Monday, July 18, 2016

Pinning in Document Libraries

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One of the new features of the updated Document Libraries in SharePoint Online is the ability to ‘pin’ a document to the top of a library page. This allows you to highlight a specific set of documents for users to see when they first enter the library.

The way you do this is to firstly navigate to the desired Document Library in your Team Site.

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You then select the file you wish to pin to the top of the Document Library. Then you select the ellipse (i.e. the three dots) from the right hand side of the menu at the top of the page. From the menu that now appears, select Pin to top.

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The file should now be displayed at the top of the library page, in preview if possible, as shown above. You can typically pin up to three files at the top of a Document Library.

The file will still appear in the normal Document Library list below. You can select the file in either location now to open or manipulate. The ‘pinned’ copy is simply a link to the original rather than a duplicate.

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To ‘unpin’ a previously pinned document simply select the ‘pinned’ document at the top of the Document Library (by selecting the check mark in the top right corner of the document) and then from the menu that appears across the top of the library, select Unpin as shown above.

‘Pinning’ documents to the top of a library is great way to give those document focus when users navigate to that Document Library in a Team Site. It is easy to ‘pin’ and ‘unpin’ documents to the top of any library using the new SharePoint Online interface, so give it a go and see whether it works for you.