Monday, December 1, 2014

Creating/Updating your About Me user profile in Office 365

One of the first things I think all users should be doing when they get access to Office 365 is update their About Me page to share information about themselves, their experience and skills with everyone in their organisation. The above video show you how to do exactly that but here also are the steps.

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Firstly, login to the Office 365 portal. You should see screen similar to that above.

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In the top right hand corner of the window select the people icon as shown above.

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This will display a menu as shown above. From this menu select About me.

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You will now see your profile page as shown above. If you haven’t updated this as yet it will look very bland.

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Select the edit your profile hyperlink in the top right.

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You can now edit any of the fields displayed. You will note that on the right hand side you’ll see the groups that can view that information. On this first screen that typically means Everyone.

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To change your profile picture select the Change your photo hyperlink down the page.

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From the window that appears browse to an image on your local system that you wish to use using the Browse button.

Once the image has been uploaded press the Save button.

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Don’t forget to work you way across the menu options at the top and complete all the information you can. You navigate to these areas simply by clicking on the option.

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As you do, don’t forget to note the selection on the right to determine who can see the information you are entering. On subsequent screens, like that shown above, it is possible to alter these.

If applicable, you are also able to select an assistant from existing Office 365 users. You can simply type their name or use the button to search your company’s Office 365 address book.

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In the Details option you should ensure you have the latest information about your skills, experience and past projects. If existing items already exist, you will be prompted to select from those the system already knows about. You can of course create new ones and these will then be added to the global skills database,

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The Details option is not the last screen. Select the ellipse (i.e. the three dots) to view more.

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The Newsfeed Settings section allows you to control how often your receive alerts from social updates.

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For most people the Language and Region options will be set by your organisation but you can change them if desired, however for most cases they should be left in their defaults.

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Once all your changes are complete, always remember to scroll down to the bottom of the screen and select Save all and close.

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You’ll be prompted that not all the changes will be updated immediately. Select OK to continue.

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You should find soon that all the information you entered is updated and available to other employees as you can see above.

Remember to return to your profile regularly and ensure that it is always current. This will help other in your organisation find you and your skills.

For further information on About Me profiles in Office 365 see:

View and Edit your profile