Wednesday, November 30, 2011

Big Picture Experience – Partner Day

So the first day of the Microsoft Big Picture Experience here in Sydney and an opportunity for me to be on the other side of ledger for a change. This means that I donned the Microsoft shirt, badge and was tasked with helping to explain technologies such as SharePoint, Lync, Office 365, Windows InTune, etc to those in attendance.

 

The day started early and I was kinda of expecting to be bowled over in the rush when the doors opened at 8am, that was to come later. There was steady traffic up till about 9am when the keynote started. I took a wander to see how many attendees were in attendance and was surprised at the number so early.

 

Once the keynote was over then things started to really hot up as people came through each location seeking information. I have to say that all this Microsoft technology is pretty impressive when you see it all tied together and working. Making Lync video calls, connecting to complex SharePoint sites, received voice mail in Outlook, etc. Sure, at the moment all of this is not available in Office 365 yet, but that is the key thing to remember – YET! When you see it all working together in a single integrated environment you begin to appreciate the power that Microsoft can bring to desktops with their suite of products. Imagine what it will be like when all of this is available through Office 365 down a business as small as one person? Very, very powerful.

 

I also have to congratulate Microsoft on trying a different format where employees (and moi) are out there giving people hands on, one to one, demonstrations of the products and answering questions. Very different from simply having people sit and look at demos on stage. Now sure, there maybe times when certain locations get busy and individuals may not get the attention they want but hey there are plenty of other things to see. So, circle around and come back in a little while. All in all I think the themed ‘zones’ at the front and ‘lecture halls’ at the back worked well. I didn’t get a chance to attend the lecture session but they were well attended from what I saw.

 

I was very pleased to ‘run into’ a number of other resellers taking in the technology. I find it interesting how many simply see this even as something to come and look at only. To me, this is a fantastic opportunity to come and meet local Microsoft people face to face, press the flesh and make a connection. Not only that, the hall is also filled with other resellers with whom you can network. Too many simply never ‘make the time’ to attend, seeing it as low priority to their business. I’d be saying the exact opposite, make time, attend the sessions, talk to people, hand out business cards and generally make good opportunity of this rare occurrence.

 

All in all a very successful day for those that attended and I hope I was able to help people who I spoke with. I thank those people who made time and came up for a chat. The scary thing now is that TWICE as many people are registered for the customer day tomorrow. It is going to be busy.

Tuesday, November 29, 2011

Out and about

I’m going to be busy for the remainder of the week and thought I’d let people know where I would be in case they wanted to catch up.

 

Tomorrow (Wednesday 29th) and Thursday (Thursday 30th) I’ll be at the Microsoft Big Picture Experience event at Darling Harbour helping Microsoft explain their technologies, including Office 365 and Windows InTune to partners and customers. I’ll be very interested to see how this event pans out as it seems like a bit of change from Microsoft normally does.

 

On Saturday (3rd of December) I’ll be presenting at Infrastructure Saturday in Brisbane. My topic is -

 

Integrating Office 365 with AD and Exchange

Identity in Office 365 is an interesting and often confused topic. Everyone wants to know their options, including how to manage Office 365 customer and partner accounts, domain controller configuration, active directory synchronization, as well as creating a federation trust between a on-premise and Office 365. This session will compare the pros and cons of the approaches as well as guidance on how to set up the requirements. Additionally, the session will cover general information about available Office 365 options and plans.

 

So if you are in the neighbourhood during either of these event please let me know and we’ll catch up. Otherwise follow along on my Twitter feed (@directorcia) to see what happens.

Tuesday, November 22, 2011

Windows SharePoint Tutorials EBook

I’ve just released the second book in my Windows SharePoint Master Class Series:

 

Windows SharePoint Master Class:Tutorials

 

Windows SharePoint Master Class: Tutorials

 

This book is designer for those that want to take Windows SharePoint Services v 3.0 beyond the basics. Implementing things like workflows and integrating with Microsoft Office allows you to unleash so much more of the power behind SharePoint. Every chapter in this book will give your techniques you can use with SharePoint to make it work better in your business.

Apart from workflows you’ll learn how to create linking with Office products to create updating charts, the ability to take SharePoint information offline and more. Even though this book focuses on Windows SharePoint Services v3.0 the information is relevant for all versions of SharePoint and provides a quick way for readers to get up to speed with this powerful tool from Microsoft.

If you want to make the most of Windows SharePoint Services then this book is for you.

 

It is available for download now for only $2.99. Visit

 

http://www.lulu.com/product/ebook/windows-sharepoint-master-classtutorials/18686901

 

to purchase.

 

Also don’t forget the other eBooks that are also available:

 

Windows SharePoint Master Class: Optimizing Search = $ 2.99

 

Getting started with Companyweb = $ 1.99

 

As well other title available in our store.

Monday, November 21, 2011

Microsoft SharePoint 2010 Power User Cookbook


Here’s a good book that  I recently helped review that maybe worthwhile for SharePoint types. You’ll find it at:

http://www.packtpub.com/microsoft-sharepoint-2010-power-user-cookbook/book

The power of Microsoft SharePoint as the Enterprise collaboration platform is ever-growing; due to the wide range of capabilities it offers, SharePoint 2010 can help transform your business so you can quickly respond to the changes and challenges that you face. For End Users, SharePoint helps you and your team work "better, faster, and smarter". This book will take your SharePoint knowledge further, showing you how to use your skills to solve real business problems.

As the description says, it is designed to take you beyond just the basics and help you improve your skills with SharePoint Server 2010.

If you are interested in posting a review of the book to the web in return for a free e-copy of the book please contact me (director@ciaops.com).

Friday, November 18, 2011

Office Web Apps and iOS, now working

I wrote a post a few weeks ago highlighting the fact that Office Web Apps (the ability to view and edit Office documents in a browser) on Office 365 still wasn’t working with the upgrade to iOS 5.0. I was interested to find out yesterday that it is now in fact working.

 

So what changed? Well, I have upgraded to iOS 5.01 but don’t think that was what resolved the issue. The reason is that at the same I last tested Office Web Apps on iOS 5.0 I also tested it on Android 3.2.1 and got similar problems. Now however, it seems to work on both platforms. This to me indicates that the backend has been changed. Thus, it seems we’ve had an update on Office 365 which is great news.

 

Things are certainly much better but they are far from prefect. In my testing on both iOS and Android I have found Office Web Apps on Office 365 to be very fragile. I still get plenty of browser crashes, document lock up and text ending up in unexpected places. This is totally understandable considering the complexity of Office Web Apps but it indicates that there is some work to be done to ensure stability on mobile platforms.

 

Importantly I can now report to users that Office Web Apps on Office 365 does work in edit mode, which it never used to, but in my testing so far it is still a little fragile.

Wednesday, November 16, 2011

Office 365 plans - Exchange

The next in a series of blog posts on the differences between the plan offerings in Office 365.

 

Product

1 – Lync

2 – SharePoint

3 – Exchange

4 – Enterprise Suites

5 – Small Business Suite

6 – Office Web Apps

7 – Office 2010 Professional Plus

8 – Kiosk Suites

 

Feature

Exchange Online
Kiosk

Exchange Online
(Plan 1)

Exchange Online
(Plan 2)

Mailbox size

500 megabytes (MB)

25 gigabytes (GB)*

Unlimited**

Outlook Web App
(regular and light versions)

Yes

Yes

Yes

POP

Yes

Yes

Yes

IMAP

No

Yes

Yes

Outlook Anywhere (MAPI)

No

Yes

Yes

Microsoft Exchange ActiveSync®

No

Yes

Yes

Exchange Web Services

No***

Yes

Yes

Inbox rules

No

Yes

Yes

Delegate access

No (cannot access other users’ mailboxes, shared mailboxes, or resource mailboxes)

Yes

Yes

Instant messaging interoperability in OWA

No

Yes (requires Lync Online or Microsoft Lync Server 2010)

Yes (requires Lync Online or Microsoft Lync Server 2010)

SMS notifications

No

Yes

Yes

Custom retention policies

Yes

Yes

Yes

Multi-mailbox search

Yes

Yes

Yes

Personal archive

No

Yes

Yes

Voicemail

No

No

Yes

Legal hold

No

No

Yes

*25 GB of storage apportioned across the user’s primary mailbox and personal archive

**25 GB of storage in the user’s primary mailbox, plus unlimited storage in the user’s personal archive. Refer to the personal archive section of this document for further information regarding unlimited storage in the archive

***Direct access to Kiosk user mailboxes via Exchange Web Services is not permitted. However, line of business applications can use Exchange Web Services impersonation to access Kiosk user mailboxes

 

All subscriptions include organization-wide capabilities such as journaling, transport rules, and premier anti-spam and antivirus filtering via Forefront Online Protection for Exchange.

 

User subscriptions are not required for conference rooms and shared mailboxes. These special mailbox types do not have login credentials—instead, licensed users with the appropriate permissions manage them via delegation.

 

Office 365 Suite E1 = Exchange Online Plan 1

Office 365 Suite E2 = Exchange Online Plan 1

Office 365 Suite E3 = Exchange Online Plan 2

Office 365 Suite E4 = Exchange Online Plan 2

Office 365 Suite P = Exchange Online Plan 1

 

Exchange online has messaging limits (refer to http://help.outlook.com/en-us/140/dd630704.aspx#RecipientLimits). Summary:

 

These limits are applied to every e-mail message.

 

Message size limit   The maximum total size of an e-mail message. The total size includes the message header, the message body, and any file attachments.

Note   An e-mail client may limit the size of an individual file attachment to a value much less than the message size limit. For example, in Outlook Web App, the maximum individual file attachment size is 10 MB.

Limit = 25 MB

File attachments limit   The maximum number of file attachments allowed in an e-mail message. Even if the total size of all the file attachments doesn't violate the message size limit, there is still a limit on how many attachments are allowed in the message.

Limit = 125 attachments

Subject length limit   The maximum number of text characters allowed in the subject line of an e-mail message.

Limit = 255 characters

Multipart message limit   The maximum number of message body parts that are allowed in a MIME multipart message.

Limit = 250 parts

Embedded message depth limit   The maximum number of forwarded e-mail messages that are allowed in an e-mail message.

Limit = 30 embedded messages

 

Recipient and sender limits

 

Recipient limit   The maximum number of message recipients allowed in the To:, Cc:, and Bcc: fields.

Limit = 500 recipients

Message rate limit   The maximum number of e-mail messages that can be sent from a single e-mail client per minute. The client is identified by the user account.

Limit = 30 messages per minute

Recipient rate limit   The maximum number of recipients that can receive e-mail messages sent from a single cloud-based mailbox in a 24 hour period. After the limit has been reached, messages can’t be sent from the mailbox until the number of messages sent in the past 24 hours drops below the limit. The recipient rate limit applies to messages sent to recipients inside and outside your organization. For more information, see Bulk E-Mail and Daily Recipient Rate Limits.

  • Microsoft Live@edu   Limit = 500 recipients per day
  • Office 365 for professionals and small businesses     Limit = 500 recipients per day
  • Office 365 for enterprises   Limit = 1,500 recipients per day

Installing the SBS Essentials Office 365 module

Microsoft recently announced the open beta of the Office 365 Integration Module for SBS 2011 essentials. In a nutshell this allows you to easily provision and manage your Office 365 accounts from your SBS 2011 Essentials server. It does not provide the ability to do Single Sign On (SSO). It will however provide the ability to sync local account passwords with those in Office 365 PROVIDED the account names are identical.

 

In this post I’ll run through the installation of the integration module on SBS 2011 Essentials.

 

image_2_01268803

 

Once you have downloaded the software to your SBS 2011 Essentials server double click on the file to launch. Select Yes to install the feature pack.

 

image_4_01268803

 

Click on I Accept to accept the license agreement. Remember this is still beta (pre-release) software.

 

image_6_01268803

 

Allow the update to install on your server.

 

image_8_01268803

 

When complete you will need to reboot your server.

 

image_10_01268803

 

When the server has rebooted launch the SBS 2011 Server dashboard. On the front page at the bottom you will see a link Set up Microsoft Office 365 Integration. Click this to continue.

 

image_12_01268803

 

This will run the integration wizard. By default, the wizard will assume that you have not already obtained an Office 365 license. If you do already have an Office 365 license simply click the option I have a subscription for Office 365 at the bottom of the screen before proceeding.

 

image_14_01268803

 

If you proceed without selecting the option indicating you have an Office 365 subscription you will be taken to the page that allows you to select which subscription you may wish to purchase or trial.

 

It is interesting to note here that clicking any of these options takes to a page that runs javascript which can’t normally be displayed in the browser on the server due to security restrictions. Also, it appears that it takes you to an international subscription page for Office 365 which is not how you obtain licenses for Office 365 in Australia for 25 seats and under.

 

Thus, the best advice would seem to be make sure you have already obtained your Office 365 subscription prior to running this module and check the option in the previous step.

 

image_16_2F13DABB

 

If you proceed after checking the option that you already have an Office 365 subscription you will see the above window prompting you for an administrator login for your Office 365 account. Enter the appropriate details and press the Sign in button to continue.

 

image_18_2F13DABB

 

The details will checked and the system configured appropriately.

 

image_20_2F13DABB

 

When successfully complete you should see a screen like shown above. Press the Close button to complete the wizard.

 

image_22_2F13DABB

 

When you now view the SBS 2011 Essentials console you should see an additional Office 365 button at the top right of the dashboard. Clicking this should display a screen like shown above with information about your Office 365 subscription.

 

I’ll more details on how to use the Office 365 Integration Module with SBS 2011 Essentials in upcoming posts. However, remember that it is still beta software and the final product may differ from what is shown here.

Monday, November 7, 2011

Migrating early to Office 365

Here in Australia Telstra is offering existing BPOS customers the ability to upgrade to Office 365 early. Most BPOs customers should have already received an email inviting them to do just that. The first step in the process is to complete the early consent form here:

 

Telstra early migration consent form - www.telstra.com/business/office365consentform

 

There is also information at:

 

www.telstra.com/business/office365migration

 

However, two worthwhile documents that provide checklists on the migration process are:

 

Early Transition Guide - http://g.microsoftonline.com/0rmcm00en-us/5040

Administrator checklist - http://g.microsoftonline.com/0rmcm00en-us/5003

 

Importantly, remember that Exchange Online in Office 365 doesn’t support Outlook 2003. That means that anyone using BPOS with Outlook 2003 will need to migrate before hand. That’s why those checklists are good as they give you things you need to be aware of prior to any migration.

Friday, November 4, 2011

Office 365 Desktop and Office 2007 SP3

Unfortunately, it seems that the Office 2007 Service Pack 3 doesn’t work with Microsoft office 365 Desktop. If it is installed then it should be uninstalled. Here’s a reference link:

 

http://community.office365.com/en-us/f/175/t/3843.aspx

Wednesday, November 2, 2011

It’s more than that



Recently, I have had so many people contact me and ask how can I make SharePoint “look like a drive letter” or say “I want my users to navigate a whole SharePoint site through Windows Explorer”. It parallels the concept that people want to simply ‘dump’ all their static file share data (which hasn’t probably been touched for centuries) up into SharePoint and use it like a big disk.

No, no, no and NO! If you are going to simply use SharePoint as a storage location for all the ‘crap’ you have on a hard disk then you are much better off with something like Box.net. SharePoint is a collaboration tool, it includes features that static file shares have. To name but a few:

- Check in/check out
- Version control
- Filtering
- Meta data
- Tagging
- Ratings
- etc

Most resellers seem to simply want to ‘dump’ a customers data into SharePoint and run away. These are exactly the same people who bemoan the lack of opportunity and revenue afforded by the ‘cloud’. The idea is to help your customers understand the new features that SharePoint has and help a customer incorporate these into their business, and (shock, horror) get paid a consulting fee to do it!

There is just so much more to SharePoint that people fail to realize. Like any tool you need to learn about to get the most from it. Why do people use < 10% of the functionality of other Office applications like Word, Excel, etc? Because they never venture past the default menu options (that’s why the ribbon interface was invented to try and expose all the features).

Sure you can use SharePoint as a big disk and map it to a drive just like you used file shares back in the 15th century. But hey, how about you actually spend some time and learn what SharePoint (and other Office products) can do and really improve your productivity? It may even help you and your customers get your job done quicker and easier. How novel!

Tuesday, November 1, 2011

Installing SharePoint Services SP3 on SBS 2008

Here’s a little video I’ve just done on installing Windows SharePoint Services SP3 on Small Business Server (SBS) 2008.

http://www.youtube.com/watch?v=IIEYRRHyUME

http://www.youtube.com/watch?v=IIEYRRHyUME

 

Pretty straight forward really but remember that you need the 64 bit version of the Service Pack which is at:

 

http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=27828

 

and it will automatically run the configuration wizard. Manually running the PSCONFIG command is only for updates on SBS 2011 and SharePoint Foundation 2010.