Tuesday, December 18, 2012

Sharegate is great!

Last year, when I attended the SharePoint Conference I came across the Sharegate product. It is basically a tool that allows you to move SharePoint data. I purchased a license shortly after that but I have also been provided a license as an Office 365 MVP (full disclosure).

 

Hopefully you know that you can drag and drop files into SharePoint using Windows Explorer. That works fine if you don’t want to copy any history, versions or meta data, which increasingly people do want.

 

File data is however, only a small part of information saved in SharePoint these days. Most sites have significant amounts of lists. So how can you copy or migrate these? The best way was to export to a desktop application like Excel or Access, there was always the option to save the list as a template and then copy it across and import it into the new location. In short, all very messy.

 

The problem has been, especially in the SMB space, has been the lack of a single tool to handle all this sort of migration and do so at a reasonable price. That was until Sharegate came along. Since I first started using the product it has added a variety of features, now including the ability to content from one site to another. Best of all the product is compatible with all current versions of SharePoint including SharePoint Online with Office 365.

 

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You can see from the above diagram that the application is well laid out and easy to use. I like the fact that it remembers your sites and many of your actions so you don’t have to go through the whole configuration process over and over. I like how it also allows you to determine what level of interaction and notification you desire. Great for set and forget migrations.

 

I think that if you are regularly moving SharePoint information whether within sites or with migrations when Sharegate is an indispensible tool.