Saturday, April 25, 2015

An important day

Today marks the 100th anniversary of Australian and New Zealand troops going ashore at Gallipoli in Turkey in an ultimately futile attempt to shorten World War I. What many don’t realise is that just three short years later on the 25th of April 1918 these same troops would liberate the small town of Villers-Bretonneux in northern France in an action that was described at the time as:

"perhaps the greatest individual feat of the war"

and

"altogether astonishing valiance" ( most likely meaning valour )

The ANZACS had by now left a lasting legacy on the world stage and had become recognised as some of the best fighting troops that the Allied command possessed.

Their last major action in World War One was in a place that few have ever heard of, Mont St Quentin The result was that three weakened Australian Divisions were able to defeat five German Divisions. The action saw its fair share of heroics, with eight Victoria Crosses awarded, and losses, with 20% of attacking forces becoming casualties. The battle was a true infantry victory achieved without the use of tanks or creeping artillery barrage.

The 25th of April is more than just the anniversary of ANZACs going ashore at Gallipoli, it is remembering all those who have served and continue to serve our country and especially those who never returned. We can never truly appreciate their sacrifice but we can, and do pause at this time to ensure their actions are never forgotten.

Lest we Forget

You can read more about the ANZAC contribution in France during World War One at my web site:

www.anzacsinfrance.com

You can follow the events via:

www.twitter.com/anzacsif

Thursday, April 23, 2015

Enable Dropbox Integration in Office 365

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Login to your Office 365 portal and navigate to:

https://portal.office.com/Home

where you should see the above screen.

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Select the Word Online icon.

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Word Online will now launch and you should see the splash screen you see above prompting for Dropbox integration.

Select Add Dropbox account and enter yoru Dropbox account details if prompted.

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Once you have entered your details you will see in the top a drop down menu with options for OneDrive for Business and Dropbox as shown above.

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In the bottom left as well, you will see the above locations you can select to open a file from, OneDrive for Business and Dropbox.

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If you select Open from Dropbox you will be able to navigate your Dropbox file locations and select a file.

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The first time you select a Dropbox file you’ll be prompted to allow Microsoft Office Online to access Dropbox as shown above.

Select Allow to proceed.

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You’ll now be able to edit that document in Word Online.

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In the bottom of the window in the middle you will see that any updates you make are Saved to Dropbox automatically.

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If you now go into your Dropbox at any time and select an Office document you can elect to open it with the appropriate Office Online application.

Pretty handy if you are using Dropbox in some capacity along with Office 365. I couldn’t see a way to open from say Dropbox and save to OneDrive for Business for example, hopefully we’ll that edition in the not to distant future.

Wednesday, April 22, 2015

Forcing an update of Office 365 desktop applications

Let’s say that you want to ensure that you have the latest desktop software via Office 365 click to run. In this case I wanted to ensure that I had the Skype for Business update on my desktop.

Of course, you need to have installed your Office desktop application from an Office 365 plan that includes Office desktop software. To update simply open one of these applications.

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Select the File tab of the application to view the backstage area as shown above.

From the menu on the left select Account.

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On the right hand side you should see a section Office Updates.

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Select Update Now from the menu that appears when you select the Update Options button.

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If there are new updates to be installed they will now be downloaded. The time taken will depend on how many updates need to be installed.

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Any Office applications that are running may need to be shut down to apply updates.

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The updates will be applied.

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When complete and you run the applications again they should be updated as you can now see I have Skype for Business on the desktop.

So, if you want to manually force your Office Click to Run updates, simply go into an Office application and do so.

Free Cloud Q and A tomorrow

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I’m back on deck for our free monthly public Cloud Business Blueprint webinar, tomorrow Thursday the 23rd of April 2015 at 12.30pm Sydney time. We run this regularly to give people an update of everything that is happening in the cloud as well as the ability to ask any question. You can still sign up for the webinar here:

http://www.cloudbusinessblueprint.com/ask-weekly-webinar

We also do plenty of demos and have some great input from attendees so the webinar provides a huge amount of value by giving you a summary of all the latest changes in the cloud plus demonstrations and tutorials.

We also record these webinars for the Cloud Business Blueprint community so they can be view on demand. There you’ll find all the previous webinars plus on demand training, forums, white papers, templates, best practices and more. So if you are an IT reseller focused on providing cloud solutions you should join us.

If you can’t make this month’s event, don’t worry, there will one next month and you can sign up at the same place:

http://www.cloudbusinessblueprint.com/ask-weekly-webinar

I hope to see you there.

Monday, April 20, 2015

Need to know podcast–Episode 82

I'm joined by Darryl McAllister, a MSP business owner from Sydney, to discuss the value of certifications and how to provide a better career path for employees. We also look at the changes in technology and business as well as discussing some opportunities with the latest cloud applications.

You can listen to the episode at:

http://ciaops.podbean.com/e/episode-82-darryl-mcallister/

or subscribe to this and all episodes in iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send me any feedback or suggestions you may have for the show. I’m also on the hunt for some co-presenters so if you are interested on being a regular part of the show please contact me.

Resources

darrylm@netcare.sydney

http://www.netcare-itsupport.sydney

https://twitter.com/darrylmca

Sidekick - http://www.skylitesystems.com/Pages/SideKick365.aspx

http://www.skylitesystems.com

Attached Apps - http://www.attachedapps.com/

Adobe Business Catalysts - http://businesscatalyst.com/

Skype for Business client roll out - http://blog.ciaops.com/2015/04/skype-for-business-client-goes-live-in.html

Office Online and Dropbox web integration now available -http://blogs.office.com/2015/04/09/office-online-and-dropbox-web-integration-now-available/

Delve apps for iOS and Android - http://blog.ciaops.com/2015/04/delve-apps-released.html

Office 365 video app - http://blog.ciaops.com/2015/04/office-365-video-for-iphone-now.html

SharePoint Team Site default increase - http://blog.ciaops.com/2015/04/default-sharepoint-online-team-site.html

The Dark Web - http://blog.ciaops.com/2015/04/the-dark-web.html

Anzacs in France - http://www.anzacsinfrance.com/

Free SharePoint email course now at http://bit.ly/gs-spo

 

Thursday, April 16, 2015

Default SharePoint Online Team Site storage gets boosted

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Hallelujah is all I can say (although I have speculated that this would eventually happen previously).

Looking through some of the announcements in the Office 365 roadmap and I found this under the In Development section:

This update will bring two key enhancements for Sites in Office 365 and OneDrive for Business. First, you will be able to upload files greater than 2GB - up to 10GB - to both Sites' document libraries and OneDrive for Business. We, too, will provide a greater amount of default storage for Office 365 Sites usage (for documents and information); Office 365 tenants will now get 1TB + (500MB * # of E/A/G users); this calculation used to be 10GB + (500MB * # of E/A/G users).

Yeah, Yeah and Yeah! Team Sites go from 10GB starting to 1TB starting! Yeah, Yeah and Yeah again!

It is listed as under development and I can’t wait because having Teams Sites starting at 10GB and OneDrive For Business starting at 1TB per user made many businesses think of OneDrive for Business as a team collaboration solution (which it ain’t what it was designed for).

Think about this, 10GB to 1,000GB per Team site for every new and existing Team Site. That is a 100x increase in one hit! The exponential power of the cloud.

Hallelujah is all I can say (now just gotta wait for it roll out).

Wednesday, April 15, 2015

Office 365 Video for iPhone now available

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Coming hard on the heels of apps for Delve on Android and iOS is the release of an app for Office 365 Video for the iPhone. You can find the app here:

Office 365 Video for iPhone

I’ll bet an Android version is not very far away at all.

Shows you the importance of the mobile platform and the focus Microsoft is now placing there which is GREAT news.

Delve apps released

Microsoft has released mobile Delve apps for Android and iOS. These apps allow you to view your Office 365 Delve information on the go.

Delve is an Office 365 technology that surfaces relevant information based on your interactions with others in you business and Office 365 services like SharePoint, Exchange, Lync, Yammer and so on. It uses signals created these to determine what is the most relevant information to you.

If you want to know more about what Delve is take a look at my previous post:

Delve rolling out now

Unfortunately, it seems that here in Australia we’ll need to wait a few weeks before we can use the apps as the roll out is only in the US at the moment but is coming to other countries ‘soon’.

The Delve service has also added the ability to ‘blog’:

“The new tool allows you to both edit and view pages from your mobile device, auto-saving as you go.  It also provides the ability to post pages directly to Yammer, automatically creating friendly, readable URLs. And because it’s integrated across Office 365, it’s easy to embed documents inline from OneDrive for Business, videos from Office 365 Video, even photos from your desktop. And finally, it’s fast, modern and ready-to-go.”

You can read the full Microsoft announcement here:

http://microsoft-news.com/microsoft-releases-office-delve-mobile-apps-for-android-and-iphone-windows-universal-app-coming-soon/

and

http://blogs.office.com/2015/04/14/new-office-delve-people-experiences-in-office-365/

Monday, April 13, 2015

The Dark Web

Although I spend most of my time working with technology enablement via productivity I have a keen interest in information security and where it is taking us as a society. Unfortunately, on that score I am not very ‘bullish’ about what the future holds.

Some of my previous thinking on this can be found at:

The World of Security Anomalies

Security before convenience or else

The bad guys keep winning

Why the bad guys will always win

To this list you can add:

Inside The Dark Web

Which looks at many of the issues I have previous covered but focused importantly on the challenges or privacy in todays connected world and how we are fast losing it and for it to be lost forever.

Take a look and let me know what YOU think. Is this something we SHOULD be worried about?

Thursday, April 9, 2015

Need to know podcast–Episode 81

We’ve covered off using OneDrive for Business as a collaboration solution, now Tas and I turn our attention to outlining how SharePoint Online Team Sites should be used within a business. We also discuss what strategies are successful when it comes to making SharePoint a winner within an organisation.

You can listen to the episode at:

http://ciaops.podbean.com/e/episode-81-tas-gray/

or subscribe to this and all episodes in iTunes at:

https://itunes.apple.com/au/podcast/ciaops-need-to-know-podcasts/id406891445?mt=2

The podcast is also available on Stitcher at:

http://www.stitcher.com/podcast/ciaops/need-to-know-podcast?refid=stpr

Don’t forget to give the show a rating as well as send me any feedback or suggestions you may have for the show. I’m also on the hunt for some co-presenters so if you are interested on being a regular part of the show please contact me.

Resources

Cloud Business Blueprint www.cloudbusinessblueprint.com

Skype for Business client roll out - http://blog.ciaops.com/2015/04/skype-for-business-client-goes-live-in.html

Attached Apps - http://blog.ciaops.com/2015/04/getting-started-with-attached-apps.html

Built in mdm for O365 - http://blogs.office.com/2015/03/30/announcing-general-availability-of-built-in-mobile-device-management-for-office-365/

AU data centers go live -http://blogs.msdn.com/b/auspartners/archive/2015/03/31/office-365-and-crm-online-services-land-on-australian-soil-today-what-you-need-to-know.aspx

Wednesday, April 8, 2015

Checking your MOSPA agreement in the Microsoft Partner Portal

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1. Login to the Microsoft Partner portal;

https://partners.microsoft.com/PartnerProgram/PartnerMembershipCenter.aspx

with you Microsoft Partner details.

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2. Click the Status link next to the MOSPA program

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3. Confirm that the MOSPA (Microsoft Online Services Partner) agreement is Completed.

If something other than Completed is shown, you need to enrol or renew your MOSPA Agreement.

Tuesday, April 7, 2015

Getting Started With Attached Apps

One of the most common challenges I see with Office 365 is the ability to easily share contacts throughout your organisation. Yes, you can do with with Exchange Public Folders. Yes, you can do with SharePoint contacts but here’s an even easier way, using Attached Apps.

The great things about the Attached Apps shared contacts setup, is that it is free! The idea is that you’ll get hooked on the Attached Apps platform and use some of their other great offerings.

I must admit I had a little trouble getting the Attached Apps stuff up and working initially so I contacted them and they helped me get it sorted. Now as I like doing, I put all the information together in a simple step by step process you can follow which I have detailed below.

Having seen what the Attached Apps stuff can do I decided that it is an excellent offering for customers and for resellers as well. So if you looking to get set up as an end user then contact me (director@ciaops.com) and I can help you.

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Alternatively, if you are reseller then you can set up your own partner account. In that case All I ask is that when you visit this link:

https://attachedportal.attachedapps.com/Provision/ProvisionPartner

To sign up you select me when you get to Question 3 above. I’d really appreciate it and lets the Attached Apps folks know where the business is coming from.

I’ll be posting more about my journey with Attached Apps so stay tuned, but here’s how to get the ball rolling.

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Navigate to the Attached Apps web site at:

http://www.attachedapps.com

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Scroll down the home page and locate the Get the App Now button and select it.

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Complete all the details in the sign up form.

Note that you will need to supply an Office 365 Global Administrator login and password to allow Attached Apps to me installed in the tenant.

Also be aware that you can only use a contact email address once, so if you have signed up previously for Attached Apps you will need to use a different email address in your contact details.

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At the bottom of the form select he Register button.

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You will now need to wait a few moments while the software verifies access to your Office 365 tenant and then configures itself.

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When this installation is complete you see a Thank You message displayed on the screen. At this point you need to check the contact email address you suppliers during sign up. When you do you should find the following email:

Congratulations!  We have successfully provisioned your firm for attachedapps.  As an Administrator for the apps, you should have received a batch of credential emails, one for each user on the Exchange account used for provisioning.  You can forward those credentials to the users you wish to have access to the apps.

Please download the Getting Started Guide from our website.  It will expedite productive use of the apps and provide tips on customization for your specific business.  You will also find instructions for enabling the paid applications. 

Please email us at support@attachedapps.com if you have any questions at all.

Thank you,

attachedapps Support Team

www.attachedapps.com

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The next step in process is to configure your Office 365 tenant so that the Attach Apps configuration and abilities are automatically pushed out to all your users Outlook desktop client.

Visit the following URL:

https://liquidpractice.zendesk.com/attachments/token/pDmk7yIg9EzN4SeREhfWmbgL5/?name=attachedOutlookMail-PROD.xml

which will download a file called attachedOutlookMail-Prod.xml. Save this file to your local machine.

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Login to your Office 365 tenant as a Global Administrator. Select the nine boxes in the top left of the windows to display the My apps menu as shown above.

From the options that appear select Admin.

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In the lower left of the window, under the Admin section, select Exchange.

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In the Exchange admin center select organization from the options on the left. Then select apps from the options across the top.

You should then see a list of apps that are provided to everyone who uses Exchange, one of these typically is Bing Maps.

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From the menu just above the select of app select the down arrow just to the right of the + (plus) symbol. This should reveal a menu as shown above.

From the menu select Add from file.

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Use the Browse button to navigate to the location on your local machine where you downloaded the file attachedOutlookMail-PROD.xml previously.

With that file selected press the Next button to continue.

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When the upload process is complete you should now see a new item called attachedcontacts listed as shown above.

Select this item by clicking on it.

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Then select pencil icon from the menu just above the list to edit this entry.

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From the window that appears select Mandatory, always enabled. Users can’t disable this app and then the save button to complete.

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You should now see that attachedcontacts is set to Mandatory and Everyone as shown above.

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Return to the Attached Apps web site at:

http://www.attachedapps.com

and select Log in in the top right of the window.

Each of your configured Exchange Online mailboxes would have received an automated email like below from Attached Apps:

 

Your company has just signed up to use attachedContacts, the powerful yet easy-to-use contact management system that lets you share company contacts across your organization while keeping all your personal contacts private. Plus, it’s designed to work closely with Outlook, so you don’t have to change the way you like to work.

It’s easy to get started, just click here to log in using your organization email address and the password provided below:

Email Address: users@Office365domain.com

Password:

When you enter the app for the first time, you will be prompted step-by-step to import the contacts you want to share. You’ll then have access to these great benefits:

  • Edit company contacts once – the updated contact info will be reflected everywhere!
  • Slim down your bloated Outlook and mobile address book
  • Keep your personal contacts segregated from your organization contacts
  • Contacts automatically sync to Outlook, Outlook Web App and to your mobile device
  • Organize unlimited Contact groups and categories
  • And more!

We use attachedContacts in our own company and are constantly improving it. Our mission is to eliminate the technical obstacles to your greatness! So join us, let us know how we are doing and what else we can do to improve your work life.

Sincerely,

The attachedapps Team

info@attachedapps.com

Want to know more? See these FAQs on our support site.

These are the logins that are used for each to access the Attached Apps portal via the Log in link just selected to provide access to all the Attached Apps functionality.

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Login now with the information provided to an Office 365 administrator. Remember, the Attached Apps login is different from the standard Office 365 portal login.

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Once successfully logged in you should see the Attached Apps dashboard or something similar.

If you select the first icon after the Attached Apps icon in the upper left of the window, this will take you to the Contacts page.

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In most cases the only contacts that will be displayed are any existing Exchange Online users as well as the email address you used to sign up initially.

To import contacts from the current users Outlook select Outlook Import from the menu across the top.

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Ensure that Outlook is running on the desktop. In most cases you want to select the Import All button to copy all the individual users contacts to Attached Apps so they can be shared. You can also select the Fetch Contacts if you wish to only upload selected Outlook contacts.

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In this example, the current users only has one Contact as shown above. This contact is unique to that user currently but will soon be uploaded for all to share.

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After pressing the import button you will see a confirmation message appear at the bottom of the windows. Select Yes to proceed.

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You will then receive a confirmation message at the bottom of the screen confirming the import process has commenced. This process will continue in the background so you can close the alert and continue.

The import of the contacts will take a few moments to complete and the time taken is dependent on how many contacts are to be imported.

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Once the process is complete you should see that the uploaded contacts have been designated as Attached Apps contacts (i.e. shared) by a small graphic and line underneath the contacts image as shown above.

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If you now look at Outlook for a different user you won’t see that the uploaded contacts have been sync’ed down. To do this you will need to log into the Attached Apps portal and force the update.

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Once you have logged into the Attached Apps portal select the Contacts icon again (in the top left) to view all the contacts. Just under the heading you will notice a check mark as indicated above.

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Once you select the check mark you will see the menu change and display the options to either Mass Delete or Mass Change.

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Now make the required changes to all the records desired. In this case make sure that all the contacts have the Sync option selected.

Once you have made any changes, select the Mass Change option from the menu bar.

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At this screen ensure that the option Sync to Outlook is selected and checked as shown. Then select the Apply Changes button.

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You will receive at confirmation message at the bottom of the screen. Select Yes to continue.

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You can also force a sync of individual contacts if you wish. To do this, navigate to that contact and select the Staff Sync tab as shown above.

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If you now return to second users Outlook, after a few moments the shared contacts should now appear and be designated as Attach Apps as noted previously.

Remember, if you do sign up don’t forget to mention me and look out for more posts on Attached Apps coming soon.