Came across an interesting forecast on email. “Email Statistics Report, 2009-2013” from the Radicati Group contains some interesting numbers:
The number of worldwide email users is projected to increase from over 1.4 billion in 2009 to almost 1.9 billion by 2013.
a 36% increase in users but
Worldwide email traffic will total 247 billion messages per day in 2009. By 2013, this figure will almost double to 507 billion messages per day.
So the amount of email you receive, on average is going to double in the next four years. What will that mean for your productivity? If you haven’t taken steps to limit the interruptions that emails can cause then you are going to get interrupted twice as much and only get half as much work done logic would seem to dictate.
The message is that if your emails are out of control now they are only going to get worse so it’s never too late to start looking at you system of email processing. The first is to configure your email program to prevent interruptions by turning off all alarms that activate when a new email arrives. From there you should spend time learning the feature of your email program like using message rules, categorizing and search. The more time you invest in learning your email program the better you can make it work for you. Too many people simply use their email program with its default configuration which may be fine for some IT programming guru somewhere but isn’t for ‘normal’ people.
Don’t fool yourself into thinking that ‘you will’ get around to dealing with all those email in your inbox one day. Unless you decide to take control of your email then you are never going to get to the bottom of you inbox and the situation will only get worse as email volumes increase. For more information about working effectively with emails see www.doemailless.com.