Tuesday, April 26, 2016

Office 365 for SMB Deep Dive training in Sydney

I’m running a full day Office 365 Deep Dive course covering the technical and business aspects of Office 365 (i.e. how to use and successfully sell O365) hosted at Microsoft North Ryde.

It is specifically aimed at SMB resellers and helping them not only understand the product but also how they can build repeatable solutions they can provide to customers and prospects.

This is a free full day session on the 2nd and/or the 16th of May.

You can register for both events here:

Register Now

If you have any questions let me know.

I hope to see you there on the day

Monday, April 25, 2016

Need to Know Podcast–Episode 101

Marc and I catch up on all the latest Azure and Office 365 news. We talk about the new Azure Resource Policy as well as the latest changes to the Office 365 interface. We also spend some time chatting about security and the best hardware device to get. THis one’s a little bit random, so enjoy the ride.

As always don't forget to send us you questions and feedback as well as leaving review to help grow our audience. We appreciate you taking the time to listen.

or can listen to this episode at:

http://ciaops.podbean.com/e/episode-101-cloud-news/

or subscribe to this and all episodes in iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send me anyfeedback or suggestions you may have for the show.

Resources

Marc Kean - @marckean

Robert Crane - @directorcia

Custom SSO through Azure AD

Azure Resource Policy

New Office 365 login screen

New Office 365 admin center look and feel

Office 365 B2B sharing

Lastpass

Office 365 customer lockbox

Project Madeira

We shall remember them.

Most Aussies and Kiwis will wake up today in a warm bed, surrounded by loved ones. Most will enjoy a holiday where they can kick back and take it easy.

However, 101 years ago a group of citizen soldiers from Australia and New Zealand (as well as other nationalities) conducted an amphibious invasion of Turkish soil on the Gallipoli peninsula in an ultimately futile attempt to break the stalemate of defensive warfare on the Western Front during the First World War.

It was the first appearance of these ANZAC troops on the world stage and they took it to with the enthusiasm of a new comer. Unfortunately, their greatest advance was on that first day against surprised Turkish troop who quickly rallied, thanks to inspired leadership, and contained the invasion to isolated areas along the coast.  

Over the next nine months, each side made little headway and the engagement descended into stalemate that only ended with the withdrawal of Allied troops in December 1915. After 4.10am on December 20th 1915 no ANZAC troops remained on Gallipoli, they had however lost over 10,000 killed and 20,000 wounded. Their dogged determination had won the Australian 9 Victoria Crosses, the highest order of valour the military had to offer.

But the fighting for the ANZACs wasn’t over. Far from it, they were transferred to meat grinder that was the Western Front were they once again distinguished themselves in engagement after engagement. This gallantry came at significant cost with over 200,000 being causalities by the end of the war. In the 4 years of War approximately 416,809 had joined up and of these 313,814 had embarked for duty overseas. 65% of these were killed or wounded compared to 51% for Britain, 50% for Canada and 59% for New Zealand. Nearly 40% of all Australian males 18 - 44 voluntarily enlisted. One in five or 63,163 died on active service during the war.

The remembrance we have for the anniversary of Gallipoli needs to be seen for what it is, a beginning, not an end. Gallipoli was not the only the sacrifice made by these men (and some women). We need to remember the terrible battles of Fromelles were casualties amounted to over 5,500 in one night!

 

We need to remember the hell of Pozières where the inscription today reads:

THE RUIN OF POZIERES WINDMILL
WHICH LIES HERE WAS THE CENTRE
OF THE STRUGGLE IN THIS PART OF
THE SOMME BATTLEFIELD IN JULY
AND AUGUST 1916. IT WAS CAPTURED ON AUGUST 4TH BY AUSTRALIAN
TROOPS WHO FELL MORE THICKLY ON
THIS RIDGE THAN ON ANY OTHER
BATTLEFIELD OF THE WAR
 

The last Australian attack on Pozières was on 3 September, 1916. The Australian 1st, 2nd and 4th Divisions had been used by their commanders as a battering ram and lost nearly 23,000 officers and men in a mere 6 weeks on a front that extended little more than a mile. This casualty figure represented 50% of the total of all 3 divisions strength.

It is hard for us today to fathom such loss, let alone the courage and sacrifice it took to fight for what you believed in and what you were ordered to do.

It all took place in a different time and in a world that is very different from what we live in today. However, those incidents, those sacrifices, leave with us a legacy of country men and women who laid down their lives for their belief in our country. What they did, they did so others could have a better tomorrow.

Thus, in our enjoyment of a better tomorrow, let us pause and remember them. Let us also remember all those who have served and continue to serve our country. They are volunteers. They elect to do this largely by choice and that’s what makes it so special.

Lest we forget.

For more information about the battles of ANZAC troops n the western front of World War One visit my web site:

www.anzacsinfrance.com

Friday, April 22, 2016

Configuring Project Madeira to Power BI

If you follow the documentation about connecting Project Madeira to Power BI you might get confused about locating the Web Service Access Key which acts as the password to connect to Power BI.

https://powerbi.microsoft.com/en-us/documentation/powerbi-content-pack-project-madeira/

Here’s the process of how to obtain that access key.

image

Navigate to your Project Madeira. Select Actions tab in the top left.

image

This will reveal a ribbon menu. From this ribbon menu select the Company Settings icon.

image

This will open a new dialog. From the ribbon menu now shown select Users.

image

Again, another dialog will open. From the ribbon that now appears, ensure that the primary user is selected from the list and then select Edit.

image

In the body of the page you’ll find a Web Services Access Key area. To generate a new key if one isn’t displayed select the arrow button to the right of the field.

Copy that access key and follow the documentation about connecting to Power BI. Also note the entry for User Name in the general area here, as you’ll also need this.

When you are asked for the login to the service select Basic as the Authentication Method.

Enter the User Name you noted from previous page and then the Web Access Key as the password. Select the Sign in button to complete the connection process.

image

After a few moments of configuration you should be greeted by a new Dashboard connect to Project Madeira as shown above.

Project Madeira is upon us

Interesting announcement from Microsoft about a new cloud product aimed at small top medium businesses – Project Madeira.

image

According to Microsoft:

Project "Madeira" is a business management solution for small and mid-sized organizations that automates and streamlines business processes and helps you manage your business.

and you can get started here:

https://madeira.microsoft.com/en-us/documentation/madeira-get-started/

I haven’t seen much more than this yet. I have signed up using an Office 365 account and seen Project Madeira added to my tenant.

image

But look what that also gives me inside Power BI!

image

A content pack to connect to.

It looks like Project Madeira will do every thing from accounts to customer tracking. Seems to be be quite comprehensive.

Interesting eh? Looks like a pretty powerful package when you consider all this integration. The only question that is unanswered at this stage is how much is it likely to cost when it goes live?

I’ll report more once I have had a good play, but certainly more compelling services from Microsoft that integrates nicely into Office 365.

Thursday, April 21, 2016

The ever changing face of Office 365

image

As outlined in a recent blog post from Microsoft:

Introducing a new home page experience for Office 365 users

things are going to start looking rather different for users when they login to the Office 365 web portal. Above you can see how it is currently,

image

and here you can see what the new experience looks like. Much cleaner. It will also report that the page is far more ‘mobile responsive’ in that it scales and adjusts to window size much better.

image

Also, if you are an Office 365 administrator you are probably familiar with the ‘classic’ interface for managing things shown above. However, a while back Microsoft again announced that a new look and feel is in preview for the Admin center:

The new Office 365 admin center preview

image

which you can now see above.

The changes to the UI a excellent, I gotta say. They make things much clearer, less cluttered and have a much ‘nicer’ look and feel. This is going to help users work (and I would suggest adopt) Office 365 more readily, especially when you compare how Office 365 now looks to other cloud based systems.

I would also point out that if you are an IT reseller who is only doing administration for your customers using the web portal then I reckon it is only a a matter of time before customers decide they can do this for themselves. Honestly, in my opinion, the web console is aimed at end “power” users not resellers.

I would therefore suggest that IT resellers should be doing most of their regular administration via PowerShell for a variety of reasons (the biggest being automation).

Although these interface changes can be a little jarring to some not used to the rapid change in the cloud, they definitely improve the service, make it more appealing for existing and new users and best of all, existing Office 365 users get it for free!

Unfortunately for me personally it means I got to redo my publications, but hey, everyone needs a hobby right?

Wednesday, April 20, 2016

Azure for SMB training–Brisbane

I’ll be running training around moving Small Business Server (SBS) environments to Azure and Office 365 at Microsoft in Brisbane on the morning of Friday the 13th of May from 8.30am for those that missed out on the previous event. You can register for this event and see more details at:

Register here – 13 May, Brisbane

I hope to see you there on the day.

Tuesday, April 19, 2016

Changing an Azure VM admin password from portal

Sometimes when I’m rushing around in Azure creating new virtual machines (VMs) I sometimes neglect to document the user name and password I use for that newly created VM. Thus, when I try and log in I can’t.

image

Before that meant that I had to delete and re-create the VM which was pretty painful. However, as you can see from the above screen grab, the new Azure portal allows you to drill into the properties of the VM and then select the All settings option in the middle of the page

image

This will open the Settings blade as shown above. One of the options in the support + troubleshooting section at the top of the blade is Reset password.

image

Selecting this will open the Password reset blade as shown above. Now you can enter a new administrator login and password for the VM so you gain access.

This reset password option is only available in the new Azure portal.

Now, if you forget the login to the Azure VM you can simply reset it rather than having to rebuild the whole VM. Handy eh?

Monday, April 18, 2016

Conferencing on a budget

Thanks to Office 365 and the Logitech Conference Cam Connect the tools to do basic conferencing have never been cheaper and easier.

As you can see from the above image the Logitech Conference Cam Connect comes in a really neat form factor that includes the ability to broadcast video, sound as well as project to an external HDMI source. The unit is portable and includes a battery as well as being Bluetooth enabled.

The easiest way to use the Logitech Conference Cam Connect is to connect it via USB to a PC and use it with Skype for Business. In small conference room environments it works really, really well. You can also connect it to your mobile device using Bluetooth and mirror what is on the screen and then output that to a HDMI TV connected to the device.

You get all this for around $700 which is really great value I reckon. However, please remember that this i an entry level device. It can’t for example (unfortunately) run via USB and project to an external HDMI screen at the same time. To do that you’ll need to spend more money on dedicated conferencing hardware.

Those minor limitations aside, the combination of this device and Skype for Business via Office 365 provide a hugely price effective entry level conferencing option for many businesses who could never afford the option previously. I really like the fact that it is portable and runs on batteries so you can put it just about anywhere. I have been taking it with me recently and using Skype Meeting Broadcast to live stream a number of events I have been presenting recently. I also like the ability to easily ‘cast’ from most mobile devices to a HDMI monitor using it.

If you have been considering the benefits of conferencing and have Office 365, I’d look at adding the Logitech Conference Cam Connect as a low entry point to giving your business extra flexibility for meetings. Sure, your needs may grow over time but this little device will work well now and well into the future.

Sunday, April 17, 2016

Limit SharePoint Online outside sharing

A nice new feature that Microsoft has added across SharePoint Online, including OneDrive for Business, is the ability to whitelist or blacklist domains for sharing.

image

You’ll need to login to the Office 365 web console as an administrator. You’ll then need to navigate to the Office 365 Admin center as shown above.

From here, select the Admin icon on the left and then SharePoint from the menu that appears.

image

From the menu that appears on the left select sharing.

image

You should now see the sharing control options as displayed above.

image

Under the Additional settings, when you select the option Limit external sharing using domains the above box and selector appears.

Here you can now prevent sharing to specific domains by selecting the Don’t allow haring with users from these blocked domains or only allowing sharing to specified domains using the Allow sharing only with users from these domains option..

Thus you can either block a list of domains or allow access only to a list of domains, you can’t do both simultaneously.

Once you apply these settings they will be applied across both Teams Sites and OneDrive for Business for all users.

This now gives you an easy method of controlling which domains you allow your users to share information with across everything in SharePoint Online.

Tuesday, April 12, 2016

Sydney SharePoint User Group presentation

I am giving a presentation at the April meeting of the Sydney SharePoint Users Group on the Tuesday the 19th April at 5.30pm at the Sydney Mechanics School of Arts, 280 Pitt Street NSW, which is now even more relevant in light of the changes coming to SharePoint Online.

You can follow the group on Facebook at www.facebook.com/SharePoint.Sydney. On Twitter, use#SYDSP. Also via Meetup.

Topic:

Is SharePoint Pointless?

In a world challenging installations of traditional technologies like SharePoint with new products from Office 365 like OneDrive for Business, Delve, Planner, Yammer and Groups is SharePoint becoming irrelevant? Worse still, is SharePoint becoming a new world version of the old world file share? Attend the interactive session to understand and discuss what new products like Delve and Office 365 Groups bring to the modern workplace and the way people get work done and especially whether SharePoint as we know it still has a place for the information worker.

Registration: To help get an idea of numbers for this event, please register for the event using the links above.

I hope to see you there.

Monday, April 11, 2016

Office 365 Document libraries get a make over

Before I give you some more thoughts on the coming new look and feel for SharePoint Online Document Libraries let me preface all this with a few things:

1. I am coming at this new interface with a certain ingrained bias. Firstly as an IT ‘dude’ and secondly as a long time SharePoint user. I’ve been working with SharePoint Document Libraries for a very long time inside Team Sites and any changes I see are always viewed through this lens. Many others don’t have these long standing biases.

2. There were some issues with the initial roll out of the new look Document Libraries to my tenant and for some reason the navigation on the left of the screen (that shows the remainder of the Team Site) wasn’t displaying.

image

As you can see in the above image, the Quick Start Menu is now basically rendering which does make navigation much better and far less siloing than I thought when I initially saw the new format.

image

I will however note, that at this stage the traditional Top Link Bar doesn’t display in the new format. In most cases you use the Top Link Bar to navigate to different locations (i.e. Subsites) within your structure.

- This new look and feel for Document Libraries is part of a much broader set of changes that are coming to SharePoint Online. Microsoft has yet to fully announce these plans but we should expect to see an announcement at the Future of SharePoint event, on the 4th of May, which you should sign up for.

With that said, and with some extra poking around I have found the following:

1. The update is currently available only to those on office 365 First Release but will eventually roll out to all users.

2. In the Advanced Settings for the Document Library there the following option:

image

which allows you to control the default experience. I haven’t yet found where an administrator can set the default experience but it does seem to indicate that it can be configure across the whole Team Site. Hopefully, there will also be a way to set this using PowerShell.

3. You can now upload folder to a Document Library.

image

As you can see from the above, you can now upload folders directly into a Document Library. This is not possible directly using the ‘classic’ interface. This going to make getting information into SharePoint Online much easier.

4. The new grid layout makes things look at lot like Delve.

image

In the top left you’ll find the All Documents menu that allows you to flick between your different existing Views but also to swap to a Grid.

image

This makes the page look very much like Delve, which I personally believe is where Team Sites are headed towards.

5. You can now easily pin a document to the top of a library.

image

When you select a document from the library, you’ll now see a Pin option at the menu across the top of the page. This allows you to have that document(s) highlighted at the top of the page as shown above.

Again, very reminiscent of Boards in Delve to me.

6. Sharing is now easier.

image

Again, when you select a file a new Get a link menu item appears that allows you to quickly and easily share a file with other just by creating a link as shown above. You can still go via the Share menu item to achieve this, but the new Get a link menu item make things much clearer I believe.

7. Right mouse clicking a file still works.

image

Right clicking on a file still brings up a context sensitive menu as you can see above.

8. The ability to add columns to the view is now much easier.

image

If you select the three dots at the right of the column headings a menu will slide in from the right allowing you to select exactly which columns you want to display. This is much easier for an user to work with than going through and having to create separate Views.

9. You can enable the information blade.

image

If you select the i icon with a circle in it in the top right hand corner an information blade appear on the right that display the properties of the file you have selected. Here you get a preview, can edit other information about the file, view sharing and so on. the information in the blade updates as you select different files.

This is a much better method of exposing file information for users than having to go through the ‘classic’ Ribbon Menu.

10. The Ribbon Menu has been deprecated in the new interface.

image

As you see from the ‘classic’ interface the Ribbon Menu was a major major way people interacted with the Document Library. However, for most users, the ribbon contained buttons they could use, didn’t understand what they did or were just so small they couldn’t read them.

image

The new interface is a lot cleaner and easier for the ‘average’ user to work with (not a crusty old SharePoint person like me).

One of stumbling blocks for SharePoint was that it was, well, SharePoint. There are some strong reservations about using ‘SharePoint’ based on previous bad experiences. Even when new and improved versions come along, these old biases are hard for many to shake. Having SharePoint not look like ‘old’ SharePoint makes sense when it comes to wider adoption.

So in summary, there is plenty to recommend this new look and feel for Document Libraries. It is important to remember that we are in the middle of a transition to a new way of doing things with SharePoint so we’ll have to wait and see what happens when all the pieces fall into place.

I will however say that changing Document Libraries is changing the fundamental way most users work with SharePoint and I would contend, files in Office 365. That is going to impact a lot of people. That is going to mean a change for most and change is always a hard sell. At the moment we are in transition and change is coming slowly, but it will still freak a lot of people out. The more used to ‘traditional’ SharePoint they are, the more freaked they are going to be (at least initially).

Those who have invested a lot in their Team Site look and feel are going to face challenges with these changes as the interface in the new look and feel is, at the moment at least, completely different and also doesn’t as yet carry across much existing Team Site theming. Having a different look and feel could be quite jarring for some.

We are yet to see how traditional navigation (like the Top Link Bar) will be handled along with some other traditional SharePoint elements. I’m sure however all will be revealed very soon but I expected SharePoint Teams Sites to become more and more like Delve every day!

Kudos also to Microsoft for updating their documentation for these changes so fast:

What is a document library?

Which you should look at for more information.

Friday, April 8, 2016

This seems like siloing to me

One of the big points I make about SharePoint Team Sites is that they are designed for collaboration rather than just storage. This means Team Sites are typically designed to contain not only files but contacts, lists, calendars and so in a structure that make sense for the business. The way many refer to it is as an ‘Intranet’, i.e. a web site full of information (not just files).

image

Microsoft is preparing an update to Team Site Document Libraries which I believe discourages the core of what Team Sites are all about, that is, collaboration.

When you visit a Document Library in a Team Site now you’ll see the above message asking you to Check it out.

image

When you do, you see the new interface as shown above. You’ll note that Document Libraries appear very much like the new OneDrive for Business interface.

Problem for me is that I believe this silos information. The new interface is fine for OneDrive for Business because that is effectively a silo for each users own ‘stuff’ but in a Team Site it doesn’t make sense to me because they are designed to be accessed by multiple people.

image

If you compare this to the ‘classic’ interface above, you can see how many more options the ‘classic’ interface provides. It allows you to see the whole structure, other elements, all the navigation options as well as any theming.

The new interface basically takes you to a place where you only see a simplified version of the files in that Document Library. That isolates, or silos you from other information and effectively prevents collaboration I would suggest.

I appreciate the desire to have a simpler interface for average users but if we go down the path of wide spread adoption of this new interface it is simply going to reinforce the notion that SharePoint Team Sites is nothing more than a file repository, a dumping ground for files if you would.

As I said, I think the new interface is fine for OneDrive for Business but I don’t feel it is appropriate for Team Sites, because these should be designed for encouraging users to share, not taking them to places where they can only see a small subset of the information.

I would also contend, that having this new interface also creates a marked difference between the ‘normal’ Team Site interface and Document Libraries. That difference makes it harder for users to understand and work with because it is inconsistent.

In short, I don’t this new Document Library look and feel is going to help Team Sites be more about collaboration. I fear it simply reinforces the current perception that Team Sites are just old world network shares in the cloud, which they ain’t!

Thursday, April 7, 2016

Creating a stand alone Azure VM via new portal

One of the first things that many people want to do with Azure is set up a Virtual Machine (VM). Here is the process to follow to do that from the new Azure portal using the new Resource Manager configuration.

Please note that this post is only gong to cover creating a single, stand alone virtual machine (VM). if you want to create a group of virtual machines that are on the same network in Azure look out for future posts on that topic.

image

To commence this process login to the Azure management portal via https://manage.windowsazure.com.

image

This will log you into the ‘classic portal’ as shown above. Here you can create VMs but they won’t be using the newer Azure Resource Manager (ARM), this can only be done via the new Azure portal. To navigate to the new Azure portal select Check out the new portal at the top of the page as shown.

image

You can also get to the new portal by selecting the account name in the top right and then the option Switch to the new Azure Portal from the menu that appears.

Finally, you can also navigate directly to the portal using the address - https://portal.azure.com

image

The new Azure portal should look something like the above with a number of menu options on the left.

image

From these menu options on the left select New. A ‘blade’ will then appear to the right. From this blade select Virtual Machines. A further blade will appear listing all the VM images you can select from. What appears here will depend on your Azure subscription.

In this case the Windows Server 2012 R2 Datacenter VM will be selected.

image

A further blade will open with the details about the select VM. At the bottom of this you will see an option for the deployment method. Ensure this is set to Resource Manager and then press Create to continue.

image

You’ll now be stepped through entering the remaining details for the configuration of this VM.

The first step will require you to enter a machine Name, login User name, user Password, Azure subscription, Resource Group and Location for the VM.

The VM name, user login and password have to conform to certain standards. The Azure subscription doesn’t normally require altering. In this case, enter a name for a new Azure Resource Group (in this case rg1). Finally, the location option is the datacenter where you VM will be homed.

When complete press the OK button to continue.

image

You’ll then be taken to Step 2 where you’ll be prompted to select a VM type.

image

By default, you’ll only see VMs that Azure recommends. To see all the options available to you, select the View all link in the top right as shown above.

image

In this the A1 machine has been selected.

Press the Select button to continue.

image

In Step 3 you can view and edit of the other pre-configured options required for the VM. In this case no changes will be made so select the OK button to proceed.

image

Don’ forget to scroll down on the right to see all the options available here.

image

Step 4 will show you a review of all the options you have selected for this VM.

Select OK o continue.

image

You should now see a message, like that shown above, that tells you that the deployment has commenced.

image

You can always see you messages by select the Alerts icon along the top of the window as shown.

image

Select the blue refresh icon to the left of the text as shown.

image

This will give you more information about the deployment progress.

image

If you scroll down to the bottom of the list you will see the deployments actions that have been undertaken and their success as shown above.

image

If you select the Virtual Machines option from the menu on the left you should see the new VM listed. You should also see that it’s status is Creating.

Select this new VM.

image

A new blade should open giving you more information about the VM as shown above. You can select any of Settings here to get more information.

image

After a short period of time, you should receive a console message telling you that deployment is complete.

image

To connect to this new running VM via RDP simply select the Connect icon at the top of the blade as shown.

image

You will then be prompted to download and run an RDP connection stub. When opened you’ll need to enter the user name and password you created earlier for that VM. Once you have done that correctly you should be connected to the VM as shown above.

Now you can interact with the VM as you would any other machine you have remoted to.

image

If you return to the Azure portal and select the Resource groups option from the menu on the left, you should see the new Resource Group you created as part of the VM configuration (here rg1).

Select the new Resource Group you created during the VM set up process.

image

A blade will open showing all the resources that are of this group. This is the big difference between ‘classic’ VMs and the new Resource Manager VMs. All the items (such as storage, networks, etc) are place in a container called a Resource Group. This makes management much easier.

image

If, for example, you select the network from the list of resources, a further blade will open, as shown above, giving your insight into that resource.

Resource Manager is now the preferred method of working with Azure and provides many benefits over the previous ‘classic’ model.

More about Azure Resource Manager (ARM) will be covered in upcoming posts.

image

If you look at the option Virtual machines (classic) and

image

and Virtual Machines in the ‘classic’ portal you won’t see your new VM. That is because Azure Resource Manager VMs only appear in the new portal and are using a newer deployment method (i.e. not ‘classic’).

Thus, you now need to use the new Azure portal to work with this VM. You can of course also use PowerShell but that will be covered in another post.

The above process has given you a walk through of creating a stand alone Azure VM using the Resource Manager deployment option. Upcoming posts will detail how to create a network and place multiple VMs inside it.