Wednesday, November 4, 2015

OneDrive consumer space gets scaled back

In a world where we are use to seeing more it is surprising to discover that Microsoft is limiting the amount of space available in OneDrive consumer. That is until you read this blog post they recently posted:

https://blog.onedrive.com/onedrive_changes/

In essence what it says is that a small number of people have been ‘exploiting’ the amount of storage available in OneDrive consumer to use it for things that it wasn’t really designed for such as storing images of hard disks, entire movie collections and so on.

To prevent this and ensure OneDrive is used as a collaboration tool rather than just a free dumping ground for data Microsoft will start to limit the amount of space available to users of the service. If you want to know how that may affect you I suggest you read the above blog post from Microsoft.

The following quote from the blog post sums it up well and reinforces what I say about all versions of OneDrive:

“OneDrive has always been designed to be more than basic file storage and backup. These changes are needed to ensure that we can continue to deliver a collaborative, connected, and intelligent service. They will allow us to continue to innovate and make OneDrive the best option for people who want to be productive and do more.”

I see so many people trying to shoehorn their whole one premises file server into OneDrive for Business. It is not designed for that and you should not be merely copying all your data to a location that was designed for individuals not teams. You should also not be dumping all your data (much of it unused generally) into a single document library. SharePoint Online (which includes OneDrive for Business) is designed primarily for collaboration. If all you want is web storage then SharePoint Online is probably not the best solution.

I wrote the following article a while back to highlight the appropriate way to consider migrations to SharePoint Online:

The Classic SharePoint Online Migration Mistake

The important thing to remember here is that this recent control of the space available to OneDrive refers to the consumer version NOT OneDrive for Business (for now). However importantly, the takeaway for Office 365 users here is that OneDrive for Business is designed for individual users and is not designed as a general data dumping ground for data.

Go forth and collaborate.