as the SharePoint Team Site, for managing my scheduled tweets as I have detailed previously here:

Sending recurring tweets using Microsoft Flow

and

Using Microsoft Flow for event confirmations

So even as a team of one, Office 365 helps me manage and be more effectively with my marketing. Imagine the benefits when you start scaling this out to larger teams.

If you now move beyond just marketing you can hopefully see the benefits things like Office 365 connectors can provide you. You could use them to stay up to date with patches, security alerts, and so on. The use cases are pretty endless.

Office 365 provides a very extensive toolbox to allow your business to be more effective. Where could you use it to improve your business?

Tuesday, August 22, 2017

August Webinar Resources

Another month, another webinar done. You can download the slides from:

https://www.slideshare.net/directorcia/need-to-know-webinar-august-2017

If you are not a CIAOPS patron you want to view or download a full copy of the video from the session you can do so here:

http://www.ciaopsacademy.com/p/august-2017-need-to-know-webinar/

We took a stroll through SharePoint Communications sites. What they are, how to create and edit them. Thanks everyone for attending

you can also now get access to all webinars via:

http://ciaops-academy.teachable.com/courses/need-to-know-webinars

for a nominal fee.

See you next month.

Monday, August 21, 2017

Need to Know podcast–Episode 161

Marc and I and both back at our desks for this round of updates from the Microsoft Cloud. Not a huge amount of things happening but we expect there to soon be with Microsoft Ignite not far away. So listen in for the latest Office 365 and Azure news for this week.

Take a listen and let us know what you think -feedback@needtoknow.cloud

You can listen to this episode directly at:

https://ciaops.podbean.com/e/episode-161-were-back/

Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

@marckean

@directorcia

Azure news from Marc

Office 365 Groups expiration

New updates to OneDrive for iOS app

Improved Azure log analytics

New Azure regions in Canberra AU

Azure just in time VM access

This episode brought to you by:

Sunday, August 20, 2017

Document co-authoring with SharePoint Online

A very common question people ask when they use SharePoint Online or OneDrive for Business is whether multiple people can work on the document simultaneously, and the answer is yes provided they are Office documents.

Since back in 2010, SharePoint and Office have allowed users to edit documents together. Each iteration of the products has made this co-authoring more and more seamless, till today you simply don’t worry about it at all.

As my video tutorial demonstrates, you can simply start editing a file, in the browser or on the desktop, and immediately you’ll be able to work on it, even if there are others already there. You’ll see other people editing the document as you do as well be able to chat with them if you want.

Of course, for the times when you need to work exclusively on a document you can “check out” the document, preventing others from editing until you “check in” the document again.

So not only does SharePoint Online provide co-authoring ability natively, it also supports the basics of document management right out of the box. These are just some of the reasons why it is superior to traditional file shares.

For more information on working on document together in Office 365 see:

Document collaboration and co-authoring

Friday, August 18, 2017

Basics of working with Document Libraries

Thought it was about time to update my video on the basics of using SharePoint Online Document Libraries. The main changes in twelve months have been the new sharing dialogs as well as the details and filter panes.

This should give you a good starting point when it comes to using Document Libraries which a core place to store information in Office 365.

Using Office 365 to stay up to date

Here’s a way that I specifically use Office 365 to keep up to date with partner news from Microsoft.

As I have mentioned here previously, I have created an Office 365 Group in my tenant called ‘Marketing’. That gives me a range of services including a SharePoint Team Site, an email list, a plan and more. What it also gives me is a range of “connectors”.

What are connectors you may ask? They are basically a way for you to consume information from services outside the Office 365 Group. These services can be other Office 365 Services BUT they can also be third party services like Twitter, Facebook, etc.

The aim of the game here is ensure that I receive regular information from the Microsoft Australia Partner Blog which you can find here:

https://blogs.msdn.microsoft.com/auspartners

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You’ll notice that it does have a few follow options:

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In this case, I want to get an RSS feed so I obtain the URL for that which is:

https://blogs.msdn.microsoft.com/auspartners/feed/

I now head over to my existing Office 365 Marketing Group and look for the connectors option.

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You’ll find these over in the top right.

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Here you’ll find heaps and heaps of different services you can connect to. I’ll select the RSS option via the appropriate Add button.

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I’ll now simply complete the fields using the information I obtained previously from the actual site. I’ll also elect to only receive a daily digest update.

When complete, I select Save.

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I receive an email confirming the connector has been set up correctly.

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and I get my first digest summary. How easy was that?

Now because the information is being sent to an Office 365 I can have multiple members of that group who receive the same digest without them having to do anything.

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We can even discuss this information directly in the Office 365 Group as you see above.

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Now anyone in the group can search that whole Office 365 Group quickly and easily for information that is feeding in there from places like the source web site I just set up.

As you can see from the screen shots, I feed quite a few services into my Office 365 marketing group. Everything from Twitter, to Facebook, Mailchimp and now the Microsoft Partner Network blog site. Best of all? I did with a few clicks using the power of Office 365. Even better, I have even more services as part of this Office 365 Group I can call on (such as a SharePoint Team Site) to automate my marketing even further.

Thursday, August 17, 2017

Digital Workplace Conference

Interested in learning about how to transform your business with the latest digital tools? if so, then there is no better place the the Digital Workplace Conference held in Sydney next week. I’ll certainly be going along to learn about the latest technology from some of the brightest minds in the industry.

I also have access to a special $100 discount code for the full 2 day event that you can use if you want to attend. Simply contact me (director@ciaops.com) and I’ll let you know all the details.

If you are going I hope we can catch up so please reach out and let me know when we can meet up.

Wednesday, August 16, 2017

Re-indexing a SharePoint Online Document Library

Ok, so let’s say that for some reason you have a document in a SharePoint Online Team Site that aren’t being shown in search. One option you can try is to re-index the Document Library. Here’s how.

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Start by navigating to the Document Library you wish to re-index. Select the COG in the top right hand corner.

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From the menu that appears, select Library Settings.

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Under the first column, General Settings, select Advanced Settings.

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Scroll down the page that appears until you locate the Reindex Document Library button and select it.

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You should now see the above dialog window. Select the Reindex Document Library.

Your Document Library will now be reindexed completely during the next indexing process at the back end of SharePoint Online. This process may take 15 – 20 minutes to full complete so be patient.

After that time period has elapsed, see whether your information is now available in search.

Friday, August 11, 2017

Some suggested Office 365 Settings changes

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I have just noticed there seems to be some additional settings in Office 365 for the user environment. If you select the COG in the top right of your Office 365 portal you will see the menu displayed above. What I didn’t previously remember was the Notifications and Language and time zone options that I now see.

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You can now go into the Notifications area and disable those web based alerts, which I must admit I personally found detracted from my productivity when I was working in the browser.

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At the bottom you’ll find an option to set your location and country formats.

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Now that I have set this to Australia I’ll have to see whether it fixes a few places in Office 365 I’ve be struggling to change from the US date format (like in Planner). If it does, I’ll do a follow up article but for now, disabling is web based notifications is enough to calm my Chi.

New Outlook Web beta hits Office 365

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As expected the new Outlook Web beta is hitting Office 365 tenants like mine as you can see above.

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I am assuming this is only rolling out to those on first release.

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I’ve opted into the beta and will report back on what I find.

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However, if you are on first release within your Office 365 tenant, expect to soon be offered the option to join the beta.

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Updating Communication sites subsites home pages

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The new SharePoint Communication Sites are great and are going to be really helpful for people wanting to create a ‘cool intranet’ (you wouldn’t believe how many times I get asked this. So, what’s cool again? Is my response).

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However, one of the current issues I came across when you want to create subsites from the root of a new Communication Site is that these subsites don’t have a similar look and feel by default. In fact they have the ‘classic’ appearance as you can see above.

That can be a bit jarring because you kind of expect everything from the root down to be all modern. However, swapping the default ‘classic’ homepage to a ‘modern’ page isn’t too hard. Here’s how to do it.

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Once you have created the subsite from the root Communications Site locate the Pages option from the Quick Launch menu on the left of the new subsite and select it.

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This will take you to the location where SharePoint keeps all the Site Pages. The current homepage for the site is the one called home.aspx.

Now select the New menu option at the the top of the page.

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From the menu that appears select Site Page.

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You’ll then be taken to a new ‘modern’ page that you can edit to make it display the way you want. Be default, the actual name of the page will be the name you use in the heading.

When you have completed working on the page Save and Publish it as you would normally.

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You should be returned to the list of pages and you should now see a new one as shown above. In this case it is called finance.aspx.

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Select the new file just created by placing a check mark to the left of the file name and then from the menu that appears across the top select the ellipse (three dots). From the menu that appears, select Make homepage. The same option is also available if you right mouse click on the file.

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If you now navigate to the homepage of the subsite you should see the page you just created.

You have now successfully replaced the default ‘classic’ style homepage with ‘modern’ version that is more in keeping with the look and feel of Communications Sites.

Need to Know podcast–Episode 160

We are back with more Office 365 and Azure news as well updates on what both of us have been doing lately. Marc's been giving people PowerShell training while I've been doing Azure presentations and workshops. That has however not prevented us collecting the most important news on the Microsoft Cloud and once again presenting to you with a dash of humour and sarcasm. Count the animal noises in this episode!

Take a listen and let us know what you think -feedback@needtoknow.cloud

You can listen to this episode directly at:

https://ciaops.podbean.com/e/episode-160-undisclosed-location/


Subscribe via iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send us any feedback or suggestions you may have for the show.

Resources

@marckean

@directorcia

Azure news from Marc

Office 365 group expiry

Possible Findtime replacement

PowerShell browser

OneDrive turns 10

Outlook.com beta

New Outlook add in for Microsoft Teams

Become a CIAOPS Patron

This episode is brought to you by: